ASHLEE ELSNER
Katy,TX
Summary
Seasoned Senior/C-Level Executive Assistant with over 10 years of experience providing invaluable support and assistance to Executive Management Teams. Highly organized and disciplined, able to manage complex workflows and prioritize critical tasks. Adept at exercising judgment and managing conflicting priorities. Thrives in fast-paced and dynamic environments. Dedicated to maintaining order and efficiency within the executive office, enabling leaders to remain focused on strategic initiatives. Consistently optimizes the complex schedules of C-Suite Executives, ensuring their time is used effectively. Good communicator, self-motivated, and attentive to details. Extensive experience in Oil & Gas industry, providing a wide range of knowledge in Deep Riser Technology, Onshore/Offshore, Drilling Fluids, and Wireline.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Texas Real Estate Professional
The Bridge Group-eXp Realty, LLC
Houston , TX
2021.07 - Current
- Conducted market research to identify trends and potential customers.
- Advised clients on property values, taxes, zoning regulations, mortgages and legal requirements.
- Prepared documents such as listing agreements, purchase contracts, closing statements and deeds.
- Organized open houses and other events to promote properties for sale.
- Generated leads through cold calling, referrals and networking activities.
- Negotiated contracts between buyers and sellers of real estate.
- Assisted clients in obtaining financing from banks or other lending institutions.
- Provided guidance to clients throughout the entire home buying process.
- Collaborated with agents, brokers and other professionals to facilitate successful transactions.
- Maintained accurate records of all transactions including sales data, client contact information and listing details.
- Listed properties for sale using multiple platforms such as print media or online listings.
- Recipient of Top Producer sales award.
- Managed real estate transactions from initiation to closing.
- Managed sales pipeline by actively following up with prospects and hot leads.
Executive Assistant to President/VP/Executive Team & Office Manager
AES Drilling Fluids
Houston
2019.07 - 2021.01
- I have consistently managed and optimized the complex schedules of our C-Suite Executives, ensuring that their time is used effectively
- This involved arranging meetings, conference calls, and appointments while accommodating last-minute changes and priorities
- Develop and maintain efficient filing systems for both physical and digital documents, ensuring easy accessibility and confidentiality
- Manage and prioritize the President/VP/Executive Team's email inbox, filtering and responding to messages when appropriate, and flagging urgent matters for their attention
- Coordinate and manage all aspects of high-level executive meetings, including scheduling, agenda preparation, document preparation, and logistical arrangements
- Assist with the coordination and execution of company events, such as annual conferences, team-building activities, and employee recognition programs, to promote employee engagement and strengthen company culture
- Identify and implement cost-saving initiatives to optimize office operations and reduce expenses
- Develop and implement effective office management procedures and systems to improve productivity and efficiency.
Executive Assistant to Business Development/ Office Manager
C&D Wireline
2016.07 - 2019.03
- Assembled and formatted documents and correspondence for bid
- Filtered communication via phone, and email between clients and business development department lead
- Scheduled meetings, conference calls, set-up meeting rooms to accommodate clients and management
- Coordinated schedules and appointments for business development lead
- Attended meetings and recorded minutes
- Provided administrative support to business development department team
- Recruit, screen, interview, hire and dismiss employees as necessary, following all HR processes and procedures
- In charge of maintaining employee and contract files, keeping company in compliance with current laws, coordinating office activities and events and vendor relations for our office
- Responsible for administering benefits and other office perks, employee engagement, conducting new hire orientation
- Served as a link between leadership, management and employees by answering questions, communicating decisions and helping to resolve work related matters
- Arranged and managed internal and external events for business team
- Ordered and oversee the development of marketing material, and company promotional products
- Arranged travel and accommodations for business team and clients
- Ordered office supplies as needed
- Greeted and tended to clients in office
- Answered phones
- Recorded Minutes of Meeting
- Formatted and proof read technical reports that were to be distributed to clients
- Handled employees and senior personnel expense reports
- Organized and maintained files both hard and electronic copies
- Meet and greet clients
- Reception duties of answering phone, greeting guests and visitors.
Executive Assistant to Business Development
Sanmina-SCI
2013.05 - 2015.12
- Updated database with client contact information, potential leads/opportunities
- Assembled and formatted documents and correspondence for bid to potential clients
- Assembled and formatted contract and proposals
- Track and ensure proposal due dates are were met in a timely manner
- Filtered communication via phone, and email between clients and business development department lead
- Scheduled meetings, conference calls, set-up meeting rooms to accommodate clients and management
- Coordinated schedules and appointments for business development lead
- Attended meetings and recorded minutes
- Provided administrative support to business development department team
- Scheduled new hire interviews and reviewed resumes of potential business team employees
- Arranged and managed internal and external events for business team
- Ordered and oversee the development of marketing material, and company promotional products
- Arranged travel and accommodations for business team and clients
- Ordered office supplies as needed
- Greeted and tended to clients in office
- Handled Reception Calls.
Executive Assistant
MCS Kenny
2011.08 - 2012.07
- Provided administrative support for President, VP, and senior management
- Greeted clients, vendors, and new hires
- Formatted employee resumes for submission to clients
- Arranged travel and hotel accommodations for staff and clients
- Prepared presentations for staff and client meetings
- Scheduled and coordinated video conference calls
- Formatted and proof read technical documents
- Coordinated meeting minutes, action items and perform critical path follow-ups
- Filtered communication between President and staff/client
- Organized and maintained President and senior management calendars and appointments
- Maintained contacts lists, organizational charts, project rosters and project portal sites
- Maintained schedules for President, VP, and marketing
- Scheduled meetings and set-up conference rooms for senior management, staff, and clients
- Organized and consolidated Project files and data
- Organized company events in-house and at venues
- Ordered and maintained office supplies, scheduled maintenance on office equipment as needed
- Arranged new hire office setup and temporary offices for visiting clients
- Coordinated office moves and reorganization of staff.
Project Secretary and Document Control
ALLIANCE WOOD GROUP ENGINEERING, L.P.
2008.02 - 2010.03
- Coordinate the assignments and training of document controllers on project
- Consult with Project Management on Document Control work processes
- Perform quality audits relative to Document Control tasks
- Maintained an accurate database of all documentation
- Expedited, tracked, and coordinated all project documentation between the Engineering Staff, and client
- Created and maintained various reports and transmittals
- Distributed documentation, reports, and drawings to the Client and Engineering for review
- Monitored and tracked documentation through the Engineering review process
- Transmitted and expedited documentation between Client, and Engineering
- Maintained Project Documentation files
- Organized and assembled information into Project Final Data Books upon project completion
- Provided administrative support and/or document control functions for directors, managers, and clients
- Formatted and proof read technical documents
- Coordinated meeting minutes, action items and perform critical path follow-ups
- Maintained contacts lists, organizational charts, project rosters and project portal sites.
Education
Houston Community College
01.2016
High School Diploma -
Cy-Fair High School
2008-01
Skills
- Prioritizing and Executing Tasks
- Domestic/International Travel Arrangements
- Multiple Priorities Management
- Executive Support
- Event Planning
- Scheduling And Calendar Management
- Proficiency in Microsoft Office
- Proficiency in Outlook
- Proficiency in Adobe Acrobat Professional
- Expense Reporting
- Concur
- Multiple Priorities Management
- Proficiency in SharePoint
- Proficiency in ADAPT
- Conference Planning
References
- Angela Garcia, MCS KENNY, (713) 307-5343
- LeJon Alden-Brown, SANMINA-SCI, (512) 673-9413
- Carol Jukes, REALITY PROS OF TEXAS, (832) 212-2772
Certification
- Licensed Texas Real Estate Sales Professional
Timeline
Texas Real Estate Professional
The Bridge Group-eXp Realty, LLC
2021.07 - Current
Executive Assistant to President/VP/Executive Team & Office Manager
AES Drilling Fluids
2019.07 - 2021.01
Executive Assistant to Business Development/ Office Manager
C&D Wireline
2016.07 - 2019.03
Executive Assistant to Business Development
Sanmina-SCI
2013.05 - 2015.12
Executive Assistant
MCS Kenny
2011.08 - 2012.07
Project Secretary and Document Control
ALLIANCE WOOD GROUP ENGINEERING, L.P.
2008.02 - 2010.03
Houston Community College
High School Diploma -
Cy-Fair High School
- Licensed Texas Real Estate Sales Professional
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