Caroline O'Leary

Wave Life Sciences - Administrative Assistant, HR & Legal

Cambridge, MA - 9/2020 12/2022

• Responsible for executing all employee engagement events such as our corporate holiday party, annual day of service, company summer outing, and DE&I awareness events (ranging from 275 - 400 + participants).
• Enhanced employee engagement by developing and implementing strategic internal communication plans.
• Manage event budgets of up to 150K effectively, negotiating contracts alongside collaboration with Legal/Finance to secure cost savings without compromising quality.
• Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
• Present stakeholders with cost comparisons for each venue, encompassing both limitations and potential enhancements.
• Increase brand visibility through strategic placement of promotional materials at high-profile events.
• Cultivated strong partnerships with local businesses/vendors, securing discounts for future events.
• Oversaw event registration process by collecting and tracking attendee information.
• Managed company intranet content, ensuring timely updates and relevance to the target audience.
• Provided communications support during organizational changes, minimizing confusion and maintaining employee morale.
• Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
• Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
• Drafted concise talking points for executives during crucial announcements or high-profile events, ensuring consistency in messaging.
• Cultivate strong, cross-functional relationships across the business to best address process improvement and provide recommendations to leadership as necessary.
• Partner with Corporate Communications to update and create new content for our website such as launching our Corporate Sustainability page
• Manage company profiles on Glassdoor, LinkedIn, etc
• Streamlined HR & Legal workflows for increased efficiency by automating various administrative tasks.
• Collaborate with the Legal Team to manage highly sensitive/ confidential information
• Proficiently manage and navigate employee relations matters at a moderate level, demonstrating a keen understanding of workplace dynamics and relevant policies
• Enhanced employee retention by implementing effective onboarding processes and regular check-ins
• Propel the full recruitment cycle forward by coordinating panel interviews, maintaining recruitment reports, collecting feedback from key stakeholders, drafting/extending offer letters

• Coordinated and executed engaging events tailored for new students, fostering a seamless transition and positive campus experience.
• Managed budget for first year programs
• Utilized strong organizational and communication skills to coordinate schedules and secure event spaces
• Managed a staff of 9 First Year Mentors by providing training on how to be effective mentors and conducting check ins throughout the year to address any concerns
• Recruited new staff by identifying top talent, scheduling interviews, and selecting new mentors for the upcoming year.

• Executed the recruitment and selection of new tour guides
• Organized and executed recruitment events with a strategic focus to attract and onboard new tour guides.
• Conducted training for new tour guides.

• Conducted student interviews 3 times per week, evaluating prospective students' enrollment applications
• Increased candidate engagement by conducting thorough and personable interviews.
• Scored applicants' candidacy for admission in thorough review following the interview.

• Led campus tours twice per week, adapted to visitor needs, answered questions, and responded accordingly about what prospective students are looking for in a college experience.