Antoinette G. Marney
San Diego,CA
Summary
Experienced Administrative Support Professional with a proven track record in high-paced military and educational environments. Demonstrates a strong ability to manage complex documentation, streamline office operations, and enhance communication processes. Skilled in organizing schedules, supporting executive tasks, and maintaining compliance with strict standards. Known for a meticulous approach to project management and a commitment to excellence.
Overview
7
7
years of professional experience
Work History
Administrative Support / C.O. Secretary
Tatitlek Corporation
SAN DIEGO, CA
03.2023 - Current
- Prepared a variety of documents including official correspondence, letters, endorsements, memorandums, messages, and form letters.
- Drafted and finalized instructions, notices, transmittals, special directives, technical reports, and training deficiency reports.
- Compiled and edited Plan of the Day/Week, officer and enlisted evaluations, and military and civilian awards.
- Prepared documents in accordance with the Naval Correspondence Manual, ensuring accuracy and compliance.
- Formatted, edited, retrieved, copied, and transmitted text, data, and graphics efficiently.
- Ensured all documents adhered to the Naval Correspondence Manual standards, maintaining high-quality outputs.
- Maintained logs of incoming and outgoing naval correspondence, ensuring accurate record-keeping.
- Scheduled meeting rooms efficiently, optimizing space utilization and time management.
- Shredded documents and Naval Messages to ensure confidentiality and compliance with security protocols.
- Managed leadership schedules and calendars, coordinating conferences and meetings.
- Organized and arranged conferences and meetings by monitoring leadership schedules and calendars.
- Scheduled and coordinated meetings and conferences, ensuring all necessary background materials were assembled.
- Reviewed and proofread correspondence and documents for grammar and spelling accuracy.
- Ensured accurate tracking of training completion via Fleet Training Management and Planning System (FLTMPS).
- Managed the creation, routing, tracking, and follow-up of routine message traffic.
- Ensured accurate and timely processing by monitoring the Navy Standard Integrated Personnel System (NSIPS) e-leave.
- Performed CPPA and CLAM duties, enhancing administrative efficiency and personnel management.
- Administered Master Military Pay Account (MMPA) to supply comprehensive payroll ledger details and respond to member account inquiries.
- Employed advanced features of Microsoft Office Suite, including TEAMS, to support executive administrative tasks.
- Collected information and responded to routine inquiries, ensuring timely and accurate communication.
- Utilized a wide range of procedures to select appropriate methods and made adaptations from substantive guides and manuals.
Administrative Support Assistant
Naval Air Terminal Norfolk
Norfolk, VA
11.2021 - 10.2022
- Generated and provided administrative reports, documentation, and updates to management and staff.
- Maintained and organized business files, adhering to established administrative policies and procedures.
- Developed a comprehensive database to record and manage levels of military periodic fitness reports and evaluation cycles.
- Processed requests from Department of the Navy (DON) Limited Duty (LIMDU) personnel and allocated them to various Air Terminal Departments.
- Facilitated military personnel with comprehensive in-processing and out-processing documentation.
- Managed the scheduling and submission process for LIMDU personnel re-evaluations, ensuring all tasks were completed on time.
- Guided military personnel through their options for reenlistment, separation, or transfer upon finishing limited duty.
- Processed and typed enlisted evaluations for submission to the chain of command, ensuring timely approval and forwarding to the Navy Personnel Command (NPC).
- Managed administrative support functions, including serving as Administrator for the Standard Labor Data Collection and Distribution Application (SLDCADA).
- Coordinated the Navy Family Accountability Assessment System (NFASS) to ensure all civilian and military members' emergency contact information remained current.
- Managed the Government Travel Card (GTC) Program, ensuring compliance with training directives for all cardholders.
- Coordinated travel arrangements through the Defense Travel System (DTS) for employees attending training, including preparation of TDY orders.
- Maintained TDY travel log numbers for both long-distance and local travel to support qualification requirements.
- Coordinated travel arrangements for civilian and military employees, ensuring accuracy and compliance with entitlements.
- Verified travel claims to ensure members received all entitled payments.
- Managed travel logistics for employees, confirming all travel claims for accurate reimbursement.
- Verified legal entitlements for travel and coordinated schedules, reservations, and tickets with carriers.
- Arranged hotel accommodations and rental cars, ensuring compliance with current directives.
- Submitted travel claims accurately in accordance with current directives.
- Ensured timely payment of CBP invoices by meticulously verifying and completing all required documentation.
- Maintained a detailed log of Customs and Border Protection (CBP) invoices/bills for overseas flights, preventing duplicate billing.
- Verified and completed all necessary paperwork for official passports and charges, ensuring accuracy and compliance.
- Served as Command Pay and Personnel Administrator (CPPA) and Education Services Officer (ESO), ensuring accurate pay and personnel entitlements for military members.
- Evaluated electronic service records to identify advancement qualifications, service time, and necessary examination criteria.
- Prepared and forwarded recommendation lists for advancement exams of qualified military members via the chain of command.
- Facilitated communication with NPC personnel detailers to negotiate and monitor permanent change of station orders, ensuring all members completed required screening processes.
- Collaborated with military personnel to achieve strategic and tactical objectives.
- Managed the processing of Leave Request Chits, Unauthorized Absence (UA), Absence Without Leave (AWOL), waivers, and promotions.
- Ensured current status of Navy E-learning, workday control, recruiting/retention, and Personnel Military Education (PME) programs.
- Collaborated with Supervisory Management and Program and Training Specialist to address long-term force management plans, training goals, and objectives.
- Prepared and refined diverse complex documents such as letters, memorandums, schedules, investigative reports, instructions, and Standard Operating Procedures (SOPs) using advanced word processing software.
- Generated Navy messages using the Navy Interface for Command Email (NICE) software.
- Facilitated communication between the Navy/AMC Air Terminal and the CNRMA Human Resources Office (HRO).
- Oversaw the preparation, coordination, generation, and review of RPA in the Defense Civilian Personnel Data System (DCPDS).
- Accessed OCHR TWMS to retrieve Notifications of Personal Actions (SF-50).
- Managed and organized personnel records, utilizing Microsoft Access for efficient data handling and distribution of SF-50 notifications.
- Developed and managed personnel folders for new hires and supervisory staff.
- Coordinated the new employee orientation program and ensured mandatory training for new supervisors.
- Monitored employee performance appraisal program and provided administrative support for the DOD Performance Management and Appraisal Program (DPMAP).
- Compiled a variety of staffing reports to aid in workforce planning.
- Tracked personnel status changes in the Total Workforce Management System (TWMS), generated reports, and compiled employee data for budget and manpower planning.
Human Resources Assistant
Command Navy Region Japan
Yokosuka, Japan
11.2018 - 12.2020
- Reviewed resumes submitted by applicants for open positions.
- Conducted orientation sessions for new employees.
- Participated in HR training and workshops to improve skills and knowledge.
- Assisted in developing training programs for staff members.
- Coordinated new employee onboarding with orientation scheduling and preparation.
- Updated HR databases with employee changes in position, salary, and personal information.
- Performed administrative tasks related to payroll processing or benefit administration.
- Assisted in recruiting and hiring processes by conducting phone screens, scheduling interviews, and completing reference checks.
- Supported recruitment with resume screening, interview scheduling and candidate job offers.
- Prepared and set up new employee orientations.
- Responded to internal and external HR-related inquiries or requests.
- Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
- Interviewed job applicants to obtain and verify information for screening and evaluation.
- Managed recruitment processes, including posting job ads, screening applications, and coordinating interviews.
- Performed background checks on potential hires to ensure compliance with company standards.
- Searched employee files to obtain information for authorized persons and organizations.
- Provided guidance and support to management team on various HR matters such as compensation packages or employee handbook updates.
- Advised managers on best practices related to performance management processes.
- Responded to inquiries from current or prospective employees regarding human resources policies or procedures.
- Organized and conducted new hire orientation sessions to introduce policies and procedures to employees.
- Scheduled appointments, meetings and conferences with employees to discuss and mitigate personnel issues.
- Verified previous employers and other references to determine applicants' employment acceptability.
- Created, organized, and maintained employee personnel files to keep sensitive data secure.
- Conducted background checks and employment verifications for potential hires.
- Assisted with payroll preparation by collecting timekeeping information and processing reports.
- Compiled reports related to personnel activities such as attendance tracking, turnover rates, disciplinary actions.
- Monitored timekeeping records for accuracy and completeness.
- Supported the performance review process by collecting and summarizing employee evaluations.
- Managed confidential employee information with discretion and integrity.
- Examined employee files to answer inquiries for assistance with personnel actions.
- Ensured compliance with applicable laws such as Equal Employment Opportunity regulations.
- Updated employee database with changes in job title, salary information or contact details.
- Assisted with administering employee benefit programs and worker's compensation plans.
- Conducted new hire orientations and onboarding processes for incoming employees.
- Handled confidential information with discretion and integrity.
- Facilitated new hire orientations and employee training sessions.
- Coordinated training schedules and filed crucial administrative paperwork.
- Explained company personnel policies, benefits and procedures to employees or job applicants.
- Processed paperwork associated with personnel transactions such as promotions or terminations.
- Initialized background checks for potential new hires.
- Gathered personnel records from other departments or employees.
- Enforced HR policies and advised employees on labor regulations and company procedures.
- Filed documents, delivered mail and performed bookkeeping to facilitate office operations of HR department.
- Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
Education
Master of Science - Information Technology
University of Arizona Global Campus
Arizona 04-2023
Bachelor of Science - Business Information System
Ashford University
San Diego, CA01-2021
Associate of Science - Computer Information Science
Everest College
Florida06-2016
Skills
- Office correspondence
- Phone reception
- Budget monitoring
- Letter writing
- Spreadsheet management
- Proofreading expertise
- Timekeeping systems
- Office administration
- Legal documentation preparation
- Appointment scheduling
- Executive support
- Verbal and written communication
- Customer service
- Travel arrangements
- Filing experience
- Payroll administration
- Data verification
- Accounts payable
- Database management
- Payroll processing
- Meeting coordination
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Supervised staff members.
- Managed daily schedules
- Designed a more efficient Excel template to track and manage office personnel calendars and daily meetings.
- Data Entry - Reviewed and updated client correspondence files and scheduling database.
- Scheduling - Communicated with staff through phone, email and in person to schedule appointments and answer inquiries.
- Held first-point-of-contact for all internal and external communications with executive-level officers.
Work Preference
Work Type
Full TimeLocation Preference
HybridImportant To Me
Career advancementWork-life balanceFlexible work hoursPaid sick leavePaid time offWork from home optionHealthcare benefitsCompany CultureStock Options / Equity / Profit SharingPersonal development programsTeam Building / Company Retreats401k matchTimeline
Administrative Support / C.O. Secretary
Tatitlek Corporation
03.2023 - Current
Administrative Support Assistant
Naval Air Terminal Norfolk
11.2021 - 10.2022
Human Resources Assistant
Command Navy Region Japan
11.2018 - 12.2020
Master of Science - Information Technology
University of Arizona Global Campus
Bachelor of Science - Business Information System
Ashford University
Associate of Science - Computer Information Science
Everest College