Victoria Perez
Rochester,MN
Summary
Accomplished professional with a master’s degree in social science, focused on ecological psychology and environmental humanities, combining analytical, administrative, and research expertise with a passion for sustainability and environmental impact. Skilled in data analysis, strategic communication, and program management, with a proven ability to manage complex budgets, and foster collaboration across diverse teams. Adept at navigating high-pressure environments with adaptability and precision, while ensuring compliance and operational excellence. Dedicated to advancing environmental and climate initiatives through evidence-based solutions, education, and community engagement.
Overview
7
7
years of professional experience
Work History
Senior Administrative Assistant to the Provost
Carleton College
Northfield, Minnesota
03.2024 - Current
- Reconciled, maintained, and analyzed complex college budgets, including endowed gifts and departmental accounts, ensuring fiscal accuracy and compliance.
- Served as a trusted liaison for the Provost and Associate Provost, maintaining effective communication and rapport with internal departments and external partners.
- Monitor student, staff, and faculty research projects by facilitating the Institutional Review Board (IRB), IACUC, and IBC application processes, in compliance with institutional and federal regulations.
- Managed and awarded faculty, staff, and student travel, housing, and research scholarships to advance professional and academic development.
- Coordinate large-scale events, including commencements, research symposiums, and committee meetings.
- Oversaw annual faculty office assignments, facilitating moves, furniture upgrades, and space planning logistics.
- Processed faculty requests for student research assistants, stipends, and housing scholarships, ensuring accurate documentation and timely payments.
- Partnered with the Grants Office to ensure adherence to federal compliance standards for grant-funded research.
- Maintained and updated college website content to ensure accuracy and accessibility for campus and external audiences.
- Recognized for exceptional initiative, rapid mastery of new systems, and ability to work independently in a fast-paced, high-responsibility environment.
Administrative Assistant
Mayo Clinic
Rochester, Minnesota
03.2023 - 03.2024
- Schedule meetings by managing several complex calendars at once to ensure maximum attendance.
- Provided essential administrative support to ensure smooth daily operations and regulatory compliance within the Clinical Microbiology Laboratory.
- Organized comprehensive travel itineraries, including conference registrations, transportation, and lodging for laboratory directors and consultants.
- Managed expense tracking, reimbursements, and timecard data with precision and confidentiality.
- Demonstrated strong initiative, adaptability, and sound judgment to streamline workflows and enhance team efficiency.
- Supported departmental projects and events, overseeing logistics, budgeting, and vendor coordination for meetings, and staff celebrations.
- Maintained and updated the Clinical Microbiology Division website, contributing to web design, and ensuring timely, accurate content.
Laboratory Assistant
Mayo Clinic
Rochester, MN
08.2020 - 02.2023
- Played a key role in scaling laboratory operations during the height of the COVID-19 pandemic, supporting one of the highest-volume testing sites in the nation.
- Facilitated rapid laboratory expansion by implementing efficient logistics and inventory management practices under urgent, high-stakes conditions.
- Supervised, trained, and mentored new employees daily to meet unprecedented staffing demands, ensuring consistent quality, and adherence to safety protocols.
- Developed and maintained systems using programs like Tableau for tracking and managing critical testing supplies, reagents, and consumables, amid frequent nationwide shortages.
- Created standard operating procedures for the interpretation, handling, and long-term storage of COVID-19 samples for future research.
- Collaborated with Mayo Clinic executives to establish a new warehouse and standardized process for inventory control and sample storage.
- Located and organized thousands of samples based on test results for secure transfer to research and archival facilities.
Personal Assistant to Nonprofit Founder
Independent Consulting
Rochester, Minnesota
02.2021 - 02.2022
- Worked with a neurologist at the Mayo Clinic to launch a nonprofit organization dedicated to addressing racial disparities in healthcare, building the initiative from the ground up.
- Collaborated on the nonprofit’s strategic development, branding, and public outreach, contributing to its early success and visibility.
- Designed and developed logos, websites, and presentations to effectively communicate the nonprofit's mission and impact to donors and partners.
- Coordinated and promoted fundraising campaigns and awareness events, engaging community members and healthcare professionals in support of equitable healthcare practices.
Activities Coordinator
Saint Therese of Woodbury
Woodbury, Minnesota
08.2019 - 06.2020
- Served as the Activities Coordinator for a 22-resident Memory Care unit, designing and leading both group and individualized activities that supported cognitive engagement, emotional well-being, and social connection.
- Expanded responsibilities dramatically during the COVID-19 pandemic, taking on additional nursing-related tasks and resident support due to staffing shortages, social distancing restrictions, and heightened infection control protocols.
- Coordinated and promoted fundraising and community-building events for staff, residents, and families to foster connection and morale amid pandemic restrictions.
- Demonstrated adaptability and rapid learning under pressure, maintaining compassionate, high-quality care during a period of extreme uncertainty in long-term care facilities.
- Recruited, trained, and supervised volunteers to assist with daily activities and events, ensuring positive engagement, and adherence to safety guidelines.
- Developed detailed psychological and behavioral profiles for residents with dementia, outlining personalized redirection techniques and memory-support strategies. Conducted and documented Minimum Data Set (MDS) assessments to monitor resident needs and inform individualized care plans.
Education
Master of Arts - Ecological Psychology And Environmental Humanities
Viridis Graduate University
Tempe, AZ10-2023
Bachelor of Arts - Psychology
The College of Saint Scholastica
Duluth, MN05-2019
Volunteer Experience
- Economic Development Authority of the City of Zumbrota - Board Member
- Parks Board of the City of Zumbrota - Treasurer
- Benedictine Living Community of Duluth
- Save the Boundary Waters
- Crescent Cove
- Multicultural Leadership Orientation at The College of Saint Scholastica
- East Ridge High School
Timeline
Senior Administrative Assistant to the Provost
Carleton College
03.2024 - Current
Administrative Assistant
Mayo Clinic
03.2023 - 03.2024
Personal Assistant to Nonprofit Founder
Independent Consulting
02.2021 - 02.2022
Laboratory Assistant
Mayo Clinic
08.2020 - 02.2023
Activities Coordinator
Saint Therese of Woodbury
08.2019 - 06.2020
Master of Arts - Ecological Psychology And Environmental Humanities
Viridis Graduate University
Bachelor of Arts - Psychology
The College of Saint Scholastica