Summary
Overview
Work History
Education
Skills
Timeline
Availability
Generic

Ashley Mclune

Queens,NY

Summary

Detail-oriented and proactive Administrative Professional with 8+ years of experience supporting high-level executives in legal, real estate, and finance sectors. Proven track record managing attorney calendars, coordinating legal documentation, and streamlining office operations in high-pressure environments. An every day go-getter, skilled in legal document preparation, client correspondence, and calendar management, with hands-on experience supporting family law, litigation, billing reconciliation, and conflict check processes. Adept at multitasking and anticipating needs to ensure seamless daily operations.

Overview

9
9
years of professional experience

Work History

Senior Administrative Assistant

CAPTRUST
09.2025 - Current
  • Coordinated executive calendars, scheduling meetings and managing travel arrangements for supporting Directors and Executive Leadership.
  • Provided strategic support in budgeting processes, assisting in financial forecasting and resource allocation decisions.
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
  • Served as a reliable point of contact for both internal and external stakeholders, addressing any issues that arose.
  • Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
  • Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
  • Greet clients and visitors warmly, ensuring a positive first impression
  • Versatility to cover Front Desk, Mailroom, and C-Suite duties as needed
  • Skillfully redirect incoming calls to the relevant team member and ensure timely follow-up on emails, responding within 24 hours
  • Manage calendars, schedule meetings and appointments, including authorization and logistical coordination with facilities, security, and caterers
  • Arrange travel, hotels, and transportation
  • Manage contact management database, including updating and adding contact information as necessary and managing various workflows relating to prospects, referrals, COIs, clients
  • Prepare agendas, correspondence and reports and other documents
  • Coordinate and prepare meetings for conference rooms (internal and external venues) including room booking, vendor/AV set up, material preparation, security registration, and catering
  • Maintain orderly and clean front desk, conference rooms and breakroom
  • Provide general office support including copying, printing, binding, filing, occasional errands and creating documents
  • Maintain sufficient levels of office and janitorial supplies, postage, stationery and conference room refreshments, re-ordering or purchasing as necessary
  • Coordinate maintenance of office equipment and equipment supplies
  • Manage and maintain processes in the areas of but not limited to: client birthdays, gifts and entertainment, progress reviews, wholesaler meetings

Event Coordinator (Part-Time/Concurrent)

Eastburg Suite
11.2021 - 01.2026
  • Planned private events and coordinated booking, vendor communication, and on-site staff
  • Handled event logistics, transactions, and contracts
  • Managed social media and day-of operations for seamless execution
  • Developed detailed event plans, aligning with client objectives and venue specifications.
  • Oversaw on-site operations, troubleshooting issues to maintain event integrity and guest satisfaction.
  • Trained junior staff on event coordination best practices and operational procedures.

Admin Assistant

Prospect Capital
06.2024 - 04.2025
  • Composed and managed internal and external correspondence and communications
  • Maintained executive calendars (supporting John & Daria Barry) and coordinated internal meetings
  • Assisted with legal billing processes and reconciliation reviews
  • Served as office liaison for onboarding, facilities, and building operations
  • Organized events, catering, and handled vendor logistics
  • 3-month temp converted to 10 months

Administrative Services Coordinator & Office Manager Assistant

Kleinberg Kaplan Wolff & Cohen, LLP
12.2023 - 03.2024
  • Supported 50+ attorneys, including calendar management, conflict checks, and internal approvals
  • Drafted, edited, and proofread legal documentation and marketing bios
  • Handled email correspondence, legal billing audits, and assisted with business development tasks
  • Managed reception, visitor coordination, inventory tracking, and multi-floor office operations
  • RFL: Seeking a role with expanded responsibilities

Legal Secretary / Office Assistant

Ganfer Shore Leeds & Zauderer LLP
09.2022 - 09.2023
  • Supported 5 attorneys (Craig Kesch, Judge Peter Sherwood, William D. McCracken, JP Amato & Yoram Miller) in Commercial & Securities Litigation, Real Estate, and Labor & Employment law
  • Managed detailed attorney calendars and scheduling using Outlook
  • Drafted, edited, and proofread legal documents and handled legal filings and subpoenas
  • Composed correspondence and processed conflict checks, internal approvals, and new client matters
  • Assisted billing team with reconciliation, timesheets, and payroll accuracy
  • RFL: Firm downsizing due to multiple attorney retirements
  • Temp to Perm

Admin Assistant

Fillmore Real Estate
05.2017 - 04.2020
  • Supported executives Peter Modica and John Johnson with calendar management and general admin tasks
  • Drafted and managed emails and office correspondence
  • Coordinated travel planning and open house event logistics
  • Oversaw front desk operations, including mail handling, calls, and visitor reception

Education

Some College -

Brooklyn College
Brooklyn, NY

High School Diploma - undefined

Achievement First Brooklyn High School
Brooklyn, NY
01-2019

Skills

  • Executive Support: Detailed calendar management, travel coordination, and ad hoc executive support
  • Legal Administration: E-filing, subpoena preparation, discovery handling, conflict checks, and new client onboarding
  • Document Handling: Drafting, editing, proofreading legal docs; formatting in MS Word/Excel/PowerPoint
  • Correspondence: Composing and managing routine email communication and formal legal letters
  • Office Operations: Inventory tracking, vendor liaison, visitor management, mail/copy/print services
  • Technology: Microsoft Office Suite, Outlook, Google Workspace, Rainmaker, Angus, Citrix

Timeline

Senior Administrative Assistant

CAPTRUST
09.2025 - Current

Admin Assistant

Prospect Capital
06.2024 - 04.2025

Administrative Services Coordinator & Office Manager Assistant

Kleinberg Kaplan Wolff & Cohen, LLP
12.2023 - 03.2024

Legal Secretary / Office Assistant

Ganfer Shore Leeds & Zauderer LLP
09.2022 - 09.2023

Event Coordinator (Part-Time/Concurrent)

Eastburg Suite
11.2021 - 01.2026

Admin Assistant

Fillmore Real Estate
05.2017 - 04.2020

High School Diploma - undefined

Achievement First Brooklyn High School

Some College -

Brooklyn College

Availability

Immediate | Full-Time | Queens-based