Charlene Ruffin
Raleigh,NC
Summary
Dynamic Accounts Payable Specialist with proven expertise at Insight Global, excelling in vendor reconciliation and financial reporting. Recognized for optimizing processes, enhancing efficiency, and maintaining strong vendor relationships. Adept in Great Plains software and committed to accuracy, I consistently deliver results that support month-end closing and improve operational workflows.
Overview
19
19
years of professional experience
Work History
Accounts Payable Coordinator
Insight Global
Morrisville, NC
11.2020 - Current
- Reconciliation of vendor bank statements
- Import consolidated vendor invoices using excel into Great Plains
- Ensures vendor, invoice, and quantity matching before posting
- Processed accounts payable accruals and reversed journal entries.
- Executed full cycle accounting processes for accuracy and compliance
- Identified process inefficiencies and implemented improvements to streamline operations
- Developed SOPs for accounting department to standardize processes
Account Payable Specialist
Bioventus
Durham, NC
03.2020 - 09.2020
- Streamlined accounts payable processes to enhance operational efficiency and improve workflows.
- Completed end-to-end process by booking and validating coding within specified deadlines.
- Reconciles vendor statements with invoices received
- Maintains vendor accounts and communicates changes to internal Vendor Master Team
- Reviews accounting treatment and coding of AP
- Updated accounts payable procedures in AP manual, ensuring alignment with current practices.
- Assists in month end closing and monthly reporting to include Balance Sheets reconciliations
- Established and maintained effective working relationships with employees, vendors and internal Stakeholder
- Responds to request for data and resolves issues with supplier/vendor/employee/auditor queries
- Corrects postings of invoices, related to Purchase Order Spend and Non PO spend areas
- Processes Accounts Payable accruals, journal reversals, reconciliation
Accounts Payable Specialist
United Methodist Conference of NC
, NC
02.2019 - 03.2020
- Processed daily receipts and payables requisitions to ensure timely payment and record accuracy
- Processed daily receipts and payables requisitions
- Processed expense reports using Concur software for accurate expense tracking and reimbursement
- Updated client records to ensure accuracy and compliance with data management standards.
- Assisted in client inquiries and research to resolve issues and enhance client satisfaction
- Coordinate with the Grants Administrator to provide needed information for grant reporting
- Conducted research on grant inquiries to provide accurate information and support.
- Prepare any required Disaster Recovery mailings or communications
- Provide staff support for the Director of Disaster Ministries as needed
Accounts Payable Specialist
Accounttemps Staffing Agency
06.2018 - 02.2019
- Accounts Payable processing; coding, approval via DocuSign, and payment processing to include Purchase Order requests; approval routing, processing and tracking
- Concur expense reporting review and processing
- Prepaid and Accrued Payables tracking and reconciliations
- Refined payment process to enhance accuracy and efficiency
- Perform financial reconciliations to support the month end and quarterly close process
- Managed projects and executed various accounting duties to ensure timely financial operations
- Contributed to metrics reporting and analysis, supporting strategic decision-making for finance/accounting
AP/AR Manager
Solid Rock Ministry International
Garner, NC
06.2007 - 03.2018
- Process End of Year Financial Assessments
- Checked figures, postings, and documents for accuracy and compliance with accounting standards to ensure reliable financial records.
- Reconciled discrepancies in records and reported findings to maintain accuracy and integrity of financial data.
- Compiled statistical and financial reports on cash receipts, expenditures, accounts payable and receivable, and profits and losses to support informed decision-making.
- Operate computers programmed with accounting software to record, store, and analyze information.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Receive, record, and bank cash, checks, and vouchers.
- Comply with federal, state, and company policies, procedures, and regulations.
Education
Bachelor of Science Degree - Business Administration
Shaw University
Raleigh, North Carolina05.2007
Skills
- Accounts payable
- Invoice processing
- Vendor reconciliation
- Vendor management
- Purchase order management
- Financial reporting
- Month-end closing
- Year-end closing
- Bank reconciliation
- Ledger maintenance
- Account reconciliation
- General ledger accounting
- Great Plains software
- Bookkeeping
- Attention to detail
- Problem solving
Qualification Summary
Highly focused and meticulous A/P and A/R professional with 11+ years’ experience with an exceptional client satisfaction record and work ethic. Strong multitasker able to manage multiple accounting projects with complete accuracy and professionalism. Able to work well independently or with a group of small and large accounting teams., Customer relations, Invoice management, Account reconciliation, Payment transactions, Multi-line phone, Database management, Document control, Mathematical skill, Budgeting, Financial administration, Complex problem solving, Strong communication skills, Effective time management, Typing: 60wpm
Timeline
Accounts Payable Coordinator
Insight Global
11.2020 - Current
Account Payable Specialist
Bioventus
03.2020 - 09.2020
Accounts Payable Specialist
United Methodist Conference of NC
02.2019 - 03.2020
Accounts Payable Specialist
Accounttemps Staffing Agency
06.2018 - 02.2019
AP/AR Manager
Solid Rock Ministry International
06.2007 - 03.2018
Bachelor of Science Degree - Business Administration
Shaw University