Ana Montemorano

Los Angeles,USA

Summary

Dynamic and results-oriented professional with over 12 years of comprehensive experience across all Human Resources functions. Resourceful and dedicated team player, consistently excelling in multitasking while maintaining meticulous attention to detail. Proven expertise in time management, development, and administration within the Human Resources and Payroll sectors, with a strong track record of meeting deadlines and leveraging analytical and problem-solving skills to drive corporate success. Proficient in payroll and HR systems, recruitment, unemployment, workers’ compensation, OSHA safety logs, employee compensation, benefits administration, and training programs, complemented by excellent written and verbal communication skills.

Overview

years of professional experience

Work History

Director of Human Resources and Payroll

Woodcraft Rangers

Los Angeles, CA

01.2004 - 01.2018

Successfully established the first, Human Resources and Payroll Department for the agency in 2004, as well as setting basic standards and procedures and trained staff to follow these.
Lead and direct HR/Payroll Assistant, IT specialist and over 65 site coordinators and their managers by providing training, management of key issues and problem solutions. Assign and monitor task, assess annual performance evaluations, recommend merit increases and effectively coach and council employees. Maintain new hire, terminated and volunteer records and conduct all type of separations including exit interviews.
Maintain new employee policies and procedures for field sites and corporate office, as well as Employee Handbook, Benefit Summary Handbook and Standing Operational Procedures.
Facilitate recruitment for hiring; new hire orientation and training. Utilized company resources to maximize job hunt process and coordinate with outsourced agencies and services. Collaborated with various agencies and services for recruiting of staff which include, job fairs, collaboration with various University school districts, and employment solutions.
Directly responsible for all field location legal issues, firings, lawsuits, policy development, safety, workers compensation, general liability insurance, employee benefits insurance, COBRA reporting and guidelines.
Introduce and supervise employee development programs for all 65 locations, such as OSHA training, workers comp (MPN network), First Aid/CPR, Risk management training according to District requirements and payroll maintenance training.
Ensure compliance of all sites for environmental health and safety policies, procedures and programs are in compliance with federal, state and local school districts.
Review workers compensation claims to ensure claim is handled accordingly.
Ensure projects are completed on schedule, within budget and meet technical requirements of the assignment.
Provide technical and analytical guidance to IT specialist and outsourcing company.
Manage reporting related to Human Capital Data for Company-Wide surveys, interfaces and report requests, such as EEO and EDD monthly reporting.
Participate in monthly meetings with accounting and management team to review department budgets and the accuracy of payroll allocations.
Directly reports to CEO and as well as cross-functional team of directors who develop and implement organization wide policies and procedures.
Manage company’s 403B retirement plan and works with third party administrator to ensure annual filings and proper allocation of funds and equal opportunity for all levels of employee based on annual vesting.
Manage internal annual audits as well as workers compensation, retirement, district and State audits.
Key Achievements
Instrumental in the company’s rapid growth from $3M to $11M within in a period of 12 months, while successfully recruiting to meet the programming needs in a short period of time.
Created and implemented communication systems that reduced unemployment claims from 7.95% to 3.95%.
Decreased annual workers’ compensation Experience Modification (Exmod) from 140 to 98, generating an annual $25,000 savings for the agency.
Negotiated with new insurance broker to lower cost to Employee Health and Welfare benefits.
Established procedures to ensure compliance for Federal, State and local grants and contracts.
Updated Employee Handbook to reflect changes over 6 years of growth.

Human Resources and Payroll Manager

Pilgrim School

Los Angeles, CA

01.2003 - 01.2004

Developed and implemented initial Human Resources and operations policies and procedures that apply to both, faculty and administrative staff.
Worked with Head Master to ensure proper hiring of faculty as well as updating annual contracts for returning faculty.
Established and directed, annual benefit open enrollment meeting for all staff.
Formulated and managed hiring, training, compensation, benefits and programs as well as immigration, and visa process.
Secured unemployment and disability benefits for the organization through EDD.
Processed an average annual payroll of over $3.1 million dollars, and successfully converted from ADP to Intuit Payroll Services.
Improved employee files management system and standardized vacation and leave policies.
Updated Employee Handbook to compliance standards.
Key Achievements
Established the first Human Resources Department for the school church and camp.
Managed fast turnaround in school’s financial health, by analyzing payroll semimonthly.
Under prior CFO, the financial condition had deteriorated so badly that morale was at an all-time low. Worked with new CFO to improve employee morale and increase teacher retention.
Implemented policies and procedures for recruiting of qualified teachers and administrators to meet state educational requirements.
Co-design and implemented a comprehensive benefit package that provides high quality coverage while saving $7500 dollars per year.
Completed seven “high liability” involuntary terminations while avoiding lawsuits.

Human Resources Generalist/Payroll Coordinator

CITI Bank (formerly California Commerce Bank)

Century City, CA

01.2001 - 01.2003

Reconciled weekly timesheets for non-exempt employees and processed Semi-monthly payroll for over 200 employees.
Process payroll and GL reconciliation, balancing GL accounts and entries. Responsible for submitting retirements contributions via wire transfer on a semimonthly basis.
Assisted the SVP and VP of the Human Resources Department with the administration of performance reviews, maintenance of employee records, Cobra notices, EDD claims, employee transportation, vacation and sick reports and the generation of end-of-month reports.
Provided information to employees regarding medical benefits, retirement benefits and salary adjustments. In addition, assisted in the process of new hire orientation, benefit open enrollment meetings and exit interviews.
Managed quarterly reports and state surveys. Organized incentive program for employee recognition and annual picnic and holiday party events.

Education

High School Diploma -

Venice High School

Venice, CA

06-1996

Skills

Experience with vendor interface files, web-based HR/Payroll systems such as Handlink, Prestige, Intuit, ADP, Millennium SBS and NovaTime: Windows, Excel, Word, PowerPoint, Adobe 60 WPM; 10 key by touch
Functional knowledge of HR (compensation, benefits, learning/development, and payroll processes)
Benefits administration

Human resources administration
HR analytics
Compliance management

Languages

Spanish

Native or Bilingual

Timeline