Alicia Maisonet
Executive Assistant
Atlanta,GA
Summary
Driven and resourceful Executive Assistant with 10+ years of experience assisting high-achieving executives with their work. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
9
9
years of professional experience
1
1
year of post-secondary education
Work History
Executive Assistant
Amazon
Remote, GA
11.2021 - Current
- Management of complex calendar and scheduling to support teams in multiple locations
- Manage domestic and international travel
- Manage expense report coordination and submission
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
- Track and help drive completion of key deliverables and follow up on outstanding items
- Act as liaison for direct reports
- Management of team space, including moves and reconfigurations
- Document writing, editing, and readiness
- Plan morale and team building traditions and activities to engender strong organizational and team culture.
- Create various Excel documents to assist with pulling metrics data and presenting information to stakeholders for concise explanations of best placement for needed resources
- Produce monthly reports using advanced Excel spreadsheet functions
Program Assistant/Executive Assistant
Memorial Sloan Kettering Cancer Center
New York, NY
03.2014 - 10.2021
- Managed over 100 internal/external contacts for Director and keep track of periodic communication needed for priority contacts
- Produced accurate office files, update spreadsheets and draft monthly presentations to support Director and boost team efficiency
- Managed administrative functions, including complex calendar management with focus on proper allocation of Director availability
- Handled all domestic and international travel reservations, reducing department’s travel expenses by 15%
- Managed recruitment process, orientation, on-boarding, appointments, and training of new employees
- Maintained website event details in coordination with Marketing Manager, ensuring sponsors are recognized
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported planning and coordination of HOPPs summer student program and associated activities
- Enforced compliance with regulatory standards to safeguard company assets
- Drafted agendas, recorded minutes and generated documents to facilitate meetings
- Assisted in preparation and submission of grant applications
Executive Assistant
Hospital For Special Surgery, Main Campus
New York, New York
2006 - 2014
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Used advanced software to prepare documents, reports, and presentations.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Facilitated training and onboarding for incoming office staff.
- Developed and maintained automated alert systems for important deadlines.
- Handled confidential and sensitive information with discretion and tact.
- Coordinated events and worked on ad hoc projects.
- Updated and maintained confidential databases and records.
Education
Google Project Management Professional Certificate -
Coursera
01.2021 - 08.2021
Skills
Slackundefined
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant
Amazon
11.2021 - Current
Google Project Management Professional Certificate -
Coursera
01.2021 - 08.2021
Program Assistant/Executive Assistant
Memorial Sloan Kettering Cancer Center
03.2014 - 10.2021
Executive Assistant
Hospital For Special Surgery, Main Campus
2006 - 2014
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