Vanessa Winkler
Henderson,Nevada
Summary
Dynamic individual who enjoys fast-paced environments, known for organization, reliability and adaptability. Willingness to commit to added responsibilities and various tasks that make meaningful contributions to advance team and organizational goals.
Overview
1
1
Certification
23
23
years of professional experience
Work History
Office Manager
Bombard Mechanical
09.2025 - 07.2026
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Completed weekly payroll for 45 employees.
- Completed weekly payroll tax deposits.
- Completed monthly and annual W2 reconciliation and processing.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Utilized accounting software for data entry and maintenance of financial records.
- Supported audits by preparing documentation and responding to inquiries from auditors.
- Oversaw all aspects of the month-end close process, ensuring timely completion of accurate financial statements for corporate office.
- Completed journal entries, reconciliations, and account analysis to prepare monthly and quarterly financial documents and general account management.
- Managed daily financial functions in collaboration with accounting and payroll personnel.
- Completed year-end close processes through effective supervision financial functions and regular treasury transactions.
- Provided treasury and cash management by overseeing reconciliation of banking activity, and credit card processing.
Administrative Assistant
Bombard Mechanical
09.2018 - 2025
- Managed office correspondence and maintained filing systems for efficient document retrieval.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Organized office events for up to 200 employees such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Coordinated driver training sessions, enhancing operational knowledge and safety practices.
- Oversaw procurement processes for vehicles and equipment
- Maintained accurate records for a fleet of approximately 60 vehicles to include registration, insurance policies, maintenance logs, and other relevant documentation for easy access during audits or inspections.
- Reduced fleet repair times with establishment of strategic partnerships with service providers.
- Collaborated with Insurance claims adjusters to gather necessary information for investigations to expedite processing in alignment with procedures.
- Processed insurance claims efficiently, ensuring accurate documentation and timely resolution.
- Minimized financial losses by identifying and addressing fraudulent claims through rigorous investigation and analysis.
- Improved claims processing efficiency by meticulously reviewing and validating each claim for accuracy and completeness.
- Contract Administrator and audit coordination for Resorts World and Fontainebleau
Service Department Coordinator
Bombard Mechanical
08.2013 - 08.2018
- Coordinated timely maintenance services, resulting in increased customer satisfaction rates.
- Handled escalated customer concerns promptly, resolving issues effectively while preserving positive client relationships.
- Reduced customer wait times for appointments with effective communication and organization strategies.
- Collaborated with 7-12 technicians to resolve complex issues, ensuring customer satisfaction and loyalty.
- Multitasked efficiently under pressure to manage high call volumes during peak business periods successfully managing priority tasks simultaneously.
- Maintained accurate records of all service repairs, work orders, and warranty claims for easy reference and tracking.
Administrative Assistant
S3H, Inc
09.2011 - 08.2013
- Answered 8-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed filing system entered data and completed other clerical tasks.
Receptionist / Operations Coordinator
Rhodes Homes / Harmony Homes
08.2003 - 09.2009
- Executed approximately 30-40 subcontractor contracts and purchase orders for production upon release of new phases.
- Residential Building permit submittal oversite and management.
- Coordinated with Architects and Engineers for necessary plans or plot plan revisions per Building Department comments.
- Provided field support with necessary plans per current Delta revisions.
- Architectural submittal oversite for new project development per community guidelines.
- Residential Offsite permit submittal oversite and management.
- Front Desk/Reception oversite and management
- Accounting and Land Development File Clerk
Education
High School Diploma -
Silverado High School
Las Vegas, NV2002
Skills
- Administrative support
- Problem-solving
- Multitasking and organization
- Reliability
- Adaptability and flexibility
Certification
Nevada notary
Timeline
Office Manager
Bombard Mechanical
09.2025 - 07.2026
Administrative Assistant
Bombard Mechanical
09.2018 - 2025
Service Department Coordinator
Bombard Mechanical
08.2013 - 08.2018
Administrative Assistant
S3H, Inc
09.2011 - 08.2013
Receptionist / Operations Coordinator
Rhodes Homes / Harmony Homes
08.2003 - 09.2009
High School Diploma -
Silverado High School