Abigail Odalis Rayas
Los Angeles,CA
Summary
Administrative and operations professional with experience supporting office operations, financial processing, and client coordination in fast-paced professional environments. Skilled in managing accounts payable processes, coordinating settlement documentation, maintaining operational workflows, and supporting executive leadership. Proficient in Microsoft Office, Google Workspace, Filevine, and Salesforce. Currently pursuing a degree in Business Administration and interested in developing a career in business operations and organizational management.
Overview
6
6
years of professional experience
Work History
Legal Operations & Administrative Coordinator
Bibiyan Law Group, P.C.
Westwood, CA
01.2023 - Current
- Draft client correspondence including settlement letters, referral communications, and other case-related documentation
- Serve as a point of contact for clients regarding settlement status, documentation, and incoming settlement checks
- Communicate settlement timelines and assist clients with questions related to the settlement disbursement process
- Coordinate with clients to obtain required documentation and signatures for settlement agreements
- Review invoices and assist with processing payments for case-related expenses including court fees, expert invoices, and vendor services
- Track and enter case-related expenses and financial records into the firm’s case management system
- Maintain records of incoming and outgoing payments related to settlements, referral fees, and case expenses
- Maintain the firm’s master calendar and coordinate meetings, appointments, and internal schedules
- Supervise and support virtual assistants and reception staff to ensure office workflow runs smoothly
- Facilitate onboarding logistics including workspace setup, computer preparation, and new hire documentation
- Manage office operations including visitor reception, mail processing, and office supply coordination
- Provide administrative and operational support to attorneys, the Office Manager, and executive leadership
Administrative Assistant
CGI+ Real Estate Investment Strategies
Century City, CA
11.2019 - 01.2023
- Managed office scheduling and coordinated conference room calendars for internal meetings and client appointments
- Processed accounts payable invoices and entered financial data into the company’s accounting systems
- Assisted with monthly billing processes and financial reconciliation tasks
- Coordinated office supply inventory and vendor ordering
- Maintained organized filing systems and document management processes
- Assisted with accounts receivable, payable tracking, and financial record organization
- Supported management with administrative projects and operational tasks
Education
Business Administration
Los Angeles Valley College
03-2026
Beauty Certificate - undefined
Ruby Make-Up Academy
01-2018
High School Diploma - undefined
Robert H. Lewis High School
01-2016
Skills
- Office Operations
- Administrative Coordination
- Settlement Coordination
- Accounts Payable Processing
- Vendor Management
- Calendar & Schedule Management
- Financial Record Tracking
- Client Communication
- Team Coordination
- Bilingual: English & Spanish
- Microsoft Office (Excel, Word, Outlook)
- Google Workspace
- Filevine
- Salesforce
- DocuSign
- Adobe Acrobat
- Zoom
- Dropbox
- Data entry
- File organization
- Office administration
Languages
Spanish
Professional Working
Timeline
Legal Operations & Administrative Coordinator
Bibiyan Law Group, P.C.
01.2023 - Current
Administrative Assistant
CGI+ Real Estate Investment Strategies
11.2019 - 01.2023
Beauty Certificate - undefined
Ruby Make-Up Academy
High School Diploma - undefined
Robert H. Lewis High School
Business Administration
Los Angeles Valley College