VANESSA CARRILLO
City of San Carlos
Newark,CA
3
years of professional experience
Developed key administrative skills in afast-paced office environment, focusing on efficiency and accuracy. Expertise in coordinating schedules, managing records, and facilitating communication among team members. Seeks to transition into new field, leveraging these transferrable skills to contribute effectively in new capacity.
Work History
Senior Administrative Clerk
1 Month- Processed departmental transactions, invoices, forms, fees, and official documents, ensuring accuracy, completeness, and compliance with policies and requirements.
- Provided information and administrative assistance to residents, City personnel, vendors, contractors, and stakeholders about departmental programs, procedures, and services.
- Processed accounts payable, recorded revenue, prepared cash deposits, and maintained accurate financial documentation to support departmental operations.
Sr. Office Assistant
6 Months- Functioned as the primary public-facing liaison, managing approximately 20–40 calls daily from residents, contractors, vendors, and City staff and delivering clear information about departmental services, policies, and procedures.
- Maintained and reorganized Dynamics 365 records to ensure accuracy and facilitate efficient follow-up.
- Coordinated meetings, scheduled appointments, compiled agendas, screened phone calls, and prepared materials for meetings.
- Organized public records accessibility, generated reports, processed facility use requests, and communicated policies and procedures to the public.
Principal Gifts Assistant
10 Months- Supported the Assistant Dean for Development and Alumni Relations through calendar management, meeting coordination, research, database administration, and special projects.
- Maintained and updated alumni and donor records in Salesforce, CADS, and ACES2, ensuring data accuracy and completeness through quality-control reviews.
- Generated prospect pool reports and organized information in Excel based on geographic and specific criteria to enhance fundraising efforts.
- Generated prospect pool reports and organized information in Excel according to geographic and other requested criteria.
- Coordinated vendor communications and logistics for fundraising events, producing informational materials, flyers, presentations, and departmental correspondence.
- Handled sensitive information with discretion while coordinating with donors, vendors, university personnel, and external stakeholders.
Student Assistant II
9 Months- Provided administrative support through database maintenance, data entry, records management, email correspondence, research, and special projects to enhance operational efficiency.
- Managed the office inbox and assisted enrolled and prospective students by providing information and routing complex inquiries to appropriate staff.
- Maintained accurate student and alumni records while handling confidential information professionally.
- Supported the LL.M. program’s LinkedIn presence and monitored program webpages for updates.
- Created flyers and outreach materials, supported the LL.M. program’s LinkedIn presence, and monitored program webpages for needed updates.
Education
Bachelor of Science - Society and Environment with a minor in Public Policy
- Relevant coursework in environmental science, environmental policy, environmental management, and public policy, with additional coursework in theater and film production.
- GPA: 3.7
Skills
Bilingual in Spanish
Administrative Support
Project Management
Data-Entry
Research/analytic skills
Microsoft 365 and Google Workspace
ACES2 / CADS
Salesforce
EnerGov
Highly detail-oriented
Professional telephone etiquette
Timeline
Senior Administrative Clerk
City of San Carlos
09.2026 - CurrentRead More
Sr. Office Assistant
City of Sunnyvale
10.2025 - 04.2026Read More
Principal Gifts Assistant
UC Berkeley School of Law
08.2024 - 06.2025Read More
Student Assistant II
UC Berkeley School of Law
09.2023 - 06.2024Read More
University of California - Berkeley
Bachelor of Science from Society and Environment with a minor in Public Policy
Read More