Receptionist Assistant
Contact One Realty
Upland, CA
2022 - 2024
- Provided administrative support to enhance office efficiency and organization.
- Managed incoming calls and directed inquiries to appropriate personnel.
- Scheduled appointments and coordinated meetings for staff and clients.
- Maintained accurate records and updated client databases regularly.
- Assisted in preparing documents and materials for property showings.
- Managed multi-line telephone system and greeted claimants during office visits.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Maintained a clean and professional reception area by tidying up space regularly, ensuring an inviting atmosphere for clients and visitors alike.
- Confirmed appointments, communicated with clients, and updated client records.
- Handled sensitive information discreetly while performing administrative duties such as filing paperwork and processing payments.
- Supported administrative staff with daily tasks, resulting in increased productivity and a well-organized work environment.
- Welcomed customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.