Brenda Trabeau
Saint Amant,LA
Summary
Detail-oriented office administrative assistant with expertise in document organization, meeting scheduling, and customer relationship management. Proven track record of enhancing office efficiency and supporting team success through effective administrative practices.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Office Administrative Assistant
Process Service Specialists
Gonzales, Louisiana
08.2022 - Current
- Managed office communications to ensure timely responses and facilitate effective information flow.
- Maintained filing systems, organizing documents for easy retrieval and reference.
- Created reports and presentations using office software.
- Supported team members by providing administrative assistance during project execution.
- Organized and maintained digital and paper filing systems to enhance document retrieval efficiency.
- Performed administrative duties such as photocopying, faxing documents and mailing packages.
- Managed office duties, ordered materials, organized workspaces, answered emails, and made phone calls.
- Responded promptly to customer inquiries via email or phone.
- Maintained confidentiality of sensitive data in accordance with company policies.
- Greeted visitors and answered incoming calls, providing information to callers or redirecting them to the appropriate personnel.
- Prepared documents such as correspondence, presentations, spreadsheets, reports and other materials using Microsoft Office applications.
- Ordered supplies and maintained an inventory of office equipment.
- Scanned physical documents and uploaded to encrypted databases for digital maintenance.
- Directed clients and guests to correct departments, rooms, and staff members.
- Assisted with scheduling meetings and appointments for the office staff.
- Provided support to other departments by completing clerical tasks as needed.
- Drafted professional business documents for various managers and executives.
- Assisted with payroll preparation and entered data into cumulative payroll document.
- Updated contact lists regularly with current employee information.
- Assisted in organizing events such as conferences or seminars.
- Developed forms and procedures to improve workflow efficiency.
- Tracked project performance data to generate reports and keep management informed of important trends.
- Set up new hire paperwork according to company standards.
- Scheduled and coordinated meetings and travel arrangements for staff.
- Coordinated travel arrangements for staff members as requested.
- Contributed to team effort by accomplishing related tasks as needed.
- Scheduled appointments for management team members.
- Greeted visitors and responded to inquiries in a professional manner.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Proofread content for typo-free emails and documentation.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Coordinated and scheduled meetings with room reservations, catering, and technical setup to ensure smooth execution.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Coordinated catering services for various functions, including sales trainings and department meetings.
Education
Some College (No Degree) - Basics
San Jacinto College
Pasadena, TXSkills
- Office management
- Document organization
- File management
- Meeting scheduling
- Report preparation
- Payroll administration
- Customer relationship management
Certification
- Financial Management - Lantec Corporate Training
- Security Awareness - Lantec Corporate Training
- Project Management Intermediate - Lantec Corporate Training
- Conflict Resolution - Lantec Corporate Training
- Human Resource Skills for Non-HR Managers
Timeline
Office Administrative Assistant
Process Service Specialists
08.2022 - Current
Some College (No Degree) - Basics
San Jacinto College