Virgilio Marin Valderrabano
Bilingual Registrar
Beaverton,Oregon
Summary
Dynamic School Registrar with proven leadership at Highland Park Middle School, enhancing student enrollment processes and operational efficiency. Skilled in record management and effective communication, I streamlined registration through a user-friendly online platform, significantly improving workflow and ensuring regulatory compliance. Committed to fostering collaboration and supporting academic success.
Educational professional prepared for this role bringing robust background in student information management and administrative support. Known for fostering collaboration and achieving results readily adapt to changing needs and priorities. Skilled in data managementrecord-keepingand effective communication with reputation for reliability and precision.
Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Perceptive educator with solid record of accomplishment in attaining and surpassing targets during 9-year career. Stay on top of trends in education to maintain modern, efficient systems meeting needs of diverse students. Solid relationship-builder with decisive approach to solving operational problems.
Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Innovative technology professional with several years of diverse experience. Skilled in enhancing systems and aligning technical solutions with business objectives. Proven success in leading projects from start to finish and contributing to organizational growth and success.
Overview
17
17
years of professional experience
1
1
Certification
Work History
School Registrar
Highland Park Middle School
Beaverton, OR
03.2023 - Current
- Managed student enrollment processes and maintained accurate records in school database system.
- Developed and implemented efficient registration procedures to enhance operational workflow.
- Coordinated annual student orientation programs, ensuring seamless integration for new students.
- Facilitated communication between parents, teachers, and administrative staff regarding student records and enrollment issues.
- Provided exceptional customer service to parents and students, addressing inquiries and resolving issues in a timely manner.
- Assisted in preparation and distribution of course catalogs, class schedules, and registration materials, providing clear and accurate information to students.
- Coordinated with other departments to ensure seamless communication regarding student records and program requirements.
- Contributed to the development of school policies by providing input on registration procedures, attendance tracking, and transcript management.
- Coordinated and supervised academic advising activities.
- Collaborated with faculty, staff and students to identify and address institutional challenges.
- Informed students about academic policies such as grading systems, transfer credits, course withdrawals or drops in a clear manner.
- Served as liaison between school administration, faculty members, and students regarding all matters relating to academic records.
- Oversaw the accuracy of course scheduling and student placement within academic programs.
- Maintained accurate student records through diligent monitoring and data entry, ensuring compliance with state and federal regulations.
- Streamlined registration process by implementing a user-friendly online platform for student enrollment.
Secretary's Assistant
Barnes Elementary School
Beaverton, OR
02.2018 - 03.2023
- Managed daily administrative tasks to ensure smooth school operations.
- Coordinated communication between staff, parents, and students for effective information dissemination.
- Maintained organized filing systems to enhance retrieval of student and staff records.
- Assisted in scheduling appointments and meetings for school administration and faculty.
- Developed and implemented office procedures to streamline workflow efficiency.
- Facilitated special events coordination, ensuring logistics aligned with school objectives.
- Expedited document processing by utilizing office equipment such as scanners, photocopiers, and fax machines with proficiency.
- Maintained a clean and organized workspace that facilitated an optimal working environment for both the Secretary and their colleagues.
- Collaborated effectively with other administrative staff members to accomplish shared goals or complete special projects assigned by the Secretary.
- Streamlined communication channels by promptly responding to emails, phone calls, and scheduling appointments on behalf of the Secretary.
- Ensured timely completion of reports by proofreading, editing, and submitting documents as requested by the Secretary.
- Completed travel arrangements for the Secretary whenever required; including booking flights, accommodations, transportation services while considering costeffectiveness.
- Contributed to a positive work environment with excellent interpersonal skills and a professional demeanor when interacting with colleagues and clients alike.
- Supported cross-departmental collaboration by acting as a liaison between the Secretary''s department and other functional areas within the organization.
- Provided exceptional customer service while greeting visitors at reception or via phone calls, directing them appropriately within the organization.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
Custodial Lead
Beaverton School District
Beaverton, OR
02.2009 - 02.2018
- Supervised custodial staff, ensuring adherence to safety and operational protocols.
- Developed training programs for new hires to enhance skill sets and performance.
- Implemented cleaning schedules, optimizing workflow efficiency across multiple facilities.
- Conducted regular inspections of assigned areas to maintain high cleanliness standards.
- Coordinated inventory management of cleaning supplies, ensuring availability and compliance with district policies.
- Fostered a collaborative team environment, encouraging open communication and feedback among staff members.
- Ensured a safe working environment for all employees by enforcing safety protocols and regulations.
- Increased customer satisfaction by promptly addressing concerns related to facility cleanliness or maintenance issues.
- Streamlined inventory management, ordering supplies in a timely manner to avoid shortages.
- Mentored new hires, fostering a supportive work environment that encouraged professional growth and development.
- Coordinated with building managers on space allocation changes, effectively communicating necessary adjustments to the custodial team.
- Improved facility cleanliness by implementing efficient custodial procedures and schedules.
- Established clear performance expectations, regularly evaluating staff performance and providing feedback for improvement opportunities.
- Responded quickly to emergency situations such as water leaks or spills, arranging immediate cleanup efforts while minimizing potential damage.
- Championed a positive work culture, actively addressing and resolving conflicts among team members while promoting collaboration and teamwork.
- Optimized staff scheduling to minimize overtime expenses while maintaining coverage during peak hours or absences due to vacation or illness.
- Managed daily operations of the custodial team, resulting in consistently clean and well-maintained facilities.
- Promoted energy efficiency through implementation of eco-friendly cleaning practices and waste reduction initiatives.
- Performed custodial duties to maintain area in clean and habitable condition.
- Sanitized and maintained floors by sweeping, mopping and refinishing.
- Monitored employees to enforce proper use of personal protective equipment, supplies and equipment.
- Maintained cleanliness of restrooms by washing down and properly sanitizing walls, floors and toilets.
- Performed daily facility checklists for cleaning floors, wiping down glass entryways and collecting trash.
- Used vacuum and shampooers to clean carpeted areas in offices, lobbies and corridors.
- Kept public pathways clear of safety hazards and spills with regular checks and attention.
- Cleaned walls and ceilings with special reach tools following regular schedule.
- Maintained optimal supply levels to meet daily and special cleaning needs.
- Maintained floor cleaning and waxing equipment.
- Responded immediately to calls from personnel to clean up spills and wet floors.
- Vacuumed and shampooed carpets, upholstery and other fabrics.
- Followed safety standards and established SOPs when handling, mixing and storing hazardous chemicals.
- Used power scrubbing and waxing machines to scrub and polish floors.
- Used organic-based chemicals to disinfect floors, counters and furniture.
- Supervised supplies in inventory and submitted reorder requests.
- Operated buffers and burnishers to clean and polish floors.
- Assisted with special facility events by preparing rooms, installing decorations, and transporting supplies.
- Used hand trucks or manually lifted supplies, equipment and heavy furniture.
Education
No Degree - Associates of Sciences
PCC
Portland, OR08-2026
Vocational - Entry Level Accounting Clerk Specializing in Taxa
CONALEP
Huauchinango, Puebla07-1995
Skills
- Leadership qualities
- Scheduling coordination
- Software knowledge
- Academic advising
- Record management
- Student enrollment
- Teamwork
- Teamwork and collaboration
- Problem-solving
- Problem-solving abilities
- Time management
- Multitasking
- Multitasking Abilities
- Excellent communication
- Organizational skills
- Active listening
- Effective communication
- Adaptability and flexibility
- Planning and coordination
- Relationship building
- Operational efficiency
- Team building
- Public relations
- Self motivation
- Analytical thinking
- Professionalism
- Public speaking
- Interpersonal communication
- Educational leadership
- Time management abilities
- Written communication
- Enrollment management
- Higher education
- Research skills
- Admissions and registrations
- Maintaining documents and records
- Verification and eligibility
- Accreditation processes
- Student registration
- Problem-solving aptitude
Accomplishments
- Achieved files by completing requirements with accuracy and efficiency.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Achieved update by introducing Microsoft 365 for all programs Word, Excel, and PowerPoint for tasks.
Certification
- Certified Global Seal of Biliteracy, Beaverton School District- 2023
- Certified Entry Level Accounting Clerk, Portland Community College- 2012
- Certified [Job Title], [Company Name] - [Timeframe]
Languages
Spanish
Native or Bilingual
English
Full Professional
Timeline
School Registrar
Highland Park Middle School
03.2023 - Current
Secretary's Assistant
Barnes Elementary School
02.2018 - 03.2023
Custodial Lead
Beaverton School District
02.2009 - 02.2018
No Degree - Associates of Sciences
PCC
Vocational - Entry Level Accounting Clerk Specializing in Taxa
CONALEP