Vinit Jagtap

• Daily allocation report for the APAC region from ESKER.
• Processing the invoices for the Singapore Hub, Thailand, and Dubai in AX 2012 and AX 2009.
• Resolves invoice disputes with the stakeholder team, especially for non-trade invoices.
• Part of the Quality Check team, I perform the QC on a weekly basis.
• Good knowledge about the Appian tool and can create new vendor codes and customer codes in Appian as per requirement.
• Weekly, we send email communication with the Controller, SCM Manager, and Regional Controller to collaborate on the processing of critical invoices in AX-2012.
• Midmonth Reconciliation.
• Closely work with the IT team to resolve the issue.
• Monthly works on the Accrued Purchase report/GRNI and initiates follow-ups with PO creators to reduce the open items.
• Solely prepare the netting proposal for the Singapore Hub, Thailand, and Dubai for trade and non-trade invoices, as this is a very critical activity.
• Prepare the payment journal and post the same.
• Provide support to other countries for trade invoice posting and dispute.
• Submit a new non-trade request in Appian with all approval emails and supporting documents.
• GBS review for the non-trade invoice in Appian.

Reports and Closing Activity–

• Trade, non-trade invoice submission, and confirmation on the ICB portal.
• Post all trade, non-trade invoices before month-end.
• Prepare GIT for the Dubai market. Posting the same GIT in AX 2012.
• Phase 1 HFM promotion.
• Performs GL reconciliation after closing. (W Day 2 & 3)

Process improvement projects, participation, and accomplishments.

• Successfully completed Yellow Belt Project for process standardization for Material Return Credit Note booking in MENA (Dubai).
• Successfully completed the project for bulk credit note posting in AX-2012 for the Singapore Hub.
• Successfully completed the project for the clear, open-aged GL line item for Thailand (173001 Miss Charges) in AX-2009.

• Process supplier invoices with high accuracy and zero errors for India and international entities.
• Posting invoices, such as processing high-value POs, non-PO basis invoices in SAP or S/4 HANA, intercompany cross-company invoices, BDC upload of PO non-PO invoices, utility bills, director fees, salary invoices, revenue transfer invoices, transport recovery invoices, stipend payments, customer refund requests, custom requests, settlement of custom advance payments, security deposits, PO non-PO advances, settlement of security deposits or PO non-PO advances, and retention or bank guaranty hold or realization for PO-based invoices, by using different SAP T-codes.
• Resolve invoice disputes with the stakeholder team.
• Assist the new joiner with all necessary training, including.
• Part of the UAT team for S/4 HANA implementation.
• Perform monthly and weekly invoice-processing quality checks, and report to the manager.
• Quality checks and internal process auditor for duplicate and double payment.
• Controlling daily volumes by the proper and effective distribution of invoices.
• Handling team responsibilities.
• Identify, facilitate, and implement process improvement ideas to enhance efficiency.

• Intercompany Settlement: Domestic and International Invoices.
• Cross Company Settlement.
• Month-end debit/credit note booking.

• Scanning, review, and indexing of invoice images.
• Process PO and non-PO invoices, ensuring correct matching to the PO and coding of invoices.
• Responsible for processing invoices for a specific commodity type.
• Identify and analyze aged invoices, and take corrective action to ensure AP aging is within terms.
• Perform regular account reconciliations for high-volume vendors and vendors in dispute.
• Manage trackers for critical suppliers.
• Query Resolution – assist in responding to all internal and external queries in a timely manner.
• Identify problems, and make recommendations for improvement.
• Providing support and cover to team members as required.