Brianna Phillips
Tuckahoe,NY
Summary
Dedicated, detail-oriented, and adaptable professional with a quick-learning ability and a talent for adjusting to new environments. Skilled in rapidly acquiring new knowledge and applying it effectively. Driven by a passion for continuous learning and successfully navigating change.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Executive Assistant
The Nurtury Montessori
Rye Brook , NY
08.2021 - Current
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Coordinated meeting and work schedules for staff teams and executives.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Maintained calendar, scheduled meetings and booked travel arrangements for executives.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Answered inquiries from staff regarding office operations policies or procedures.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Developed and implemented procedures for streamlining administrative processes.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
- Tracked expenses incurred by department heads throughout the year.
- Served as liaison between executives and other departments or outside vendors.
- Worked effectively in team environments to make the workplace more productive.
- Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
- Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
- Completed day-to-day duties accurately and efficiently.
- Calculated and processed special payments such as bonuses, severance, and back pay.
- Tracked employee vacation, personal and sick leave earnings and use.
- Maintained accurate records of employee attendance, leave balances and tax information.
- Reviewed bank statements, transaction activity, and account balances on a regular basis.
- Developed and implemented procedures to ensure accurate cash flow management.
Administrative Assistant
The Nurtury Montessori
Rye Brook , NY
04.2021 - 08.2021
- Managed and maintained an organized daily schedule for director and communicated clearly the priorities of the day
- Established a streamlined administrative process for managing staff and client files, both digital and physical
- Received all client communication and supported director in managing feedback
- Managed all payroll in an organized and timely manner.
- Maintained a high-functioning, organized office space to ensure maximum productivity each day
- Managed documentation of new hire paperwork including contracts, tax forms, health benefits information and other required documents.
Hair Salon Assistant
Salon Pure
Larchmont, NY
09.2017 - 07.2019
- Scheduled posts across all social media channels.
- Performed basic receptionist duties such as answering phones and taking messages.
- Scheduled client appointments using the computer system.
- Processed payments, booked appointments, and assisted with the management of the flow of patron visits when needed.
- Checked out clients, and operated cash registers to receive payments from patrons.
- Kept track of inventory levels to reorder supplies as necessary.
- Helped maintain records of customer visits, including notes about services performed or products purchased.
- Maintained a clean work environment throughout the day.
Hair Salon Assistant
Knotz
New Rochelle , NY
08.2016 - 09.2017
- Greeted customers and provided excellent customer service.
- Assisted stylists in shampooing, conditioning, cutting, coloring, and styling hair.
- Assisted other staff members during busy times.
- Prepared color formulas as directed by stylists.
- Set up stations for stylists before their appointments with clients.
- Maintained a clean work environment throughout the day.
- Checked out customers at the end of their visit.
Tax Administrative Assistant
BATTIATO INCOME TAX and BATTIATO & ASSOCIATES
New Rochelle, NY
12.2016 - 04.2017
- Supported work of senior-level accounting and tax preparation professionals to maximize office productivity.
- Assisted tax preparers in gathering and organizing client documents.
- Reviewed completed tax forms to ensure accuracy and completeness.
- Processed payments made by taxpayers for estimated taxes or other fees associated with filing taxes.
- Verified the accuracy of calculations on all prepared documents.
- Used tax form instructions and tables to complete tax forms.
Education
High School Diploma -
New Rochelle High School
New Rochelle, NY07.2015
BBA - Business Administration And Management
SUNY Empire State College
Saratoga Springs, NYSkills
- Google Suite
- Microsoft Suite
- Scheduling
- Document Preparation
- Project Planning
- Heavily Organized
- Multitasking
- Communication
- Creative Thinking
- Customer Service
- Office Management
- Social Media
Contact
Tuckahoe, NY 10707
Certification
- Foundations of Project Management, Google, 2025
- CDA, Reach for the Stars Network Fund INC, 2023
- Evaluate 2023 Marketing, Influence & CO, 2023
- Prevent Staff Burnout for Directors, Brightwheel, 2023
- How to Improve Employee Evaluations, Brightwheel, 2023
- The Montessori Event, American Montessori Society, 2022
- Director's Overview, The Early Care & Learning Council, 2022
Education
other,New Rochelle, NY
Timeline
Executive Assistant
The Nurtury Montessori
08.2021 - Current
Administrative Assistant
The Nurtury Montessori
04.2021 - 08.2021
Hair Salon Assistant
Salon Pure
09.2017 - 07.2019
Tax Administrative Assistant
BATTIATO INCOME TAX and BATTIATO & ASSOCIATES
12.2016 - 04.2017
Hair Salon Assistant
Knotz
08.2016 - 09.2017
High School Diploma -
New Rochelle High School
BBA - Business Administration And Management
SUNY Empire State College