Barbara J. Rauber
Rochester,NY
Summary
Professional administrative support specialist prepared for role requiring meticulous organization and effective communication. Proven ability to manage schedules, correspondence, and records while maintaining high standards. Focused on team collaboration and achieving results with reliability and adaptability.
Overview
41
41
years of professional experience
Work History
Secretary/Administrative Assistant
Mary Cariola Center
Rochester, NY
12.2001 - Current
- Managed scheduling and coordination of meetings for administrative staff and leadership teams.
- Facilitated communication between departments to enhance operational efficiency and information flow.
- Processed incoming correspondence, ensuring timely distribution to appropriate personnel.
- Maintained organized filing systems for confidential documents, improving retrieval efficiency.
Program Secretary
Mary Cariola Children’s Center
Rochester, NY
12.2001 - Current
- Secretary to the Education Supervisor, Teachers and Aides by assisting the Education Supervisor where necessary and needed, arrange CSE/CPSE Meetings with Districts via phone or e-mail, arrange meeting location, send notifications to team members for the CPSE meetings, gather necessary paperwork for the meetings and send it out, pull necessary paperwork for the Education Supervisor for the meetings, once meeting is help, manage Teachers and Aides time off in the Legiant System, Coordinator Evaluations for children going from Early Intervention to Preschool by arranging Psychological, Related Services Evaluations (Speech, Occupation Therapy, Physical Therapy, Etc.), receive Evaluation Reports, Proofread and send to Therapist for Signature, coordinate meeting, send reports to district and parent, proofread IEPs and other pertinent paperwork prior to approval and distribution for teachers and other supervisors, independently create tools to maintain the paper flow in and out of the department along with assisting with projects, arrange tours of the Preschool Program for families on behalf of the Education Supervisor, handle setting up Early Intervention Meetings and making sure that the county gets the necessary paperwork for the students in program, monitor the expiration of the documents, created and maintain the “Daily Plan It” which informs over 500 staff member of events or other information to be shared with other Mary Cariola staff at all locations on a daily basis and ordered of office supplies for classrooms.
Assistant Exhibits Coordinator / Logistics Coordinator
Hoffend Xposition
Rochester, NY
01.1996 - 01.2001
- Assisted Exhibit Supervisor of Exhibit Services with estimates of services for Tradeshows, composed and typed quotes and proposals for clients. Upon approval of proposals, ordered the services and ensured quote was fulfilled. Processed payments received from customers, prepared deposit slip for checks, processed credit card payments, entered into computerized receivables.
Administrative Assistant
Alliance Precision Plastics
Rochester, NY
01.1994 - 01.1996
- Personal Assistant to CEO, President, General Manager, Director of Sales and Sales Team. Typed and proofread letters, memos, proposals, quotes, supplier surveys and contracts to clients and salespeople. Set up meetings and made travel arrangements for Management Team.
Show Services Coordinator / Administrative Secretary
Exhibit Group / Gilspurt
Rochester, NY
01.1987 - 01.1994
- Arranged and confirmed hotel reservations, banquets, conference rooms, and catering for Fortune 500 clients. Completed and verified accuracy of purchase order and contracts to vendors, etc. Processed and vouchered invoices to original purchase orders, maintained high volume of contact with vendors to expedite order processing, sent and confirmed receipt of information to vendors.
Secretary (Summer Employment)
Orcon Industries
LeRoy, NY
01.1986 - 01.1986
- Filed and typed purchase orders.
Secretary (High School Co-Op)
Kodak Research Laboratories
Rochester, NY
01.1985 - 01.1985
- Filed, organized microfiche, copied lab reports for technicians.
Education
Associates Degree in Occupational Studies - Administrative Assistant / Executive
Rochester Business Institute
Rochester, NY11-1986
Skills
- Computer: Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Legiant, IEP Direct, UKG
- Reception: Answered 13-line phone system, paged individuals, maintained message flow
- Clerical: Proficient in composing letters, memos, forms and spreadsheets
Timeline
Secretary/Administrative Assistant
Mary Cariola Center
12.2001 - Current
Program Secretary
Mary Cariola Children’s Center
12.2001 - Current
Assistant Exhibits Coordinator / Logistics Coordinator
Hoffend Xposition
01.1996 - 01.2001
Administrative Assistant
Alliance Precision Plastics
01.1994 - 01.1996
Show Services Coordinator / Administrative Secretary
Exhibit Group / Gilspurt
01.1987 - 01.1994
Secretary (Summer Employment)
Orcon Industries
01.1986 - 01.1986
Secretary (High School Co-Op)
Kodak Research Laboratories
01.1985 - 01.1985
Associates Degree in Occupational Studies - Administrative Assistant / Executive
Rochester Business Institute