BRENDA SELLERS
Silver Spring,MD
Summary
Office administrator with a background in executive support, project coordination, and process improvement. Streamlined workflows to increase efficiency and maintain confidential records. Strong Microsoft 365 expertise and proficiency in office technology systems.
Overview
26
26
years of professional experience
Work History
Administrative Assistant
First Baptist Church Senior Center (FBSCC)
Washington, DC
02.2011 - 06.2014
- Provided administrative and secretarial support to the Center Director and staff members of the Senior Citizen Center.
- Reviewed and approved timecards for Center staff, delivered to Payroll office bi-weekly, calculated time for Project Empowerment Program staff, and input data into the Time Entry database weekly.
- Processed miscellaneous receipts for payment, calculated receipts, and prepared the Petty Cash Fund form to submit monthly for a reimbursement check. Reviewed and processed the Center's vendor invoices and sent originals to the Fiscal Officer for payments.
- Developed and maintained daily, monthly, and year-to-date service units on the Unit Status spreadsheets for each of the four services for the Center's reports.
- Collected membership contributions and donations, maintained monthly spreadsheet of congregate meals contributions, and prepared deposit sheet for Fiscal Officer processing.
- Ordered office supplies to maintain necessary materials for daily operations and coordinated equipment repair services.
- Prepared grant proposal, FBSC operation manual, memos, letters, reports, spreadsheets, rosters, activity calendars and other miscellaneous documents. Screened telephone calls and directed inquiries to the appropriate staff members.
- Updated the Center's current clients' information in the database; Input new client intake information in the DC Office on Aging's (DCOA) database.
- Supervised the Senior Center's daily activities for four months during the Director's absence. Oversaw five Center staff and coordinated communication with local officials and vendors.
Executive Assistant, Contracts Administrator, Administrative Assistant
The Bureau of National Affairs, Inc. (BNA) (now known as Bloomberg BNA)
Washington, Arlington, DC, Virginia
01.1988 - 01.2009
- Held positions of increased responsibility for the largest independent publisher of legal, tax, regulatory, and business information for professionals.
- Provided high-level administrative support to the Chief Executive Officer and Chief Finance Officer. Performed administrative and secretarial duties for the Chairman of the Board and the Board of Directors
- Supported executives with comprehensive administrative tasks
- Prepared board reports, memos, letters, and financial statements; maintained calendars and handled telephone inquiries. Processed and distributed mail, newspapers, and BNA daily publications.
- Made travel and hotel reservations and prepared travel itineraries and expense statements.
- Provided executive and legal administrative support to General Counsel and Vice President, while maintaining confidentiality of personnel information and processing sensitive documents.
- Administered the company's contracts by maintaining the contract database, coordinating the contract draft and review process, and reviewing the contracts for approval by the company's legal counsel.
- Prepared and processed more than 100 Master Consulting Agreements and Statement of Work Orders annually to hire contractors/consultants to work at the company.
- Communicated and interfaced with the company executives, Human Resources, Employment, Building Facility, and Accounting & Finance department managers, external vendors, and consultants.
- Managed the Building Contractor Badge Security process for new contractors, temporary staff, and interns by verifying signed agreements, assigning Contractor ID numbers, preparing Security Registration Forms, obtaining manager signatures, and forwarding completed forms to Building Facility for photo badges.
Education
Bachelor of Arts Degree - Communication
Trinity College (now Known As Trinity Washington University)
Washington, DC05-2001
Skills
- Payroll processing
- Contract administration
- Document management
- Data entry
- Spreadsheet development
- Administrative support
- Office operations
- Vendor relations
- Meeting planning
- Records management
- Microsoft Office
- Attention to detail
- Confidentiality maintenance
- Effective communication
- Document preparation
- Customer relationship management
Affiliations
- Volunteer-Avonshire HOA Board of Directors, Treasurer-2022-Present
- Volunteer-ICUA of DC & Vicinity, Inc., Assistant Financial Secretary-2023-Present
Timeline
Administrative Assistant
First Baptist Church Senior Center (FBSCC)
02.2011 - 06.2014
Executive Assistant, Contracts Administrator, Administrative Assistant
The Bureau of National Affairs, Inc. (BNA) (now known as Bloomberg BNA)
01.1988 - 01.2009
Bachelor of Arts Degree - Communication
Trinity College (now Known As Trinity Washington University)