Tracy L. Dennis
Sulphur Springs,TX
Summary
Detail-oriented Office Assistant and Receptionist skilled in efficiently managing accounts payable and receivable. Proven ability to enhance customer satisfaction through effective communication and meticulous record-keeping, contributing to overall team success and organizational objectives.
Overview
2027
2027
years of professional experience
Work History
Accounting Assistant
Toliver Buick GMC
Mt Pleasant, TX
02.2026 - 05.2026
- Managed accounts payable and receivable transactions efficiently and accurately.
- Processed invoices and expense reports for timely payment and record-keeping.
- Maintained the general ledger system to ensure accurate recording of all transactions.
- Prepared and issued customer invoices, monitored receivables, and managed collections process.
- Coded invoices to maintain organized and accurate records.
- Received payments from customers via cash, check and credit cards to pay company invoices.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Reduced financial discrepancies by verifying accounting statements.
- Utilized accounting software to track transactions and maintain updated records.
Accounting Assistant
Brian Toliver Ford Lincoln
02.2024 - 07.2025
- Managed accounts payable and receivable processes, ensuring timely and accurate financial transactions.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Managed daily accounting processes, ensuring financial accuracy across transactions.
- Streamlined daily reporting entry, enhancing accuracy and efficiency in record keeping.
- Reconciled Statements with their invoices so they could be paid.
- Reconciled gas tickets with statements, supporting accurate financial reporting for two dealerships.
- Gathered all of the Drivers slips to process their paychecks for transporting vehicles for three dealerships.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Conducted compliance audits for all seven dealerships to ensure regulatory adherence.
Receptionist
Brian Toliver Ford Lincoln
10.2020 - 02.2024
- Greeted and assisted visitors, ensuring positive first impressions.
- Managed multi-line phone system, directing calls efficiently to appropriate departments.
- Coordinated communication between guests and hotel staff, ensuring timely service delivery and enhancing guest experience.
- Resolved visitor inquiries promptly, improving overall satisfaction levels.
- Trained new volunteers on front desk procedures and customer service standards, contributing to improved service consistency.
- Exercised discretion in handling sensitive information while managing confidential documents or phone conversations appropriately.
- Routed incoming mail and messages to relevant personnel without delay.
Administrative Assistant/Receptionist
Sulphur Springs Chrysler, Dodge, Jeep and Ram
01.2014 - 08.2019
- I greet callers on the telephone and operate the telecommunication system of the dealership
- Greeted customers upon arrival, offered refreshments, and directed them to the appropriate area or personnel.
- I call customers to let them know their car tags have arrived to be picked up
- I typed and prepared forms such as temporary car tags and daily sheets for daily operations.
- I clock the drivers in and out and keep up with their drivers forms and receipts to be turned in on Monday for payroll.
- Finalized weekly gas usage file each Monday for reconciliation with gas card statement and prepared Time Correction sheets for sales department payroll.
- I log in and maintain the gas card useage for the dealership
- Filed state inspection forms at the dealership to ensure compliance with regulations.
Teacher
North Hopkins ISD
08.1985 - 12.2013
- Presently teaching 6th Grade Reading English and Science, 7th and 8th Grade Reading
- For 17 years I taught 4th, 5th and 6th grade Social Studies
- Prior to 1992 I taught 5th grade and Jr. High Reading
- Collaborated on planning committees to enhance educational strategies and improve student engagement.
- Served as a PTO officer, organizing events and initiatives for student and parent engagement.
- Provided guidance and support to cheerleading team for two years, fostering skills and teamwork.
- I coordinate all of the Breast Cancer Awareness t-shirt, Pink pins and ribbon sales during October
- Organized a community wide garage sale to raise money for a fellow teacher’s son who had cancer
- Advised the Student Council for 7 years.
- I have been a UIL coach for 25 years for various events
- I am a founding member of the North Hopkins Scholarship Foundation. This foundation was formed in 1998 and raises money to give several $1000 scholarships each year. I help to get donations, organize and run the dinner and auction each Spring
Leggs, Hanes Bali Store
- This was a second part-time job
- Retail sales in ladies undergarments and outer wear
- Stocking, retail sales, assist in training new employees, Key carrier (2nd asst. manager)
Secretary for Team Ropings and Ranch Rodeos
Honey Creek Arena
- Part time job on weekends.
- I kept the books, created and mailed out flyers for roping events
Draughns Daycare Center
- I taught swimming lessons to toddlers and school age children
- I taught school age children and watched toddlers
Jr. High Teacher
Quinlan ISD
- Over a two year period I taught Reading, English, Science and Health
- I was the student council and cheerleader advisor
- Organized dances, bake sales and carnival
Education
BS - Elementary Education
East Texas State University
Commerce, TX01-1982
Sulphur Springs High School
Sulphur Springs, TX01-1979
Skills
- Accounts payable
- Accounts receivable
- Invoice processing
- Invoice review
- Payment processing
- Collections management
- Invoicing and collections
- Billing processes
- General ledger maintenance
- Financial reporting
- Budget forecasting
- Compliance auditing
- Accounting software
- Data processing
- MS office
- Attention to detail
- Records management
- Confidential information handling
- Problem solving
- Team collaboration
- Effective communication
- Business communication
- Business correspondence
- Invoicing and collections
Affiliations
- 2016-2018 President of the Hopkins County Fall Festival Board
- 2011 – 2016 Hopkins County Civic Center Board
- 2007 – Present Hopkins County Fall Festival Board
- Secretary
- Coordinator for the Cover Girl Contest, which consists of having girls from Hopkins County schools enter, meetings, getting donations and sponsors, getting the animals and supplies used and organizing the event. When this event was given to me I totally redesigned and updated the contest.
- Help with other contests and events at our Fall Festival
- Help build our annual Christmas float and participate in the parade
- Attend the Business After Hours Mixers as a HCFF board representative
- Attend the annual Texas Fairs and Entertainment Conference in Austin, TX , each January
- 2005– Present Alpha Gamma Rho Alumni Board
- Appointed to the board as an Ex- Officio
- Housemother to the fraternity
- I maintain the Alumni and Active contact list
- I help plan and organized events such as Homecoming and the Pink Rose formal for the chapter and Alumni
- I am very dedicated and involved with this fraternity through my service, donations and support
- 2004 – 2014 Alpha Delta Kappa – Beta Nu Chapter
- Professional Teachers Sorority
- Held the office of Secretary from 2007 -2010
- Raise money for the Susan G. Komen Foundation
- Raise funds to give scholarships to college students majoring in Education
- 1984 – Present High School Class Reunions
- Maintain our class roster and update information
- Organize and plan our class reunions every five years
- Keep up with information and obituaries of our former classmates who have passed away
References
- Cheyenne, Smithers, 903-348-1887, 1774 CR 3502, Sulphur Springs, TX, 75482
- Karen, Marts, 903-951-8841, 2990 CR 4131, Cumby, TX, 75433
- Bill Owens, 903-348-5122, 608 Rasure, Sulphur Springs, TX, 75482
Interests
Dancing, Reading and Volunteering
Timeline
Accounting Assistant
Toliver Buick GMC
02.2026 - 05.2026
Accounting Assistant
Brian Toliver Ford Lincoln
02.2024 - 07.2025
Receptionist
Brian Toliver Ford Lincoln
10.2020 - 02.2024
Administrative Assistant/Receptionist
Sulphur Springs Chrysler, Dodge, Jeep and Ram
01.2014 - 08.2019
Teacher
North Hopkins ISD
08.1985 - 12.2013
Leggs, Hanes Bali Store
Secretary for Team Ropings and Ranch Rodeos
Honey Creek Arena
Draughns Daycare Center
Jr. High Teacher
Quinlan ISD
BS - Elementary Education
East Texas State University
Sulphur Springs High School