Vita Zamedyanskiy
Honolulu,HI
Summary
I am actively seeking freelance contract roles that will allow me to employ my wide range of skills to improve operational efficiency in a law firm. My goal is to provide top-tier legal administrative support and ensure excellent project and case management. My services include drafting legal documents, conducting detailed research, managing case documentation, assisting with billing, preparing for legal proceedings, and aiding in marketing and business development efforts—all designed to enhance the stature of your legal practice.
Overview
14
14
years of professional experience
Work History
Virtual Legal Support Assistant
Gordon Rees Scully Mansukhani
02.2023 - Current
- Draft shells for legal responses, including Answers to Complaints and various Discovery documents such as (Requests/Responses for Production, Admissions, Form and Special Interrogatories) tailored for various GRSM offices
- Manage daily distribution of incoming mail for San Francisco and Oakland, Honolulu offices, ensuring prompt processing and same-day turnaround for high-volume correspondence
- Coordinated the download, storage, and dissemination of court ECF filings, adhering to firm-specific naming conventions
- Maintained accurate and current Client Case Lists to support ongoing legal operations
- Processed a substantial volume of vendor invoices and expense reimbursements utilizing Chrome River software, contributing to efficient financial management
- Undertook special projects as directed, demonstrating flexibility and a commitment to the firm's broader needs.
Legal Practice Assistant
Perkins Coie
07.2022 - 11.2022
- Updated the firm's trademark, copyright, domain, and litigation-related matters within the Document Management System (DMS) by implementing a standardized numbering and naming convention
- This strategic reorganization is designed to streamline operational workflows, enhance systematic integration, and bolster client management initiatives.
Sr. Clerk Typist
Department of Prosecuting Attorney
02.2019 - 06.2022
- Legal Documentation: Responsible for preparation, examination, and processing of legal documents crucial to the prosecution process, including complaints, indictments, and subpoenas
- Case File Management: Expertly locate and extract vital information from case files and legal records, ensuring thoroughness and accuracy for prosecutorial review
- Evidence Organization: Gather and systematically organize evidence and related materials for trial preparation, aiding in the development of compelling cases
- Prosecutorial Assistance: Provide comprehensive support to prosecutors by performing a wide range of clerical duties, including scheduling, document review, and maintaining the calendar of legal proceedings
- Administrative Excellence: Perform additional duties as required, all aimed at enhancing the efficiency and effectiveness of the prosecutor's office.
AmeriCorps Advocate
Legal Aid Society of Hawaii
10.2016 - 08.2018
- Community Engagement: Spearheaded outreach and educational initiatives to inform the community about available legal services
- Client Support: Assisted clients with service applications and provided concise legal guidance to facilitate their legal journeys
- Document Preparation: Prepared and drafted comprehensive documents for family law matters, including divorce, custody, temporary restraining orders, child support, and contributed to guardianship and adoption cases
- Procedural Navigation: Guided pro-se clients through the entire court process, offering step-by-step assistance to ensure understanding and compliance with legal procedures.
Executive Assistant IBEA
01.2013 - 10.2016
- Meeting Coordination: Craft comprehensive agendas and meticulously record minutes to capture the essence of each meeting
- Proposal Management: Collect, review, and clarify proposals submitted to the Executive Board, ensuring all items are ready for discussion and decision-making
- Internal Communications: Oversee internal communications, maintaining a seamless and accurate flow of information across departments
- Document Maintenance and Marketing Support: Keep all essential documents up-to-date while also contributing to marketing efforts, particularly in managing the organization's social media presence
- Project Management and Volunteer Coordination: Take charge of various projects from inception to completion and organize volunteer opportunities, enhancing community engagement and organizational reach.
Legal Administrative Assistant
Peak Reliability
03.2016 - 09.2016
- Administrative Support: Provided comprehensive clerical and administrative support to attorneys, paralegals, and the corporate secretary, ensuring seamless daily operations
- Document Management: Maintained and systematically organized the Legal Department's documents and contracts, enhancing accessibility and efficiency
- Data Management: Designed and managed spreadsheets for tracking legal contracts, contributing to improved contract oversight
- Meeting Preparation: Coordinated the preparation and assembly of documents for Board and Annual meetings, including PowerPoint presentations, reference materials, and member communications
- Logistics Coordination: Arranged and prepared conference rooms for regular meetings involving the Legal and Executive teams, facilitating effective communication and decision-making
- General Clerical Tasks: Handled a variety of tasks such as filing, scanning, uploading mail/files, and other duties as needed, ensuring the smooth functioning of the Legal Department.
Accounts Payable Clerk
Stoel Rives
06.2015 - 07.2015
- Financial Processing: Efficiently processed rush checks in a high-volume environment, ensuring timely payments and financial accuracy
- Invoice Verification: Diligently reviewed invoices for accuracy, confirming all charges and details before proceeding with payments
- Check Management: Managed the printing of accounts payable checks and secured necessary signatures to authorize disbursements
- Disbursement Assistance: Provided support for disbursement requests, addressing urgent and routine financial matters as required
- Data Entry: Entered invoice data into accounting software with precision, contributing to the maintenance of financial records and the integrity of the accounting system.
Legal Assistant
PDX Law Group P.C.
04.2013 - 10.2014
- Client Interaction: Warmly greeted clients and efficiently managed incoming calls, ensuring a welcoming and professional first impression
- Scheduling and Coordination: Scheduled consultations and managed calendars for attorneys and paralegals, optimizing the firm's workflow
- Intake Preparation: Prepared clients for intake meetings, ensuring they were informed and had all necessary documentation ready
- Correspondence Management: Drafted and prepared letters and correspondence for court proceedings, clients, and opposing parties, maintaining clear and effective communication
- Financial Transactions: Handled monetary transactions, including collecting, counting, and disbursing funds, as well as completing banking tasks with accuracy and confidentiality
- Document and File Management: Established and maintained meticulous office files, records, and logs, and ensured secure document uploading as needed
- Administrative Support: Performed a variety of clerical and administrative tasks, including copying, faxing, scanning, and ordering office supplies, contributing to the smooth operation of the office.
File Clerk
Shapiro & Sutherland
09.2010 - 12.2011
- Mail Handling: Managed the distribution of incoming and outgoing mail, ensuring timely delivery and accurate sorting
- Case Management: Efficiently opened and closed cases, labeled and organized documents to maintain an orderly system
- Document Processing: Scanned and photocopied documents, confirmed publications and postponements, upholding the integrity of legal records
- Contract and Invoice Filing: Organized and filed contracts and invoices, ensuring all financial and legal documentation was accurately maintained and easily retrievable.
Office Intern
Miller Nash
04.2010 - 05.2010
- Document Handling: Performed essential filing, copying, and scanning tasks, ensuring all documents were accurately processed and organized
- Case Assistance: Aided in the opening and closing of cases, providing reliable support to streamline case management
- Room Preparation: Prepared conference rooms for meetings, creating a professional and welcoming environment for attorneys and clients
- Professional Shadowing: Shadowed the office manager and receptionist, gaining valuable insights into office operations and client services.
Education
Paralegal Program -
Clark College
01.2016
Skills
- Critical Thinking
- Time Management
- Legal Documents
- Communication
- Legal Software Proficiency
- Scheduling
- Document Review
- Microsoft Office Suite
- Organization
- Calendar Management
- Case Management
- Document drafting
- Document Preparation
- File Organization
- Project Management
Languages
Ukrainian
Professional Working
Russian
Full Professional
Work Preference
Work Type
Contract WorkWork Location
RemoteTimeline
Virtual Legal Support Assistant
Gordon Rees Scully Mansukhani
02.2023 - Current
Legal Practice Assistant
Perkins Coie
07.2022 - 11.2022
Sr. Clerk Typist
Department of Prosecuting Attorney
02.2019 - 06.2022
AmeriCorps Advocate
Legal Aid Society of Hawaii
10.2016 - 08.2018
Legal Administrative Assistant
Peak Reliability
03.2016 - 09.2016
Accounts Payable Clerk
Stoel Rives
06.2015 - 07.2015
Legal Assistant
PDX Law Group P.C.
04.2013 - 10.2014
Executive Assistant IBEA
01.2013 - 10.2016
File Clerk
Shapiro & Sutherland
09.2010 - 12.2011
Office Intern
Miller Nash
04.2010 - 05.2010
Paralegal Program -
Clark College
Similar Profiles
Nicole AmorosoNicole Amoroso
Lead Account Specialist (Paralegal) at Gordon Rees Scully Mansukhani LLPLead Account Specialist (Paralegal) at Gordon Rees Scully Mansukhani LLP
Stephani HagoodStephani Hagood
Document Specialist at Gordon Rees Scully Mansukhani, LLPDocument Specialist at Gordon Rees Scully Mansukhani, LLP
Chelsea Lee-SamChelsea Lee-Sam
Summer Intern Case Assistant at Gordon Rees Scully MansukhaniSummer Intern Case Assistant at Gordon Rees Scully Mansukhani