Chandra Donahoe
Orange,CA
Summary
Detail-oriented administrative professional with a proven track record in office management, procurement, contracts, communication, and customer service. Skilled in coordinating operations and enhancing team collaboration to ensure efficient workflow.
Overview
11
11
years of professional experience
Work History
Administrative Secretary
Santa Ana College - Public Information Office
Santa Ana, CA
08.2025 - Current
- Managed office communication and correspondence for the Public Information Office.
- Scheduled meetings and appointments for staff and administration personnel.
- Assisted in preparing promotional materials for college events and initiatives.
- Supported the development of social media content to enhance public engagement.
- Maintained office supplies inventory, ensuring availability of necessary materials.
- Provided general administrative support to ensure smooth daily operations at the office.
- Provided administrative support to the executive team including filing, faxing, photocopying, scanning documents.
- Wrote email messages, memos, and business letters for management and proofread documentation to provide error-free correspondence.
- Inputted data accurately into computer systems in order to generate reports or tracking documents.
- Created purchase agreements following district guidelines.
- Requested purchase requisitions pursuant to the completion of the purchase agreement process.
Administrative Clerk
Santa Ana College - Maintenance & Operations
Santa Aan, CA
08.2018 - 08.2025
- Organized and maintained filing systems for efficiency and accessibility.
- Coordinated inventory supplies for operational needs across campus facilities.
- Facilitated communication between staff and management regarding operational issues.
- Maintained office equipment and ensured functionality for daily operations.
- Answered phone to take messages or redirect calls to colleagues.
- Organized and maintained filing systems both electronically and manually.
- Provided administrative support to the executive team.
- Greeted and signed in visitors to facilitate front office operations.
- Coordinated repair projects via the Solicitation of Quotes process, ensuring compliance with applicable laws, regulations and policies of the organization.
- Liased with the Purchasing Department to ensure that projects were compliant with the district's procurement guidelines.
- Assisted in the preparation of regularly scheduled reports.
- Monitored and managed office budget and expenses.
- Ordered supplies and equipment as needed.
- Created purchase orders for various vendors in accordance with company procedures.
- Performed office automation duties using email, desktop publishing and spreadsheets.
- Processed employee payrolls according to established guidelines.
- Reviewed all invoices for accuracy prior to processing payment requests.
Administrative Clerk
Rancho Santiago Community College District
Santa Ana, CA
08.2015 - 08.2025
- Provided administrative support to the executive team.
- Greeted clients and visitors to the center.
- Coordinated appointments for seven business consultants.
- Created and maintained PowerPoint presentations and handouts for classes and seminars.
- Updated client database.
Education
Bachelor of Arts - Theatre Arts
University of California, Santa Cruz
Santa Cruz, CA06-1996
Skills
- Office management
- Document preparation
- Inventory coordination
- Data entry
- Purchase agreements
- Communication skills
- Customer service
- Problem solving
- Team collaboration
- Critical thinking
- Billing and invoicing
Timeline
Administrative Secretary
Santa Ana College - Public Information Office
08.2025 - Current
Administrative Clerk
Santa Ana College - Maintenance & Operations
08.2018 - 08.2025
Administrative Clerk
Rancho Santiago Community College District
08.2015 - 08.2025
Bachelor of Arts - Theatre Arts
University of California, Santa Cruz