Cecilia Ortega
MIAMI,FL
Summary
A challenging position in the Administrative Field where extensive experience will be further developed and utilized. Ability to coordinate future revenue with potential clients in the insurance industry. Customer-oriented General Manager with 7 years of experience focused on increasing revenues and expanding margin. Adaptive and deadline-oriented consistently executes and completes multiple projects in high-stress environments. Meticulous leader and strategic planner with comprehensive managerial acumen, offering vision and motivational acumen.
Overview
23
23
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Administrative Office Manager
Med Global Assist LLC
01.2016 - 01.2023
- Reconcile QuickBooks weekly
- Controlled schedule for call center
- Hire new employees
- Conduct quarterly reports on sales
- Search for new potential clients
- Approve payments to providers
- Establish cost containment on high-cost invoice
- Process settlements for hospital bills.
- Coordinated travel arrangements for over 10 local and international travelers per year.
- Completed bi-weekly payroll for 15 employees.
- Reduced costs by negotiating providers contracts for medical services.
Procurement / Account Specialist
Fresca Farms
Miami, TX
01.2016 - 01.2017
- Process orders at farm level
- Order entry PO's and Pre-books into system
- Communicate with vendors to ensure pricing and quantities once it's confirmed
- Ensure compliance with accounting deadlines
- Confirm and process data for pricing
- Approve invoice for payment.
Procurement / Logistics Operator
Forever Blossoms
01.2005 - 01.2016
- Managed process orders at farm level
- Order entry PO's into the system
- Manage accounts Receivables
- Managed vendors account Payables and apply payments
- Ensure compliance with accounting deadlines
- Process data for pricing, freight and box count
- Handling imports and export documents, AWB's, invoices, POD's of products
- Schedule trucks for pick up and deliveries to carriers
- Track air waybills from airport to warehouse
- Give pallet counts to truck lines for pick up
- Send credits to farms
- Inventory for production
- Credits to Airlines
- Coordinated dispatching of 10 drivers to accomplish daily delivery requirements.
Administrative Assistance
Allied Farms
01.2004 - 01.2005
- Inventory handling
- Process credits for customers
- Keep reports up to date weekly and monthly
- Enter bills to pay in Quick Books
- Follow up with warehouse/sales
- Manage more than one line.
- Provided confidential administrative assistance to 6 sales executives
- Supported administrative-member risk management team with multifaceted administrative assistance such as organizing and transmitting records
Office Manager
David Trading Co., Inc.
01.2001 - 01.2004
- Handled more than 6 Accounts receivables and payables
- Learned sales protocol, account follow-up, and packing
- Computerized financial and historical records systems
- Keep track of stocking new items.
- Inventory control per item in the store
- Place orders to manufacture for bringing new items
Secretary
Central Air Repair
01.2000 - 01.2001
- Dispatch
- Coordinate schedules, records, and agendas
- Accounts receivable
- Assigned to assist sales representatives
- Handled more than one line.
Education
AA Accounting -
Miami Dade Community College
Miami, FL 01.2013 - 05.2015
Graduated -
Miami Sunset Senior High School
Miami, FL 01.1991 - 05.1993
Skills
Financial Oversight
Effective Communication
Business marketing
Budget Control
Contract Administration
Financial Oversight
Cost Reductions
Analytical Skills
Financial Planning
Networking abilities
Excellent Communication
Timeline
Administrative Office Manager
Med Global Assist LLC
01.2016 - 01.2023
Procurement / Account Specialist
Fresca Farms
01.2016 - 01.2017
AA Accounting -
Miami Dade Community College
01.2013 - 05.2015
Procurement / Logistics Operator
Forever Blossoms
01.2005 - 01.2016
Administrative Assistance
Allied Farms
01.2004 - 01.2005
Office Manager
David Trading Co., Inc.
01.2001 - 01.2004
Secretary
Central Air Repair
01.2000 - 01.2001
Graduated -
Miami Sunset Senior High School
01.1991 - 05.1993