Victoria Rivera
Summary
Enterprising and hard-working team player with 19+ years of experience collaborating with team members and supervising staff. Interested in pursuing a career with an organization that offers opportunities for personal and professional growth, that utilizes and challenges my skills on a regular basis
Overview
19
19
years of professional experience
Work History
Administrative Assistant II
Catholic Charities Dallas, Refugee Services
11.2023 - Current
- Provided administrative support to the department Director, including scheduling meetings and managing calendars.
- Managed office supplies inventory and placed orders when necessary.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Composed letters, memos, newsletters, emails, presentations and other written correspondence as required by management staff.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Received and distributed mail, letters and packages.
- Developed and implemented volunteer recruitment plans.
Director
3D Minds
10.2021 - Current
- Created a safe environment for youth volunteers to express themselves freely.
- Mentored and coached young people interested in becoming volunteers.
- Provided guidance, support, and resources to help youth volunteers reach their goals.
- Conducted outreach efforts in the community to increase awareness of volunteer opportunities.
- Prepared reports summarizing progress made by youth volunteers over a given period of time.
- Coordinated and supervised group activities for youth volunteers.
- Collaborated with other organizations and stakeholders on projects that benefit youth volunteers.
- Oversaw grant writing process by researching potential funders and preparing grant applications.
- Drafted communications materials such as letters or emails directed towards potential donors and supporters.
Director
Lancaster Youth Soccer Association
03.2018 - Current
- Monitored sports programs for compliance with safety standards established by local governing bodies.
- Developed rules, regulations, and policies for youth sports programs.
- Analyzed data from evaluations to identify areas of improvement in coaching staff performance or program operations.
- Conducted pre-season meetings with coaches to review expectations regarding player behavior both on and off the field.
- Recruited coaches and volunteers for various sport teams and activities.
- Consulted with local school districts concerning potential partnerships involving shared facilities usage agreement terms.
- Oversaw all administrative duties related to the program such as budgeting, fundraising, equipment procurement, facility maintenance and safety protocols.
- Coordinated with program staff to develop proposal budgets that accurately reflected program needs.
- Searched for potential grant opportunities and prepared summaries of each opportunity.
Lassa Intake and Outreach Coordinator
Catholic Charities Dallas
07.2021 - 11.2023
- Oversee several clients, ensuring information is accurate, preparing and maintaining case files, and keeping detailed records of available community resources
- Plan, direct, or coordinate activities designed to create or maintain a favorable public image or raise issue awareness for their organization or client
- Schedules, coordinates, and assigns volunteers to appropriate departments, supervisors, and/or mentors
- Assisted in interviewing new employee prospects and assisted in training.
- Contacted USCIS with case inquiries
Administrative Assistant I / Sales & Marketing
Capital Resource Group
07.2014 - 09.2017
- Processed applications, reviewed all approved and declined submitted applications
- Assisted all departments on daily tasks to ensure productivity and improve area operations
- Supervised staff, including hiring and training new employees
- Scheduled and prepared meeting agendas
- Resolved administrative issues by coordinating preparation of reports, analyzing data and identifying solutions
- Dealt directly with dealerships, banks and clients
- Generated monthly mailers to gain prospective clients and partnerships.
Finance Office Manager
Winn Finance CO.
10.2005 - 07.2014
- Processed applications, reviewed all approved and declined submitted applications
- Skipped Trace Collateral
- File management and collections
- Submitted applications for liens and transfers.
Skills
- Attention to Detail
- Strategic planning
- Client relationships
- Adaptability
- Negotiations
- Integrity
- Leadership Skills
- Communication
- Operations management
- Bilingual fluency in Spanish
Bilingual
- English
- Spanish
Notary
Remote Online Notary
Timeline
Administrative Assistant II
Catholic Charities Dallas, Refugee Services
11.2023 - Current
Director
3D Minds
10.2021 - Current
Lassa Intake and Outreach Coordinator
Catholic Charities Dallas
07.2021 - 11.2023
Director
Lancaster Youth Soccer Association
03.2018 - Current
Administrative Assistant I / Sales & Marketing
Capital Resource Group
07.2014 - 09.2017
Finance Office Manager
Winn Finance CO.
10.2005 - 07.2014
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