Zachary Robinson
Tracy
Summary
Results-driven Administrative Support Specialist with expertise in office management and logistics. Focused on optimizing operational efficiency through effective supplier relationship management and streamlined order processing. Skilled in logistics coordination and inventory management, ensuring timely communication and collaboration within teams.
Overview
14
14
years of professional experience
Work History
Administrative Support Specialist
Pacific Ag Rentals
Stockton
03.2025 - Current
- Maintained accurate records for inventory management and equipment tracking.
- Supported team with administrative tasks to ensure smooth operations.
- Coordinated equipment delivery and pickup schedules to ensure timely availability for operations.
- Managed supplier relationships to ensure timely delivery of materials.
- Coordinated purchase orders and tracked inventory levels efficiently.
- Prepared purchase orders and sent to distributors and suppliers.
- Assisted in resolving discrepancies between invoices and delivery receipts and products received from vendors.
- Worked closely with accounting department to resolve any billing issues with vendors.
- Oversaw parts ordering process, maintaining accurate records and tracking shipments.
- Communicated effectively with service teams to address parts-related inquiries promptly.
Office Manager
Pacific Ag Rentals
Stockton
03.2019 - 03.2025
- Oversaw daily office operations, optimizing workflow processes for enhanced functionality.
- Facilitated communication between departments to support operational needs.
- Trained new staff on office protocols and equipment handling procedures.
- Managed office inventory and placed new supply orders.
- Supervised staff members and delegated tasks.
- Coded and entered daily invoices with in-house accounting software.
- Managed inventory levels to ensure availability of parts for shop use.
- Processed incoming shipments and organized parts in stock efficiently.
- Organized and labeled parts to ensure easy identification and retrieval.
- Created purchase orders for new parts when needed by vendors or suppliers.
- Assisted Technicians with part selection based on their needs.
- Managed vendor relationships by ensuring that orders were filled accurately and on time.
Parts Specialist
Pacific Ag Rentals
Stockton
08.2015 - 03.2019
- Managed inventory levels to ensure availability of parts for customers and shop use.
- Supported technicians in selecting parts that met specific repair requirements.
- Processed incoming shipments and organized parts in the warehouse efficiently.
- Collaborated with suppliers to ensure timely delivery of essential high-demand parts.
- Processed returns, exchanges, and refunds in a timely manner.
- Created purchase orders for new parts when needed by vendors or suppliers.
- Performed regular audits of warehouse shelves to verify proper stocking levels
- Used equipment information to identify correct parts for machine being repaired.
Wash Rack
Pacific Ag Rentals
Stockton
02.2015 - 08.2015
- Cleaned equipment to company standards.
- Ensured work area was kept clean and safe.
- Moved equipment safely to area directed by supervisor.
- Worked with team members to accomplish larger jobs in timely manner.
Flooring Apprentice
Spencers floor covering
07.2013 - 07.2014
- Installed various types of flooring materials, ensuring quality and adherence to specifications.
- Assisted in measuring and cutting flooring to exact specifications for accurate installation.
- Operated tools such as saws and floor nailers safely and efficiently.
- Prepared job sites by efficiently removing old flooring and thoroughly cleaning surfaces for new installations.
- Followed safety protocols to maintain a secure work environment.
- Cleaned up debris from installation sites.
Cashier
7-eleven
Tracy
11.2011 - 07.2014
- Processed customer transactions accurately, ensuring smooth checkout experience.
- Maintained cleanliness and organization of store environment, enhancing customer satisfaction.
- Stocked shelves efficiently, optimizing product availability for customers.
Education
High School Diploma -
King City High School
King City, CA06-2011
Skills
- Office administration
- Order processing
- Purchase order creation
- Inventory management
- Supplier communication
- Equipment logistics
- Customer relationship management
- Expense reporting
- Staff training
- Problem solving
- Team collaboration
Timeline
Administrative Support Specialist
Pacific Ag Rentals
03.2025 - Current
Office Manager
Pacific Ag Rentals
03.2019 - 03.2025
Parts Specialist
Pacific Ag Rentals
08.2015 - 03.2019
Wash Rack
Pacific Ag Rentals
02.2015 - 08.2015
Flooring Apprentice
Spencers floor covering
07.2013 - 07.2014
Cashier
7-eleven
11.2011 - 07.2014
High School Diploma -
King City High School