Ana Celina Hurtado
Palo Alto,CA
Overview
11
11
years of professional experience
Work History
Administrative Assistant I
Stanford Health Care
Stanford, CA
11.2019 - Current
- Provides comprehensive calendar management support to Department manager ensuring efficient scheduling of appointments and meetings
- Assists with employee onboarding by ensuring submitting badge access requests, access requests, computer/hardware requests ensuring smooth transition into the department
- Communicates with vendors via email, phone and in person to obtain quotes, track shipments and address issues, maintaining strong vendor relationships
- Manages office supply and equipment orders for department via Purchase Requisitions using Workday system
- Acts as the department STAR by submitting and following up on IT and Facilities tickets, ensuring timely solution of issues
- Addresses Faculty and Fellow/Resident inquiries and concerns in a timely manner, escalating issues to appropriate departments or vendors
- Coordinates Faculty office renovations and office moves, liaising with vendors, Facilities, and IT departments to ensure seamless transitions
- Processed patient record and material requests from external legal entities while ensuring compliance with HIPAA regulations
- Trained Administrative Assistant on handling of legal requests to provide back-up coverage
Legal Administrative Assistant
Community Legal Centers
Redwood City, CA
07.2018 - 10.2019
- Screened phone calls and managed attorney schedules by scheduling meetings, appointments and consultations.
- Performed various clerical duties, including filing, scanning and faxing, maintaining organized accessible case files
- Communicated effectively with clients in both English/Spanish
- Provided support during client meetings with attorney by taking detailed notes while maintaining confidentiality
- Updated client database with relevant documents, court dates, and case notes, ensuring accurate and up-to-date information for case management
- Drafted forms, letters, and preparation packets for client cases, ensuring timely submission of work permits, UVisa, asylum applications, and I-485.
Barista
Target
Redwood City, CA
07.2015 - 12.2017
- Prepared coffee, espresso, and tea beverages to order, ensuring high quality standards and customer satisfaction.
- Interacted with customers at register, providing friendly service and making drinks while informing them of daily promotions
- Maintained a clean work area by completing daily cleaning tasks, contributing to a safe and clean environment
- Assisted with store inventory management and restocking of display cabinets, ensuring products were well-presented and readily available to customers.
- (Seasonal)
Education
BA - Political Science
University of California Riverside
Riverside, CA06-2018
Skills
- Workday
- Microsoft Office
- Epic
- Powerpath
- Adobe Sign
- Purchase requisitions
- Calendar management
- Box
Languages
- Spanish, native
- English, fluent
Timeline
Administrative Assistant I
Stanford Health Care
11.2019 - Current
Legal Administrative Assistant
Community Legal Centers
07.2018 - 10.2019
Barista
Target
07.2015 - 12.2017
BA - Political Science
University of California Riverside