Juli Baer
Tega Cay,SC
Summary
Accomplished Executive Assistant with a proven track record at Essity, adept in office administration and interpersonal communication. Streamlined VP's office operations, enhancing decision-making efficiency. Excelled in all areas of expense reporting, calendar management and travel administration. Embodies meticulous attention to detail and exceptional organizational skills, significantly contributing to organizational success.
Overview
29
29
years of professional experience
Work History
Executive Assistant to the Vice President
Essity
09.2021 - 04.2024
- Demonstrated adaptability by seamlessly adjusting to shifting priorities while maintaining focus on long-term goals set forth by the Vice President.
- Reduced meeting preparation time by creating agendas, gathering relevant materials, and setting up conference rooms.
- Ensured seamless integration of new team members with comprehensive onboarding materials and ongoing support throughout their initial transition period.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
Finance Administrator
BSN Medical Inc., Essity
10.2004 - 09.2021
- Reconciled accounts and investigated variances.
- Ensured timely payment of vendor invoices, maintaining strong relationships with suppliers and partners.
- Supported month-end close processes, ensuring accurate and timely submission of financial statements to stakeholders.
- Mentored a team of junior finance professionals, fostering a supportive environment that encouraged professional growth and development.
- Enhanced financial reporting accuracy by streamlining data collection and analysis processes.
- Conducted thorough audits of accounting records, identifying areas for improvement and recommending corrective actions.
Staff Accountant
RailAmerica, Inc.
03.1995 - 09.2005
- Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
- Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
- Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
- Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
- Coordinated with Human Resources department on payroll-related matters ensuring accurate compensation calculations for all employees.
- Tracked funds, prepared deposits and reconciled accounts.
- Maintained integrity of general ledger and chart of accounts.
- Used accounting software to issue tax returns and prepare consolidated reports.
- Reviewed legal documents such as leases, purchase agreements, and loan agreements to ensure compliance with company policies and industry regulations.
- Reduced risks associated with lending decisions by conducting comprehensive credit analysis on prospective borrowers.
- Responsible for vendors of leased properties.
- Collection of tenant occupied maintenance fees and property management fees of leased RR's.
Education
Associate of Science - Business Administration And Management
Davenport University
Grand Rapids, MI05.1991
Skills
- Attention to Detail
- Multitasking Abilities
- Critical Thinking
- Executive Schedule Management
- Travel administration
- Administrative Support
- Expense Reporting
- Meeting planning
Timeline
Executive Assistant to the Vice President
Essity
09.2021 - 04.2024
Finance Administrator
BSN Medical Inc., Essity
10.2004 - 09.2021
Staff Accountant
RailAmerica, Inc.
03.1995 - 09.2005
Associate of Science - Business Administration And Management
Davenport University