Wendy Gillespie
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Takasago International
08.2024 - Current
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group every 30 days
- Planned all corporate events such as but not limited to company retirement parties, executive dinners, and wellness fairs
- Responsible for all interior design of the building
- Maintained relationship with Takasago vendors and handled all company contracts related to vendor
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Organized and coordinated conferences and monthly meetings.
Executive Assistant to the Chief Financial Officer
Liberator Medical
06.2015 - 02.2023
- Managed complex projects on behalf of the CFO to ensure timely completion and optimum results.
- Acted as a gatekeeper for the CFO''s office by screening incoming correspondence and directing relevant inquiries to appropriate team members.
- Updated and maintained a comprehensive database of contacts relevant to the CFO''s professional network, ensuring easy access to essential information.
- Planned all dinner events, and parties for the accounting departments
- Arranged and organized travel arrangements for the Chief Financial Officer
- Created excel spreadsheets for financial data and sales reports
Education
Acting, Film Production, Script Writing
Burt Reynolds Institute For Film And Theater
West Palm Beach, FL08.2019
Associate of Arts - Business Administration And Management
Indian River State College
Ft. Pierce, FL06.2017
Skills
- Executive support
- Administrative support
- Exceptional organization
- Proficient use of Microsoft Office Suite
- Event Planning
- Critical thinking
- Problem solving
- Time Management/ Meet deadlines
Timeline
Executive Assistant
Takasago International
08.2024 - Current
Executive Assistant to the Chief Financial Officer
Liberator Medical
06.2015 - 02.2023
Associate of Arts - Business Administration And Management
Indian River State College
Acting, Film Production, Script Writing
Burt Reynolds Institute For Film And Theater
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