Cecilia Ortega
MIAMI,FL
Summary
A challenging position in the Administrative Field where extensive experience will be further developed and utilized. Ability to coordinate future revenue with potential clients in the insurance industry. Customer-oriented General Manager with 7 years of experience focused on increasing revenues and expanding margin. Adaptive and deadline-oriented consistently executes and completes multiple projects in high-stress environments. Meticulous leader and strategic planner with comprehensive managerial acumen, offering vision and motivational acumen.
Overview
23
23
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Administrative Office Manager
Med Global Assist LLC
01.2016 - 01.2023
- Reconcile QuickBooks weekly
- Controlled schedule for call center
- Hire new employees
- Conduct quarterly reports on sales
- Search for new potential clients
- Approve payments to providers
- Establish cost containment on high-cost invoice
- Process settlements for hospital bills.
- Coordinated travel arrangements for over 10 local and international travelers per year.
- Completed bi-weekly payroll for 15 employees.
- Reduced costs by negotiating providers contracts for medical services.
Procurement / Account Specialist
Fresca Farms
Miami, TX
01.2016 - 01.2017
- Process orders at farm level
- Order entry PO's and Pre-books into system
- Communicate with vendors to ensure pricing and quantities once it's confirmed
- Ensure compliance with accounting deadlines
- Confirm and process data for pricing
- Approve invoice for payment.
Procurement / Logistics Operator
Forever Blossoms
01.2005 - 01.2016
- Managed process orders at farm level
- Order entry PO's into the system
- Manage accounts Receivables
- Managed vendors account Payables and apply payments
- Ensure compliance with accounting deadlines
- Process data for pricing, freight and box count
- Handling imports and export documents, AWB's, invoices, POD's of products
- Schedule trucks for pick up and deliveries to carriers
- Track air waybills from airport to warehouse
- Give pallet counts to truck lines for pick up
- Send credits to farms
- Inventory for production
- Credits to Airlines
- Coordinated dispatching of 10 drivers to accomplish daily delivery requirements.
Administrative Assistance
Allied Farms
01.2004 - 01.2005
- Inventory handling
- Process credits for customers
- Keep reports up to date weekly and monthly
- Enter bills to pay in Quick Books
- Follow up with warehouse/sales
- Manage more than one line.
- Provided confidential administrative assistance to 6 sales executives
- Supported administrative-member risk management team with multifaceted administrative assistance such as organizing and transmitting records
Office Manager
David Trading Co., Inc.
01.2001 - 01.2004
- Handled more than 6 Accounts receivables and payables
- Learned sales protocol, account follow-up, and packing
- Computerized financial and historical records systems
- Keep track of stocking new items.
- Inventory control per item in the store
- Place orders to manufacture for bringing new items
Secretary
Central Air Repair
01.2000 - 01.2001
- Dispatch
- Coordinate schedules, records, and agendas
- Accounts receivable
- Assigned to assist sales representatives
- Handled more than one line.
Education
AA Accounting -
Miami Dade Community College
Miami, FL 01.2013 - 05.2015
Graduated -
Miami Sunset Senior High School
Miami, FL 01.1991 - 05.1993
Skills
Financial Oversight
undefinedTimeline
Administrative Office Manager
Med Global Assist LLC
01.2016 - 01.2023
Procurement / Account Specialist
Fresca Farms
01.2016 - 01.2017
AA Accounting -
Miami Dade Community College
01.2013 - 05.2015
Procurement / Logistics Operator
Forever Blossoms
01.2005 - 01.2016
Administrative Assistance
Allied Farms
01.2004 - 01.2005
Office Manager
David Trading Co., Inc.
01.2001 - 01.2004
Secretary
Central Air Repair
01.2000 - 01.2001
Graduated -
Miami Sunset Senior High School
01.1991 - 05.1993
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