William Jr. Molina
NYC
Summary
A professional with a 10+ year proven record of combined leadership in Facilities and Operations across nonprofit, corporate, academic, and government organizations. Excelled at overseeing high-performance employees, unionized and non-union. Managing vendors and contractors, and conducting cost analyses to ensure timely budget execution. Overseeing daily inter-department expenses and securing grants for capital improvements. Plan and design new construction and renovations in collaboration with engineers to recommend best practices that address infrastructure challenges. I am dedicated to promoting sustainable practices that align with organizational goals to drive growth and achieve impactful results.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Director of Facility, Plant Operation & Capital Projects
New York Institute for Special Education
01.2023 - Current
- Managing 30+ employees indirectly to meet the needs of the Institute. Develop both long and short-term plans. Supervising all projects undertaken by vendors, contractors, and maintenance personnel. Cost analysis for each project, while maintaining the departmental annual budget, and working with the business office to reconcile expenses. Coordinate with the chief engineer to ensure that the buildings on the campus have all contractual agreements with outside vendors, i.e., Fire Alarm Companies, Elevator contracts, and Gas/Electric Companies.
- Regular inspections of buildings and grounds are performed to identify necessary maintenance and repairs. Engaging management teams and other school staff to gather input on maintenance requirements and potential renovations. Established an ongoing preventative maintenance program, supervising maintenance personnel, conducting performance appraisals, and providing necessary training.
- Collaborate with local and state agencies to ensure compliance with all licensing and inspection requirements for the Institute. Auditing, reviewing, and approving a variety of reports. Updating budget allocations to comply with local, state, and federal regulations. Additionally, researching new products, materials, equipment, and supplies is to recommend purchases that will enhance the services provided at the Institute. Finally, coordinating the setup for various special events on campus is also part of the responsibilities.
- Work with construction managers, architects, and other engineers to develop and implement Capital Improvement projects and other long-term plans; Inspect and oversee painting, carpentry, plumbing, electrical, and snow removal operations and other mechanical maintenance as well as private contractors, custodial or maintenance employees to ensure work complies with contract specifications, and applicable codes and regulations health and safety are met. Performs inspections and tests of safety fire alarms, sprinkler systems, elevator, boiler, eye wash station, and other systems as required to ensure operation and compliance with applicable codes and regulations.
Assistant Vice President, Facilities & Operations
DHS-Service Provider’s- Community Development
01.2018 - 01.2023
- Oversaw the operational performance of all organizational facility infrastructure and provided recommendations to the executive leadership team on the next steps. The goal to ensure the efficient, effective, and financially successful operation of property assets is in line with the organization's objectives. Direct a diverse team in the development and improvement of the building equipment, operations, environmental services, capital improvements, exhibit and audio/visual services, fleet management, and security. In addition to the responsibilities of managing staff, organizational vision, standards, and budgets on all properties owned, leased, or managed by multiple stakeholders.
- Contributed in Real Estate initiatives handled through a collaborative approach on interior design and renovation budgets ranging from $10 million to $15 million. An analysis of an average of 45-60 independent capital improvements annually, submitting an executive-level annual operating expense budget exceeding $25 million. In 2020, Reduced cost to $5 million from the operating expense budget. Led the design and construction of these budgets to include turnkey properties averaging 823,000 square feet. My prior role included overseeing all stages of construction, renovation, implementation of preventative maintenance plans, and meeting timelines on short/long-term projects. Assisted in designing and developing the organization’s mission, vision, and goals as part of an executive team.
Senior Compliance Officer, Facilities & Operations
Columbia University
01.2016 - 01.2018
- Directed the safety compliance programs, delivering training services to unionized staff representing 241 unionized trades and 32BJ contract workers. Conducting research, observations, and analyses of workers’ daily tasks, inspections, and investigations to improve program objectives. Prepared job hazard analyses for all interdepartmental trades’ activities to identify potential regulatory safety hazards and reported on the findings. Implement execution and submit corrective actions as needed. Proactively reviewed Material Safety Data Sheets (MSDS) and provided recommendations to executives and upper management regarding appropriate use of personal protective equipment (PPE). Utilized industrial hygiene equipment to conduct assessments of indoor environmental air quality. Coordinate hazardous waste removal with trade contractors and respond to chemical spills and emergency incidents.
- Led-Instructor OSHA General Industry Programs, Spill Prevention & Countermeasures, New Hire Safety Orientation, Annual Awareness Safety, and Toolbox Talk Training. Oversaw the regulatory development and compliance program by reviewing and maintaining documentation and records related to the University’s Environmental Health and Safety protocols. Coordinated blended learning presentations on Occupational Health and Safety topics for 200 Trade workers. Developed new training programs, procedures, and policies aimed at improving overall safety at Columbia University. Ensured that contractors were properly logging and tagging any defective equipment by OSHA and FDNY standards. Investigate all occupational injuries, illnesses, exposures, and fatalities involving department members, as well as any accidents related to engineering apparatus safety equipment.
Director of Security- Physical Security & Life Safety Systems
Claremont Group Real Estate, LLC
01.2012 - 01.2016
- Managed and implemented strategies to safeguard proprietary information within the organization. Performed collaborative facilities renovation and construction projects. Instituted workplace safety measures assigned executive protection details, and contracted security personnel for special events. Review and maintain electronic and software equipment, ensuring that any recommended updates to the software deployment life cycle (SDLC) are implemented as required. Successfully managed facilities staff belonging to 32BJ union, oversaw contract security budgets, and scheduled staffing using Valiant systems.
- Addressed and resolved FDNY Notices of Violation (NOV’s), reduced overtime, submitted vacation request, and reduced overtime costs through the Valiant scheduling system, ADP, and other financial databases for payroll and work orders to assist with security management. Conduct coaching and disciplinary actions, applying knowledge of personnel recruitment, selection, compensation, benefits, labor relations, contract negotiation, business management, strategic planning, resource allocation, and leadership techniques.
Education
Master of Science - Criminal Justice Administration
Bachelor of Business - Technology Management
Skills
- AI tools are utilized to enhance research and development (R&D), contract negotiation, and administration
- Budget analysis, expenditures, facility inspection, maintenance, code compliance
- Material and technology management upgrades, experience in prioritizing multiple projects
- Employee training and development, along with problem-solving skills
- Vendor contract management, business partnerships, and joint ventures
- Performance metrics and KPI assessments
- Previous law enforcement experience and crisis prevention intervention management
- Space and renovation management
Accomplishments
- Resolved product issue through consumer testing.
- Supervised team of 35 staff members.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Collaborated with team of 12 in the development of Proejcts
Certification
- International Facility Management Association, Sustainability Facility Professional
- World Safety Organization- Registered/Certified Safety Executive (WSO-CSE).
- Certified Investigation-Wicklander-Zulawski-Advance Loss Prevention, Interview, and Interrogation
- Law Enforcement Investigator -SPCC Society for the Protection & Care of Children
- Certified HRA Building Compliance, Maintenance, and Inspection/ Licensed FLSD-F-89 Sprinkler/ Standpipe S-12/ S-13, Lab-C-14, DEP Low/Pressure Boiler P-99 -F-01, F-02, F-04, Liquid Propane G-23, Licensed / Certification OSHA 10 / 30 and Hazwoper 40, RCRA Haz-Waste Management, EPA Universal HVAC, and Air Compress A-35, Asbestos Awareness Certification.
- Instructor First Aid-CPR/AED & New York State Security Guard Act of 1992
- Certified Crisis Prevention Intervention (CPI)
- Certified International Commission & Prevention in Emergency Response / Risk Management (Search & Rescue).
- Certified Crime Prevention Through Environmental Design (CPTED).
- FEMA Emergency Management (IS-100, IS-200, IS-700, IS-800).
Timeline
Director of Facility, Plant Operation & Capital Projects
New York Institute for Special Education
01.2023 - Current
Assistant Vice President, Facilities & Operations
DHS-Service Provider’s- Community Development
01.2018 - 01.2023
Senior Compliance Officer, Facilities & Operations
Columbia University
01.2016 - 01.2018
Director of Security- Physical Security & Life Safety Systems
Claremont Group Real Estate, LLC
01.2012 - 01.2016
Bachelor of Business - Technology Management
Master of Science - Criminal Justice Administration
HONORS/AWARDS
Marquis Who’s Who In America Top Professional Executives – Inducted 2025, National Society of Leadership and Success- Inducted Sigma Alpha Pi
TECHNICAL EXPERIENCES
Brightly Software (CMMS), Google Suites, Smartsheet, Asttiva procurement, MDS property management, Doclink, WinSCP, Maximo Enterprise, CCTV- Avigilon, Genetec, Honeywell, Sentry access control installation, configuration, administering low voltage hardware devices and operating systems, MS Visio architecture design, Oracle I-procurement, WinTeam, LDAP- Peoplesoft, ATS clear one system, DHS CARES, ADP payroll & scheduling, CRM application, NYC Building Compliance Systems (BCS).