DIANA WALK
Riverton,UT
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Highly organized Executive assistant experienced in supplying thorough, organized administrative support to executive teams. Proactive collaborator for events, shareholder activities and travel arrangements. Excellent record for managing administrations with desired results. Organized and efficient Executive Assistant top-tier executives in finance, sales, marketing and quality. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities, with supporting 5 CEO's over career.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
GE Healthcare
SLC, United States
05.2006 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and updated schedules for executives.
- Used software to coordinate meetings, appointments and tasks senior executives.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Scheduled appointments and handled calenders for senior leadership.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Transcribed phone messages and relayed to appropriate personnel.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Trained junior office staff in correct procedures and reporting requirements.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Education
High School Diploma -
Granger High School
West Valley City, UT05.1986
Skills
- Mail Sorting and Distribution
- Recordkeeping and Documentation
- Travel Arrangement Coordination
- Administrative Oversight
- Catering Coordination
- Meeting Agenda Preparation
- Administrative Support
- Executive Schedule Management
- Visitor Greeting
- Calendar and Scheduling Software
- Meeting Scheduling
- Team Coordination
- Time Management
- Work Coordination
- Honest and Ethical
- Microsoft Office
- Administrative Policies
- Goal Minded
- Materials Organization
- Detail-Oriented
- Reliable and Responsible
- Critical Thinking
- Supply Ordering
- Correspondence and Memos
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 860+ employees.
- Achieved President's Award through effectively helping with several office remodels.
- Created detailed expense reports in excess of $10,000 including currency exchanges.
- Collaborated with HR team in the development of Operation Chimney Drop, for The Boys & Girls Club.
- Achieved yearly Community Service Projects through effectively partnering with United Way.
Certification
- CAP - Certified Administrative Professional
- Official Public Notary officer
- QMS Training (quality management systems)
- Policy Deployment Method using Hoshin Kanri
- Defensive Driving Certificate
Timeline
Executive Administrative Assistant
GE Healthcare
05.2006 - Current
High School Diploma -
Granger High School