Work Preference
Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Languages
Summary
Languages
Summary
Open To Work
Hi, I’m

VANESSA FERNANDEZ

Abilene,TX
VANESSA FERNANDEZ

Work Preference

Job Search Status

Open to work
Desired start date: Immediately

Desired Job Title

Executive Office Administrator & Business ConsultantSmall Business OwnerCCO Credit Services Rep II (Asset Based Lending Servicing)Paralegal

Work Type

Full TimePart TimeContract WorkGig WorkConsultingVolunteerSeasonal Work

Location Preference

HybridRemoteOn-Site
Location: Abilene, TXFort Worth, TXDallas, TXNew York, NY
Open to relocation: Yes

Important To Me

Career advancementWork-life balancePersonal development programsHealthcare benefitsWork from home optionCompany Culture4-day work weekPaid time offFlexible work hoursPaid sick leaveTeam Building / Company RetreatsStock Options / Equity / Profit Sharing401k match

Summary

Resourceful Executive Office Administrator known for high productivity and efficient task completion. Excel in time management, project coordination, and workflow optimization, ensuring smooth operations within executive environments. Possess strong communication, problem-solving, and organizational skills, enabling effective collaboration and streamlining of processes for optimal office functionality.

Overview

2
Languages
1
Certificate
14
years of professional experience

Work History

Panther City Sand & Gravel LLC
Fort Worth, TX

Executive Office Administrator & Business Consultant
01.2022 - Current

Job overview

  • Drove growth through process improvements and marketing initiatives.
  • Ran daily operations: mail, travel, document archiving, bid invitations, estimates, contracts, invoicing.
  • Report progress and budget status to clients, project managers, and estimators.

CLD Queens LLC
Fort Worth, TX

Small Business Owner
10.2024 - 10.2025

Job overview

  • Founded and operated luxury eco-friendly cleaning and organization service, focusing on business development and client acquisition.
  • Developed proprietary eco-friendly cleaning methodology, positioning service uniquely in market.
  • Secured long-term hospital contract, enhancing brand reputation for quality service.
  • Built and managed a professional team, operating remotely after relocating out of the service area.

AI Academic Edutainment Startup
Aledo, Texas

CCO
12.2023 - 09.2024

Job overview

  • Developed product strategy for AI-driven educational platform, focusing on database architecture and go-to-market rollout planning.
  • Developed compliance frameworks for educational content and AI technologies.
  • Established policies to ensure regulatory adherence across all operations.
  • Conducted risk assessments to identify compliance gaps in processes.

Bank of America
Dallas, TX

Credit Services Rep II (Asset Based Lending Servicing)
01.2021 - 12.2022

Job overview

  • Monitored client activity and AR/inventory collateral; resolved compliance issues with clients and Loan Officers.
  • Reconciled Letters of Credit and LIBOR loan participation settlements using LoanIQ.
  • Assisted customers with account inquiries and transaction processing.
  • Resolved customer complaints efficiently and professionally.
  • Educated clients on banking products and services available.

Standish Management, LLC
Dallas, TX

Paralegal
01.2021 - 12.2021

Job overview

  • Drafted entity formation and governance documents (minutes, resolutions, consents) for multiple clients weekly.
  • Reviewed contracts/leases; ran OFAC, credit, and background checks on partners, tenants, vendors.
  • Built ownership-structure charts and maintained entity records for insurance/tax compliance.

SENTINEL REAL ESTATE CORP.
New York, NY

Legal Administrative Assistant
01.2019 - 01.2021

Job overview

  • Drafted by-laws, consents, and stock subscription agreements; maintained minute books for 500–600 entities.
  • Supported formation/maintenance of 162 corporations, 225 LLCs, 129 limited partnerships across jurisdictions.
  • Managed officer/director records, property management agreements, and annual filing coordination.Drafted by-laws, written consents, and stock subscription agreements for corporate entities.
  • Coordinated with Accounting and Tax Departments to ensure compliance and maintain entity status across multiple jurisdictions.
  • Maintained corporate minute books and files for 500-600 entities, ensuring organized documentation in file room and computer database.
  • Provided general administrative support, and assisted in the preparation of all documents required to form and maintain corporations (162 Active), limited liability companies (225 Active), and limited partnerships (129 Active).
  • Ordered and assembled documents for corporate kits, including stock certificates and shareholder ledger.
  • Prepared Property Management Agreements, supported internal clients and outside counsel with transactions, and updated/maintained Officer and Director list for all entities.
  • Assist corporate services vendor with annual filings, for domestic and foreign jurisdictions.

GILBERT PC
Dallas, TX

Practice Coordinator & Lead Paralegal
01.2019 - 12.2019

Job overview

  • Coordinated all day-to-day operations and case management for commercial and business litigation, bankruptcy, copyright infringement, and corporate governance for clients in entertainment, music, media and art for multi-state jurisdictions and internationally.
  • Served as primary client contact, executing intake process for new clients, setting up files, managing information flow, coordinating court filings/dates, and updating client records.
  • Supported litigation by preparing court documents for distressed companies, international transactions, and asset protection.
  • Oversaw litigation files, facilitating closure of large-value domestic and international transactions.
  • Functioned as liaison in collaboration with contracted counsel from major firms globally.
  • Provided coordination support for large global mergers and acquisitions.
  • Partnered with firm marketing team to create branding, social media campaigns, and associated collateral to grow market share.

LAWSON & MURPHY, LLC
Plano, TX

Executive Assistant to the CEO
01.2018 - 01.2019

Job overview

  • Managed CEO correspondence, presentations, and business reports.
  • Helped launch LM Consultants, LLC (vision, branding, domain, logo).
  • Managed executive calendars, scheduling meetings and appointments efficiently.
  • Coordinated travel arrangements, including itineraries and accommodations for executives.
  • Developed and maintained filing systems, organizing documents for easy access.

J. GANNON HELSTOWSKI LAW FIRM
Dallas, TX

Paralegal/Executive Assistant to the Managing Partner
01.2018 - 12.2018

Job overview

  • Supported managing partner, three attorneys, and one paralegal with calendars, drafting, and client communications.
  • Built intake/case-closing SOPs; prepared engagement and audit letters.
  • Conducted legal research to support case preparation and strategy development.
  • Drafted and reviewed legal documents for accuracy and compliance with regulations.
  • Organized case files and maintained proper documentation for easy retrieval.

J. DON CARTER & ASSOCIATES, P.C.
Fort Worth, TX

Legal Intern
01.2018 - 12.2018

Job overview

  • Managed client files and trial-date notifications; reconciled payments in QuickBooks.
  • Conducted legal research to support case preparation and strategy development.
  • Drafted legal documents, including motions and briefs, for attorney review.
  • Assisted attorneys in trial preparation by organizing exhibits and witness lists.

VERITEX COMMUNITY BANK
Dallas, TX

SBA Loan Officer Assistant
01.2017 - 01.2018

MASSMUTUAL
Dallas, TX

Financial Services Representative
01.2017 - 12.2017

FERNANDEZ TRUCKING
Fort Worth, TX

Administrative Assistant
01.2013 - 12.2017

Education

TEXAS CHRISTIAN UNIVERSITY
Fort Worth, TX

Bachelor of Arts from Communications, Business
01-2017

Skills

  • Project Management
  • Business Development
  • Operational Compliance
  • Litigation & Dispute Resolution
  • Legal Research
  • Database management
  • Market Analysis
  • Planning & Organizing
  • Document Management
  • Crisis management
  • Client Relations
  • Client service standards
  • Team Collaboration
  • Cross-functional support
  • Calendar coordination
  • Professional Communication
  • Financial Reporting
  • Service Management
  • Case Management
  • Database management

Certification

Licensed Life Insurance Agent, Texas, 2017

Languages

English
Professional
Spanish
Professional

Timeline

Small Business Owner

CLD Queens LLC
10.2024 - 10.2025

CCO

AI Academic Edutainment Startup
12.2023 - 09.2024

Executive Office Administrator & Business Consultant

Panther City Sand & Gravel LLC
01.2022 - Current

Credit Services Rep II (Asset Based Lending Servicing)

Bank of America
01.2021 - 12.2022

Paralegal

Standish Management, LLC
01.2021 - 12.2021

Legal Administrative Assistant

SENTINEL REAL ESTATE CORP.
01.2019 - 01.2021

Practice Coordinator & Lead Paralegal

GILBERT PC
01.2019 - 12.2019

Executive Assistant to the CEO

LAWSON & MURPHY, LLC
01.2018 - 01.2019

Paralegal/Executive Assistant to the Managing Partner

J. GANNON HELSTOWSKI LAW FIRM
01.2018 - 12.2018

Legal Intern

J. DON CARTER & ASSOCIATES, P.C.
01.2018 - 12.2018

SBA Loan Officer Assistant

VERITEX COMMUNITY BANK
01.2017 - 01.2018

Financial Services Representative

MASSMUTUAL
01.2017 - 12.2017

Administrative Assistant

FERNANDEZ TRUCKING
01.2013 - 12.2017

TEXAS CHRISTIAN UNIVERSITY

Bachelor of Arts from Communications, Business

Languages

Spanish, Bilingual, fluent

Summary

Highly experienced in assessing true needs and expectations, and building lasting professional relationships. Grow and deepen strategic partnerships to achieve mutually beneficial outcomes., Effectively manage diverse tasks, with varying degrees of complexity, within a wide range of environments; evaluate situations, assess emergent needs, and implement solutions in a prompt and efficient/effective manner., Possess a proven ability to anticipate unique requirements or potential roadblocks in all situations. Continually develop back-up plans to minimize risk and deliver exceptional results; streamline communication and implementation channels to effectively meet client and organizational needs.

Languages

Spanish, Bilingual, fluent

Summary

Highly experienced in assessing true needs and expectations, and building lasting professional relationships. Grow and deepen strategic partnerships to achieve mutually beneficial outcomes., Effectively manage diverse tasks, with varying degrees of complexity, within a wide range of environments; evaluate situations, assess emergent needs, and implement solutions in a prompt and efficient/effective manner., Possess a proven ability to anticipate unique requirements or potential roadblocks in all situations. Continually develop back-up plans to minimize risk and deliver exceptional results; streamline communication and implementation channels to effectively meet client and organizational needs.

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VANESSA FERNANDEZ