Alicia Maisonet
Executive Assistant
Atlanta,GA
Summary
Driven and resourceful Executive Assistant with 10+ years of experience assisting high-achieving executives with their work. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
9
9
years of professional experience
1
1
year of post-secondary education
Work History
Executive Assistant
Amazon
Remote, GA
2021.11 - Current
- Management of complex calendar and scheduling to support teams in multiple locations
- Manage domestic and international travel
- Manage expense report coordination and submission
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
- Track and help drive completion of key deliverables and follow up on outstanding items
- Act as liaison for direct reports
- Management of team space, including moves and reconfigurations
- Document writing, editing, and readiness
- Plan morale and team building traditions and activities to engender strong organizational and team culture.
- Create various Excel documents to assist with pulling metrics data and presenting information to stakeholders for concise explanations of best placement for needed resources
- Produce monthly reports using advanced Excel spreadsheet functions
Program Assistant/Executive Assistant
Memorial Sloan Kettering Cancer Center
New York, NY
2014.03 - 2021.10
- Managed over 100 internal/external contacts for Director and keep track of periodic communication needed for priority contacts
- Produced accurate office files, update spreadsheets and draft monthly presentations to support Director and boost team efficiency
- Managed administrative functions, including complex calendar management with focus on proper allocation of Director availability
- Handled all domestic and international travel reservations, reducing department’s travel expenses by 15%
- Managed recruitment process, orientation, on-boarding, appointments, and training of new employees
- Maintained website event details in coordination with Marketing Manager, ensuring sponsors are recognized
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported planning and coordination of HOPPs summer student program and associated activities
- Enforced compliance with regulatory standards to safeguard company assets
- Drafted agendas, recorded minutes and generated documents to facilitate meetings
- Assisted in preparation and submission of grant applications
Executive Assistant
Hospital For Special Surgery, Main Campus
New York, New York
2006 - 2014
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Used advanced software to prepare documents, reports, and presentations.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Facilitated training and onboarding for incoming office staff.
- Developed and maintained automated alert systems for important deadlines.
- Handled confidential and sensitive information with discretion and tact.
- Coordinated events and worked on ad hoc projects.
- Updated and maintained confidential databases and records.
Education
Google Project Management Professional Certificate -
Coursera
2021.01 - 2021.08
Skills
SlackAsanaConcurProcess ImprovementZoomEvent PlanningRisk AssessmentEditing & ProofreadingOnboarding
Advanced MS Office Suite
Schedule & calendar planning
Project Management
Business writing
Data validation
Data formatting
Data analysis
Advanced MS Office Suite
Project planning
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Executive Assistant
Amazon
2021.11 - Current
Google Project Management Professional Certificate -
Coursera
2021.01 - 2021.08
Program Assistant/Executive Assistant
Memorial Sloan Kettering Cancer Center
2014.03 - 2021.10
Executive Assistant
Hospital For Special Surgery, Main Campus
2006 - 2014