Chelsea Haile
Goodyear,USA
Summary
Diligent Administrative Assistant with proven background in managing office operations and supporting executive staff. Successfully coordinated schedules, handled correspondence, and improved workflow processes. Demonstrated organizational and multitasking skills while maintaining high level of accuracy and attention to detail.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Administrative Assistant
KeHE Distributors
Goodyear, AZ
08.2023 - 08.2025
- Managed and maintained executive calendars, scheduling appointments, meetings, and travel arrangements
- Coordinated and organized company events, including conferences, seminars, and team-building activities
- Prepared and edited correspondence, reports, presentations, and other documents as needed
- Maintained office supplies inventory by anticipating needs and placing orders in a timely manner
- Screened phone calls and emails for executives, providing accurate information or redirecting inquiries to appropriate staff members
- Assisted with the onboarding process of new employees by preparing necessary paperwork and coordinating orientation sessions
- Managed expense reports for executives by accurately tracking receipts, reconciling expenses, and submitting reimbursement requests in a timely manner
- Handled sensitive information with utmost confidentiality while maintaining data integrity at all times
- Organized complex travel itineraries for executives including flights, accommodations, transportation arrangements ensuring smooth logistics throughout the trip
- Supported HR department in recruitment efforts by screening resumes/CVs of potential candidates based on predefined criteria before forwarding them to hiring managers for further evaluation
- Streamlined office operations through implementation of standardized processes/procedures resulting in increased productivity across departments
- Managed and updated company databases, ensuring accuracy and completeness of information
- Served as the primary point of contact for visitors/guests, greeting them professionally and ensuring their needs were met during their visit
- Collaborated with cross-functional teams on special projects/initiatives such as process improvement initiatives or system implementations/upgrades
HR Compliance Coordinator
Swift Transportation
Phoenix, AZ
09.2021 - 08.2023
- Audit all new hire and rehire I-9's and E-Verify
- Conduct training for all I-9 processors regarding the I-9 and E-Verify
- Track I-9 Errors and correct accordingly
- Processes all employee verification of employments
- Review and respond to all unemployment claims with detailed packets on separation
- Receive and respond to all subpoenas and request for records in compliance with company policy
- Answer incoming calls regarding employment verifications and request for records
Human Resources Specialist
Agua Fria Union High School District
Avondale, AZ
08.2018 - 09.2021
- Maintains punctual and regular attendance.
- Greets and assists parents, employees and public; provides appropriate information and/or direction.
- Provides information regarding employment, position opening, pay rates and benefits.
- Maintains District personnel records on employment status, education requirements, professional growth, staffing, reduction in force, recall, surplus, reassignment, seniority, retirement, absences and longevity of District personnel.
- Verifies professional development activities for certification renewal, records new and renewed certificates and verifies certification/education and experience of applicants to determine qualifications.
- Processes personnel action requests and issues employment contracts.
- Provides guidance and assistance to Administration Offices regarding District policies and procedures relating to Human Resources department; collects data and compiles reports for administration and other agencies as needed; reviews and edits materials for compliance with policies and procedures.
- Assists volunteers, student teachers and employees in completing Human Resources documents.
- Prepares personnel folders for new hires and/or exiting employees.
- Maintains personnel files and all personnel documents.
- Manages tracking of all application materials.
- Maintains a file of the Recommendation for Hire Summary Sheets.
- Maintains a database for tracking all employee evaluations
- Cover Front Desk/Reception as needed
Student Services Advisor
Southwest Institute of Natural Aesthetics
Tempe, AZ
03.2010 - 08.2018
- Utilize various reports to oversee student hour completion.
- Accept and post student tuition payments.
- Audit new student files.
- Audit graduate Files
- Assist students with creation of a degree completion plan.
- Process student drop and withdrawals in accordance with established regulations and procedures.
- Report monthly hours to the AZ state board of Cosmetology.
- Build and schedule all future classes
- Registration of students for all continuing education classes.
- Covered Front Desk as needed
Education
High school diploma or GED -
North High School
Phoenix, AZ05-2006
Trade school - undefined
Skills
- Microsoft Office
- Client communication
- Content creation
- Documentation review
- Administrative Assistant
- Kronos
- Photocopying
- Talent Acquisition
- Receptionist
- Payroll record maintenance
- Microsoft Outlook
- Data management
- Clerical experience
- SharePoint
- Human Resources
- Clerical
- Administrative experience
- Google Suite
- Time Management
- Customer service
- Workday
- Attention to detail
- Organizational Skills
- Data entry
- Customer relationship management
- ATS
- Microsoft PowerPoint
- Word processing
- HR systems
- Interviewing
- Executive administrative support
- HRIS
- Employment & labor law
- Microsoft Excel
- Scheduling
- Event planning
- Typing
- Powerpoint
- Office experience
- Microsoft Word
- Excel
- English
- Photography
- Workflow management (operations management method)
- Office management
- Computer skills
- OneSite
- Scanning
- Communication skills
- Computer operation
- Phone answering
- School experience
- Writing skills
- Appointment scheduling
- Employee relations
- Billing
- Employee Orientation
- Contracts
- Payroll processing
- Outlook
- Recruiting
- Front desk
- Office administration
- Administrative support
Certification
Driver's License
Languages
English
Additional information
- Proficient in all Windows and Google applications
- Superior multitasking abilities
- Team Player
- Upbeat personality
Timeline
Administrative Assistant
KeHE Distributors
08.2023 - 08.2025
HR Compliance Coordinator
Swift Transportation
09.2021 - 08.2023
Human Resources Specialist
Agua Fria Union High School District
08.2018 - 09.2021
Student Services Advisor
Southwest Institute of Natural Aesthetics
03.2010 - 08.2018
Trade school - undefined
High school diploma or GED -
North High School