Valerie M. Gleason
Ossining,NY
Summary
Resourceful executive administrative assistant supporting multiple C-suite leaders in healthcare, finance, and corporate settings. Handles complex calendars, travel, meeting logistics, confidential records, and executive communications while keeping daily operations organized and on track.
Overview
17
17
years of professional experience
Work History
Executive Administrative Assistant
White Plains Hospital
White Plains, NY
04.2021 - 09.2025
- Managed multiple calendars, coordinated schedules, and meeting logistics for several high-profile executives – CEO, CFO, CMO, CNO, SVP of Operations & VP of Facilities & Engineering
- Efficiently coordinated travel for senior leadership & clinical personnel, resulting in seamless business trips
- Composed and distributed correspondence, reports, memos, meeting agendas and presentations for hospital leadership and board of directors
- Executed special objectives and projects in response to executive team and board member requests; assisted in planning team-building events and staff meetings to enhance team collaboration
- Created templates and standardized processes to streamline administrative tasks across teams, enhancing overall efficiency
- Maintained a comprehensive filing system that improved accessibility and organization of critical documents
- Acted as key liaison within and outside organization, ensuring smooth operational flow and timely project completion
- Reviewed and processed expense reports and invoices for accuracy and completeness; processed accounts payable and receivable transactions within set timeframes
- Managed office supplies inventory and coordinated procurement to ensure availability
Executive Administrative Assistant
Metallized Carbon Corporation
Ossining, NY
07.2018 - 03.2021
- Provided secretarial support to the company president, COO, and CFO, which included heavy calendar management, meeting coordination, composing correspondence, memos, presentations, reports, and other documents as requested
- Arranged all logistics for international and domestic travel to conferences and client meetings; processed visa and Global Entry applications
- Reviewed and processed expense reports, reconciled corporate card accounts, and managed invoices and vendor proposals while adhering to budgetary guidelines
- Maintained and updated contact lists of vendors and suppliers, coordinating orders to meet executive requirements
- Coordinated communications between departments to ensure timely completion of projects
- Maintained company confidence and protected business operations by keeping sensitive information confidential
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions
- Coordinated team building exercises, employee celebrations, and holiday catered events to enhance workplace morale and culture
- Assisted HR department with employee onboarding and OSHA training
- Developed online databases for tracking customer contacts and sales leads
- Created newsletters and flyers to share company updates and events
- Managed inventory and ordered office supplies to maintain adequate stock levels. as needed while monitoring inventory levels to ensure adequate stock was available at all times
- Reviewed incoming reports, applications and memos to determine workplace priorities and propel sales opportunities
Executive Assistant
The Carlyle Group
New York, NY
12.2009 - 03.2016
- Provided administrative support to the global market strategies team, including managing directors, portfolio managers, senior VPs, traders, and analysts
- Managed calendars and scheduling across multiple commitments; arranged meetings and conferences with internal and external stakeholders, including logistics for team offsites, corporate events, and company retreats
- Arranged domestic and international travel and prepared detailed itineraries for the global market strategies team
- Screened, prioritized, and routed email correspondence for the senior leadership team
- Tracked expenses to ensure adherence to budget requirements and reconciled corporate card transactions monthly
- Processed high volumes of confidential documents while maintaining security and privacy for sensitive information
- Researched and analyzed data to prepare insightful reports and documents
- Maintained adequate levels of office supplies to support team productivity and efficiency, and initiated orders
Office Manager/ Executive Assistant
Pardus Capital Management L.P.
New York, NY
08.2008 - 11.2009
- Provided high-level executive and administrative support to the CFO, CEO and Company President
- Managed and coordinated complex calendars and logistics for on-site/off-site meetings, board meetings, and conferences
- Coordinated domestic and international travel for senior management, including flights, accommodations, and itineraries
- Cultivated relationships with investors, board members, attorneys, and accountants through effective communication and coordination, enhancing collaboration and support for executive initiatives
- Managed vendor relationships for office services, including IT, telecom, cleaning, and maintenance, addressing service issues promptly to maintain operational efficiency
- Processed vendor invoices, billing rosters, and expense reports while reconciling corporate card accounts, ensuring accurate financial tracking and timely payments
- Procured, organized, and maintained office inventory and food supplies for kitchen pantry
Education
Fine Art Jewelry Design/Metalsmithing
Fashion Institute of Technology
New York, NY01-2005
Business Management & Administration -
New York City Technical College
New York, NY01-2003
Skills
- Executive Scheduling
- Calendar Management
- Meeting & Logistics Coordination
- Travel Coordination
- Expense Processing
- Vendor Management
- Confidential Record-Keeping
- Professional Correspondence
- Office Management
- Database Management
- Proficient in Microsoft Office Suite, Adobe applications, Concur, GHX, INFOR, Kronos, Epicor, Meditech/Epic software systems
Languages
- English, Native
- Spanish, Advanced
Affiliations
- Volunteer Farmer, Our New Way Garden (@PepsiCo Headquarters), Purchase, NY (2026 season)
Timeline
Executive Administrative Assistant
White Plains Hospital
04.2021 - 09.2025
Executive Administrative Assistant
Metallized Carbon Corporation
07.2018 - 03.2021
Executive Assistant
The Carlyle Group
12.2009 - 03.2016
Office Manager/ Executive Assistant
Pardus Capital Management L.P.
08.2008 - 11.2009
Fine Art Jewelry Design/Metalsmithing
Fashion Institute of Technology
Business Management & Administration -
New York City Technical College