Accounts Payable Specialist
Tulsa Public Schools
Tulsa, OK, USA
10.2025 - Current
- Matches all invoices and receiving documentation with existing purchase orders (3 Way Match)
- Reconciles discrepancies to ensure material ordered is properly reflected and itemized on invoice and that payment is appropriately processed to vendors
- Works closely with school and department sites to address receiving issues
- Interprets and utilizes aging reports to diminish lead-time, and assumes responsibility for timely vendor performance
- Calls, prepares and sends inquiries to vendors, as necessary, and follows-up appropriately and consistently
- Creates purchase order change orders in the Munis financial system based on information from the site and vendor when adjustments are necessary due to backorders, discontinued stock and other variables.
- Reconciles monthly statements, investigates and resolves outstanding invoices, and obtains proof of delivery as necessary
- Coordinates with the purchasing department on returned items and credit procedures
- Recognizes and honors payment terms, tracks due dates, verifies invoices, and enters information in Munis
- Ensures that payments are processed in compliance with district policies and procedures as well as federal, state, and local laws and regulations.
- Ensures appropriate approvals are obtained before processing payment
- Ensures all necessary evidence is submitted to support applicable invoices for services
- Collects data for key metrics, such as payment processing times, exception rate for invoices, and invoices processed per employee
- Assists in training other staff on accounts payable procedures when necessary
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.