Ashlee Joachimiak
Rochester,NY
Summary
Dedicated administrative professional with strong customer service skills. Proven ability to enhance office operations and streamline communication, ensuring efficiency and collaboration within teams.
Overview
2027
2027
years of professional experience
Work History
Administrative Assistant II
Mary Cariola Center
Rochester, NY
09.2022 - Current
- Coordinated scheduling and logistics for staff meetings and training sessions.
- Managed daily office operations, ensuring efficiency in administrative processes.
- Developed and maintained filing systems for sensitive client information.
- Assisted in preparing reports and documentation for management review.
- Streamlined communication channels between departments to enhance collaboration.
- Oversaw inventory management of office supplies, optimizing resource allocation.
- Implemented process improvements that increased overall office efficiency.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Maintained inventory of office supplies and placed orders.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Enhanced communication within office, establishing weekly newsletter summarizing key updates and achievements.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Volunteered to help with special projects of varying degrees of complexity.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Trained new administrative staff on office policies and procedures.
Paraprofessional
Mary Cariola Center
Rochester, NY
09.2018 - Current
- Assisted educators in implementing individualized education plans for diverse student needs.
- Supported classroom management by reinforcing behavioral expectations and fostering a positive learning environment.
- Facilitated communication between students and teachers to enhance understanding of instructional materials.
- Adapted teaching strategies to accommodate various learning styles and promote student engagement.
- Collaborated with multidisciplinary teams to assess student progress and recommend interventions.
- Oversaw students in classroom and common areas to monitor, enforce rules, and support lead teacher.
- Provided mentorship to new paraprofessionals, sharing best practices for effective support in the classroom.
- Supervised students during non-instructional periods such as lunch, recess, or field trips, ensuring safety at all times.
- Fostered a positive learning environment by establishing strong rapport with students, parents, and faculty members.
- Supported special education teachers in implementing accommodations and modifications for students with diverse learning needs.
Teacher Aide
Mary Cariola Center
Rochester, NY
2005 - Current
- Assisted teachers in implementing individualized education plans to support diverse learning needs.
- Facilitated classroom activities to promote student engagement and collaboration.
- Maintained a safe and organized learning environment for students.
- Supported students with daily living skills, enhancing their independence and confidence.
- Collaborated with staff to develop effective instructional strategies tailored to individual student requirements.
- Monitored student progress and provided feedback to educators on behavioral and academic performance.
- Implemented classroom management techniques to foster positive behavior among students.
- Participated in training sessions to enhance skills in special education practices and support methods.
- Adapted instructional materials to accommodate diverse learners while preserving content integrity and rigor.
- Established positive classroom environment by fostering strong relationships with students, promoting respect and open communication.
- Communicated regularly with parents regarding student progress and concerns, fostering positive home-school partnerships.
- Actively participated in professional development opportunities and shared insights with colleagues for continuous improvement.
- Participated in parent-teacher conferences, providing valuable input on strategies to support student growth at home.
- Contributed to a positive school culture by actively engaging in staff meetings, providing constructive feedback, and collaborating on school improvement initiatives.
- Contributed to the organization of school events and extracurricular activities, enriching students'' educational experiences beyond the classroom setting.
- Served as a mentor to new teacher aides by sharing best practices for supporting both teachers and students in achieving success.
- Maintained accurate records of student attendance, grades and assessment data as required by school policy.
- Assisted in the development of engaging lesson plans, resulting in improved student understanding and retention.
- Managed classroom resources effectively, ensuring availability of necessary materials for instructional purposes.
- Provided one-on-one tutoring sessions for struggling students, leading to increased confidence and success in coursework.
- Supported teachers in creating differentiated instruction materials, catering to diverse learning needs.
- Aided students with special needs, providing individualized support and helping them reach their full potential.
- Collaborated with teaching team to develop cross-curricular projects, enhancing students'' connections between subjects.
- Enhanced student comprehension by utilizing visual aids and interactive activities during lessons.
- Implemented behavior management strategies, maintaining a focused and productive classroom atmosphere.
- Assessed student progress through formative assessments, informing instructional adjustments for optimal learning outcomes.
- Facilitated small group instruction for targeted skill development, boosting overall academic performance.
- Assisted teachers with administrative tasks such as photocopying worksheets or grading papers efficiently without compromising quality feedback.
- Maintained safety and security by overseeing students in recess environments.
- Partnered with teacher to plan and implement lessons following school's curriculum, goals, and objectives.
- Supported classroom maintenance and upkeep, organizing books, and materials.
- Supported classroom activities, tutoring, and reviewing work.
- Facilitated activities in small groups to reinforce concepts taught by class teacher.
- Tutored struggling students individually and in small groups to reinforce learning concepts.
- Helped with grading assignments and tests, providing constructive feedback to students based on results.
- Completed daily reports on attendance and disciplinary performance.
- Worked with teacher to optimize learning plans based on student test grades and evaluations.
- Mentored and tutored individual students needing additional help.
- Copied, organized and distributed classroom assignments or other paperwork.
- Monitored student behavior in classes, laboratories and on field trips for unsafe or rule-breaking concerns.
- Encouraged small groups to discuss topics and explore concepts through hands-on activities.
- Organized materials in classroom spaces based on lecture plans, activity stations or other requirements outlined by teachers.
- Developed materials for classroom teachers to support instruction, lab work or in-class activities.
- Taught courses under guidance of senior instructors.
- Handled class records for attendance, assignment grades and course participation scores.
- Shared important information with students concerning upcoming assignments and tests.
- Maintained laboratory safety by demonstrating equipment and techniques.
Education
High School Diploma -
Geneseo Central School
Geneseo, NYSkills
- Customer service
- Data entry
- Computer skills
- Office administration
Accomplishments
I am a dedicated team member. I am always willing to help with other duties that aren't assigned to my job role.
My experience with working with students and staff have made me comfortable in my job role with handling unexpected tasks, situations, and de-escalating situations whether it's with students, staff, parents/guardians/guests.
I am comfortable with having communication with all different departments and other school districts.
I am the lead team member of my campus' Spirit Committee. It's important to keep the moral up for our staff and students.
Timeline
Administrative Assistant II
Mary Cariola Center
09.2022 - Current
Paraprofessional
Mary Cariola Center
09.2018 - Current
Teacher Aide
Mary Cariola Center
2005 - Current
High School Diploma -
Geneseo Central School