Betty Ashcraft
U.S. Navy
San Antonio,TX
Summary
Detail-oriented administrative professional with 10 years of U.S. Navy experience in high-volume reporting, training coordination, and executive-level correspondence. Expertise in managing compliance-driven workflows and sensitive information across military and civilian environments. Proven skills in developing clear reports, tracking requirements, and facilitating meetings, contributing to effective decision-making and streamlined operations.
1
Language
1
Certification
11
years of professional experience
Work History
Executive Assistant / Executive Awards Clerk
1 Year 7 Months- Provided executive-level administrative support in a high-visibility Director of Operations office.
- Coordinated award documentation, scheduled meetings and trainings, communicated across offices, and enforced policy standards to support leadership.
- Drafted, edited, reviewed, and coordinated end-of-tour award packages for service members, ensuring accuracy, completeness, and alignment with military policy.
- Coordinated with award writers, senior personnel, site-level offices, and external stakeholders to correct documentation, clarify requirements, and move packages through approval channels.
- Delivered guidance to award writers, enhancing submission quality and ensuring compliance with established procedures.
- Scheduled conference rooms, meetings, and training sessions while tracking attendance, timelines, and required follow-up actions.
- Managed professional email correspondence on behalf of office workflows, ensuring messages were clear, timely, and appropriate for leadership-level communication.
Administrative Operations, Intelligence, Training, and Executive Support Roles
10 Years- Served in multiple operational, administrative, training, analyst, and executive-support roles requiring discretion, accuracy, policy compliance, and coordination across large military and government environments.
- Managed sensitive and classified information in accordance with military policy, security requirements, and need-to-know standards while producing accurate written reports for leadership review.
- Wrote, edited, reviewed, and submitted formal reports, memoranda, correspondence, training documents, and award packages with strong attention to accuracy, tone, formatting, and compliance.
- Tracked personnel requirements, due dates, training timelines, and administrative actions across divisions and departments, ensuring leaders had current information for follow-up and decision-making.
- Monitored personnel requirements, due dates, training timelines, and administrative actions across divisions and departments to provide leaders with up-to-date information for follow-up and decision-making.
- Coordinated with military members, civilians, contractors, and personnel from multiple service branches to facilitate training requests, documentation, approvals, and program execution.
- Developed tracking tools, procedures, and written guidance that enhanced recurring training, education requests, administrative workflows, and leadership reporting.
- Applied military policies to ensure actions, written products, training submissions, and administrative processes met standards.
- Balanced changing priorities in a fast-paced military environment while ensuring time-sensitive tasks were completed accurately and on schedule.
Training Coordinator / Program Support Specialist
4 Years- Coordinated training requests, education support, and program documentation for military, civilian, contractor, and cross-service personnel, enhancing program efficiency.
- Supported training approvals, built new processes, participated in performance improvement discussions, and developed written procedures to streamline education and training workflows.
- Reviewed, coordinated, approved, and denied training requests based on policy, eligibility, program requirements, and operational needs.
- Developed administrative guidance to establish clear procedures for training.
- Drafted justification documents and administrative request packages supporting language training and professional development opportunities.
- Wrote policies, procedures, and guidance to help service members understand how to request, access, and complete education or language training while assigned to holding or transition periods.
- Managed training dates, deadlines, personnel rosters, and follow-up actions to ensure individuals received timely information and leaders had visibility on program status.
- Communicated with personnel at multiple levels to address inquiries, resolve issues, and clarify requirements, ensuring understanding across diverse audiences.
- Sought out policy information independently and converted complex requirements into usable instructions for staff and service members.
Travel, Purchasing, and Administrative Finance Support
1 Year- Managed travel arrangements, purchase-related documentation, government card tracking, and order processing while ensuring actions followed required procedures and funding guidelines.
- Managed travel arrangements, purchase-related documentation, government card tracking, and order processing, ensuring compliance with required procedures and funding guidelines.
- Supported budget compliance by reviewing travel and purchase-related actions for required approvals, funding availability, and policy alignment.
- Reviewed travel and purchase-related actions for required approvals, funding availability, and policy alignment, supporting overall budget compliance.
- Prepared, tracked, and processed purchase orders, supply requests, and administrative order documentation in accordance with military and government procedures.
- Maintained accountability for government purchase cards and credit card documentation, ensuring responsible use, accurate tracking, and timely reconciliation.
- Communicated with travelers, supervisors, approving officials, and administrative offices to resolve issues, clarify requirements, and keep actions moving before deadlines.
- Used spreadsheets and administrative tracking tools to monitor travel requests, purchase actions, card-related requirements, due dates, and pending approvals.
- Strengthened transferable public-sector skills in procurement support, travel coordination, budget tracking, records management, and compliance-focused administrative operations.
Language Analyst / Reporting Specialist
3 Years- Executed language analyst and reporting duties emphasizing attention to detail, confidentiality, and compliance with security procedures.
- Facilitated leadership and operational teams by preparing precise written reports and responsibly managing sensitive information.
- Supported leadership and operational teams by preparing accurate written products and managing sensitive information responsibly.
- Handled classified and sensitive information in accordance with established security procedures and military standards.
- Developed strong habits in documentation, quality control, information organization, and deadline-driven reporting.
- Monitored administrative and readiness-related deadlines for division and department personnel, ensuring accountability and timely completion.
- Maintained awareness of privacy and HIPAA-related boundaries when communicating personnel readiness due dates and avoiding disclosure of protected medical information.
- Supported team communication by organizing information, identifying follow-up needs, and helping leaders maintain visibility on personnel requirements.
Education
Bachelor - Business
Associate of Arts - Spanish
Skills
Office suite expertise
Microsoft Excel
Advanced Excel Functions
Spreadsheet management
Report Preparation
Email Correspondence
Digital Records Management
Calendar Management
Presentation Development
Data Organization
Microsoft Word
Microsoft PowerPoint
Executive support
Administrative support
Strong problem solver
Meticulous attention to detail
Certification
TS/SCI Clearance with Polygraph
CORE COMPETENCIES
- Administrative Operations
- Executive Support
- Program Coordination
- Training Coordination
- Policy and Procedure Development
- Report Writing and Editing
- Calendar and Meeting Coordination
- Records Tracking
- Personnel Accountability
- Compliance Support
- Sensitive Information Handling
- Cross-Functional Communication
- Stakeholder Coordination
- Process Improvement
- Data Entry and Data Tracking
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Briefing Preparation
- Professional Correspondence
- Deadline Management
- Public Sector Support
- Military and Government Operations
SELECTED PUBLIC-SECTOR RELEVANT STRENGTHS
- Government and military environment experience with strong understanding of chain of command, policy compliance, discretion, and formal communication.
- Executive support experience involving scheduling, correspondence, document review, award packages, training coordination, and leadership support.
- Program coordination experience involving large groups, multiple stakeholder types, deadlines, approval processes, and written procedures.
- Strong written communication skills, including formal reports, justifications, policies, procedures, correspondence, and briefing materials.
- Comfortable learning unfamiliar policies and applying them accurately to real administrative situations.
- Able to manage competing priorities, track multiple deadlines, and maintain calm follow-through in changing environments.
OPTIONAL TARGET TITLES FOR APPLICATIONS
- Administrative Coordinator
- Executive Assistant
- Program Coordinator
- Management Analyst
- Management Fellow
- Operations Coordinator
- Training Coordinator
- Administrative Services Officer
- City Council Aide
- Special Assistant
- Department Administrative Support
Languages
Spanish
Full Professional
Timeline
Executive Assistant / Executive Awards Clerk
U.S. Navy
01.2024 - 08.2025
Travel, Purchasing, and Administrative Finance Support
U.S. Navy
01.2022 - 01.2023
Training Coordinator / Program Support Specialist
U.S. Navy
01.2020 - 01.2024
Language Analyst / Reporting Specialist
U.S. Navy
01.2017 - 01.2020
Administrative Operations, Intelligence, Training, and Executive Support Roles
U.S. Navy
01.2015 - 01.2025
Defense Language Institute Foreign Language Center
Associate of Arts from Spanish
Texas A&M University–San Antonio
Bachelor from Business