Adlin Acevedo
Rutherford,NJ
Summary
Executive Assistant with 10 plus years of experience supporting CEOs, Vice Presidents and Directors. Dedicated, Discreet and Focused. Implement new administrative organizational structures and condense heavy and complex calendar in order to create better time management, as well as creating a work frame for executives to solely focus and succeed on their projects.
Overview
12
12
years of professional experience
Work History
Executive Assistant to the Vice President
Tory Burch
10.2023 - Current
- Maintain Calendar for the SVP, Americas Wholesale & Global Licensing and direct reports. Prioritizing appointments and proactively resolving scheduling conflicts throughout the day to ensure attendance and punctuality at meetings.
- Making travel arrangements including booking flights, hotel accommodations, car services, and manage travel agenda for the SVP, Americas Wholesale & Global Licensing.
- Responded to phone, email and in-person inquiries- providing general information and directing inquiries to correct source or point of contact.
- Managed all necessary arrangements for internal and external meeting planning including sending invitations, booking rooms and preparing meeting materials.
- Organized special events as required including team off-sites and larger cross-functional team meetings.
- Worked closely with other assistants to schedule inter-department meetings with executives.
- Work on special projects including presentation creation using Excel and/or PowerPoint and finalization of presentations and other documents.
Executive Assistant to Creative Director & Partner
StreetTrend LLC Footwear Company
05.2021 - 09.2022
- Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.
- Responsible for all email correspondence for all Brands and vendor requests (Ralph Lauren, P448, Skims, Good American, Lafayette 148, Frame, and Reformation)
- Edited and translated documents, Contract reports and agreements in two languages.
- Managed all Travel arrangements, hotel accommodations, and ground travel
- Coordinated Events in Showroom for Clients
- Handle timely submission & tracking of expenses on corporate credit cards with Accounts Payable; ensuring timely approval
- Manage digital photo database and files with drop box software and Created Power Point Presentations for clients and meetings
- Managed all office duties, Showroom organization, and Inventory organization.
- Recruited models as needed for design needs assisted with brand fittings
- Executed diagnostics, troubleshooting and evaluations on computers and printers as needed
- Coordinated domestic and international shipments of samples for all brands.
- Created digital catalog of Creative Directors designs for new clients
EXECUTIVE ASSISTANT TO CEO
GSR, Inc ( BloombergLP Vendor )
01.2012 - 03.2020
- Drafting Contracts and Documents
- Manage and prioritize CEO’s daily Schedule
- Researching and Analyzing information for CEO and team of Executives
- Serve as office manager; Supervise receptionist, order and maintain office supplies and inventory.
- Managing Office lease and payments
- Coordinate domestic and international travel arrangements for CEO and Executives
- Conducted research for CEO and team of Executives.
- Greeting and Training New Hires
- Agendas, recaps + action plans for weekly team meetings.
- Managing email for CEO and timely correspondence
Education
AA - Business Communications
Bergen Community College
Paramus, NJ06.2012
AA - Fashion Merchandising
Berkeley College
New York, NY06.2010
Skills
- Organizational skills, attention to detail
- Maintain fast-paced environment
- Special Events
- Microsoft Excel, Outlook
- Social Media Expertise
- Creative Direction
- Google Workspace
- Dropbox File Share
Timeline
Executive Assistant to the Vice President
Tory Burch
10.2023 - Current
Executive Assistant to Creative Director & Partner
StreetTrend LLC Footwear Company
05.2021 - 09.2022
EXECUTIVE ASSISTANT TO CEO
GSR, Inc ( BloombergLP Vendor )
01.2012 - 03.2020
AA - Business Communications
Bergen Community College
AA - Fashion Merchandising
Berkeley College