VANESSA ILARIO
Oakland,CA
Summary
Strategic and results-driven HR professional with extensive experience in HR operations, talent acquisition, and organizational development. Adept at partnering with senior leadership to drive HR strategy, enhance employee experience, and implement streamlined processes. Trusted advisor with expertise in recruiting, compliance, HRIS management, and process optimization. Thrives in dynamic environments requiring agility, problem-solving, and relationship-building.
Overview
11
11
years of professional experience
Work History
Executive Personal Assistant
Private Family Client
08.2024 - Current
- Provide high-touch strategic support to optimize the Principal's personal and professional life.
- Act as a key liaison for estate operations, scheduling, and household HR functions.
- Oversee hiring, onboarding, and HR compliance for household staff.
- Maintain confidentiality and professionalism while balancing multiple competing priorities
- Execute, delegate, and streamline tasks to ensure seamless daily operations of household operations and business
VP, Client HR
Fremont Group
03.2023 - 08.2024
- Served as HRBP for four clients, leading recruiting, onboarding, offboarding, and employee relations
- Spearheaded strategic HR initiatives, talent acquisition, and workforce planning.
- Ensured compliance by annually updating employee handbooks and HR policies
- Transitioned over 100 household staff from paper timesheets to electronic timecards within ADP
- the Latin-X Affinity Group as an
Associate, Client HR
Fremont Group
01.2023 - 03.2023
- Collaborated with leadership to develop a structured HR team and deliver end-to-end HR services.
- Established optimized recruitment and onboarding workflows.
- In partnership with the Head of Client HR, supported all 15 families and was client-facing to help deliver end-to-end HR services
Associate, Corporate HR
Fremont Group
11.2021 - 12.2022
- Acted as the right hand to the Chief People Officer, leading high-impact HR projects.
- Partnered with General Counsel to draft and maintain COVID-19 policies
- Led the return-to-office transition, reintegrating approximately 100 employees post-pandemic.
- Launched a six-month learning and development program for Associates and VPs
- Contributed to internal firmwide communications, events, and DEI initiatives
HR Generalist
Hellman & Friedman LLC
08.2020 - 10.2021
- Acted as the right-hand person to the Head of HR
- Managed the firm's HRIS system (UKG), HR policies, and process improvements
- Served as the primary contact for employee onboarding and offboarding globally
- Conducted benefits analysis and presented recommendations to the COO
Director of Personnel
Thiel Capital LLC
01.2016 - 02.2020
- Developed and executed recruitment strategies, hiring top-tier talent
- Managed onboarding, terminations, and HRIS tracking for multiple entities
- Processed payroll and administered employee benefits and 401(k) plans
- Led company culture initiatives, organizing team-building activities
- Oversaw the company’s relocation from San Francisco to West Hollywood
- Worked closely with the COO, CFO, and General Counsel on organizational strategy
Associate, HR
Thiel Capital LLC
04.2015 - 12.2015
- Recruited, trained, and supervised office coordinators
- Maintained confidentiality regarding sensitive personnel matters
- Assisted with payroll processing, benefits implementation, and HRIS management
Office Coordinator
Thiel Capital LLC
02.2014 - 04.2015
- Provided administrative support to the Head of Administration
- Managed executive calendars and coordinated meetings
- Oversaw office operations, inventory, and vendor relationships
Education
Bachelor of Science - Environmental Management
California Polytechnic State University
San Luis Obispo, CA01.2013
200-Hour Yoga Teacher Training - undefined
Karma Yoga
San Francisco, CA01.2017
Skills
- Full-Cycle Recruiting & Talent Acquisition
- HR Strategy & Business Partnership
- HR Operations & Process Improvement
- Compliance & Employment Law
- Employee Relations & Engagement
- HRIS Management (ADP, UKG, Zenefits)
- Compensation & Benefits Administration
- Workforce Planning & Organizational Development
- Executive Support & Leadership Advising
Timeline
Executive Personal Assistant
Private Family Client
08.2024 - Current
VP, Client HR
Fremont Group
03.2023 - 08.2024
Associate, Client HR
Fremont Group
01.2023 - 03.2023
Associate, Corporate HR
Fremont Group
11.2021 - 12.2022
HR Generalist
Hellman & Friedman LLC
08.2020 - 10.2021
Director of Personnel
Thiel Capital LLC
01.2016 - 02.2020
Associate, HR
Thiel Capital LLC
04.2015 - 12.2015
Office Coordinator
Thiel Capital LLC
02.2014 - 04.2015
200-Hour Yoga Teacher Training - undefined
Karma Yoga
Bachelor of Science - Environmental Management
California Polytechnic State University
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