VIVIAN V. NIEVES

Work History

Major League Baseball

New York, NY

12.2020 - 08.2022

· Develop project plans including dependent tasks, timeline and resource needs, and to define implementation date(s) and phases
· Interface with stakeholders and partners to set delivery expectations and resolve concerns or issues with proposed plans
· Ensure reasonable prioritization of projects and initiatives workflow is in line with the department’s overall strategic and financial objectives
Ensure that project status is proactively communicated to senior management and business stakeholders via regular written project summaries, reporting, and analysis
Plan and execute onsite and offsite meetings for DEI Team
Represent senior management in meetings as necessary and prepare meeting summaries
Prepare materials summarizing relevant information for senior management
Establish and manage external partnerships and consultant relationships for project and program development
Work closely with all Employee Resource Groups to plan and execute events, panels and run of show.
Work with Diverse Business Partners to ensure the department was organized with promotional goods.
Provide support, enhancing career development, and contributing to personal development in the work environment.
Proved successful working within tight deadlines and fast-paced atmosphere.

Major League Baseball

New York, NY

07.2009 - 12.2020

President and CEO of Tickets.com
Experience with heavy calendar management, interaction with both internal and external executives and assistants and coordination of executive meetings
Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Organized and coordinated conferences and monthly meetings.
Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents and collecting information
Maintain customer confidence and protect operations by keeping information confidential
Manage finances and expenses
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Work closely with Finance Department in creating and maintaining an organized spreadsheet for all purchase order’s entered into the JDE system
Organized envelopes, postage and mail correspondence for staff.
Contribute in helping other departments with concur expenses and daily duties around the office.
Prepared presentations, materials and documentation for use executives in meetings and engagements.

REVLON

New York, NY

01.2008 - 03.2008

Managed heavy calendar and daily internal and external meetings
Served as Executive Assistant to SVP, Media & Communications and SVP, Public Relations
Screened calls and emails and responded accordingly to support executive correspondence
Updated spreadsheets and created presentations to support executives and boost team productivity
Booked airfare, hotel and ground transportation to coordinate office travel
Used imagination and creativity to develop new and innovative ways to market and communicate club events and services.

HALLMARK CHANNEL

New York, NY

01.2008 - 07.2008

EVP & SVP, Ad Sales
Managed calendar, travel, expenses, meetings, presentations and all outgoing documents
Prepared and monitored complex legal contracts such as studio and live aired shoots for network
Live answering for all internal and external calls for EVP and SVP
Responsible for running and creating Nielsen Overnight rating reports with daily distribution
Organized and filed all competitive media for use of weekly Sales meetings
Highly involved with Marketing group and special events.

Turner Broadcasting

New York, NY

08.2003 - 04.2008

Worked intensely with Market Research & Promotions teams
Managed heavy calendar, travel, expenses, meetings, presentations and all outgoing documents
Prepared and monitored executive office records, files and logs; interpret and explain complex organizational policies, rules and regulations in response to requests
Created and edited visual presentations in PowerPoint
Acted as liaison with outside vendors and internal departments
Assisted in special projects as needed
Answered and directed incoming calls to appropriate party promptly and efficiently
Provide back up support for other executive assistants
Managed department supplies, gifts, and other routine items
Administered PTO calendar, and prepared expense reports
Helped coordinate both development and execution teams with sponsorships
Acquired, gathered, and managed logistics of materials as needed for advertising, promotions, and product content, etc.