Hi, I’m
Johanna Paraskeva
Sparta,NJ
Summary
Forward-thinking Executive Assistant capable of assisting company leaders with key functions. Capable of managing busy schedules, organizing projects, and providing stellar administrative support to C-Level Executives and their team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
17
years of professional experience
Work History
VindiciaSan Francisco, CA
Executive Administrative Assistant
03.2019 - 01.2023
Job overview
- Successfully provided administrative support to the CEO, CFO, and VP of Sales while ensuring meeting efficiency, effective documentation organization, event planning and served as a trusted administrator for handling highly sensitive and confidential matters.
- Provided chief of staff duties in supporting meeting objectives and agenda and ensuring timely leader input into strategic project updates while advancing the culture with team building activities, collaboration, and communication support.
- Built strong working relationships with team members in different time zones by arranging one-on-one meetings at convenient times for both parties.
- Streamlined communication between executives and team members by managing calendars, preparing meeting agendas and materials, and maintaining vacation schedules and distribution lists.
- Ensured accuracy of travel expense reporting and submitted reports in a timely fashion, saving the company time and resources.
- Assisted in creating team-building experiences and events that promoted a positive team culture and collaboration, resulting in increased employee satisfaction and productivity.
- Supporting executive onboarding ensuring alignment to company values, key operations & strategic initiatives.
- Event and travel planning including coordinated domestic and global travel arrangements and supported even planning.
AmdocsJersey City, NJ
Executive Administrative Assistant
10.2005 - 03.2019
Job overview
- Provided administrative support to two Division Presidents and the VP of Sales while managing office inventory activities and serving as the first point of contact for clients and visitors.
- Managed executives' calendars, prepared meeting agendas and materials, and facilitated travel arrangements.
- Administrative support mitigating travel disruption and ensuring effective travel logistics during a Hurricane including research and securing flight and private transportation for an executives safe and timely return.
- Planned a team event with a limited budget, carefully researching and selecting a venue, coordinating F&B, hotel accommodations, dinner reservations, and car services, all while staying within the allocated budget.
- Trained a new administrative assistant on company and regulatory compliance requirements, ensuring prompt conformance and seamless integration into the team.
- Facilitated successful board meeting agendas by preparing and distributing support materials in advance and obtaining signatures for financial documents and internal and external invoices, ensuring seamless and efficient board meetings.
Education
Plaza School of TechnologyParamus, NJ
from Medical Technology/Administrative Assistant
St. Peter's University Jersey City, NJ
from Biology
Skills
- Technologically Savvy
- Visitor Greeting
- Supply Ordering
- Administrative Support
- Customer Service
- Critical Thinking
- Meeting Agenda Preparation
- Travel Arrangement Coordination
- Mail Sorting and Distribution
- Calendar and Scheduling Software
- Executive Schedule Management
- Catering Coordination
- Event Coordination
- Analytical Thinking
- Goal Minded
- Time Management
- Honest and Dependable
- Honest and Ethical
- Microsoft Office
- Team Leadership
- Problem-Solving
- Work Prioritization
- File Maintenance
- Decision Making
- Detail-Oriented
- Meeting Scheduling
- Reliable and Responsible
- Customer Relationship Management
Timeline
Executive Administrative Assistant
Vindicia
03.2019 - 01.2023
Executive Administrative Assistant
Amdocs
10.2005 - 03.2019
Plaza School of Technology
from Medical Technology/Administrative Assistant
St. Peter's University
from Biology
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