Julianne Obiniana
South San Francisco,CA
Summary
Resourceful Executive Assistant & Operations Specialist dedicated to maximizing executive productivity and operational performance. Expertise in calendar and travel management, process automation, budget tracking, and team coordination. Strong communicator and problem-solver adept at anticipating leadership needs and executing high-impact operational projects.
Overview
5
5
years of professional experience
Work History
Executive Assistant / Operations Specialist
NewLimit
South San Francisco, California
03.2025 - Current
- Managed heavy, dynamic calendaring and complex global travel logistics for the CEO and executive team, proactively resolving conflicts to maximize leadership productivity.
- Orchestrated logistics and prepared confidential materials for Board of Directors meetings, serving as primary gatekeeper and liaison for high-level executive communications to ensure effective engagement.
- Directed daily office operations and facility management, overseeing vendor relationships, operating budgets, and the execution of corporate events and executive offsites.
- Spearheaded operational process improvements and streamlined administrative workflows, bridging gaps between departments to enhance organizational efficiency and support company scaling efforts.
- Standardized and executed employee onboarding and offboarding protocols, collaborating closely with HR and IT to guarantee smooth transitions and day-one readiness for all new hires.
- Coordinated full-cycle recruiting and hosted candidate on-sites, seamlessly scheduling complex, multi-panel interviews to deliver an exceptional candidate experience.
Executive & Accounting Assistant
Salter Inc.
03.2023 - 11.2024
- Prioritized and managed executive's inbox, ensuring timely responses to important communications.
- Supported 3 Senior Vice Presidents by managing correspondence with internal departments and external contacts, facilitating effective communication.
- Streamlined organization and accessibility through comprehensive file management practices, improving retrieval efficiency.
- Processed invoices, payments, and credits accurately, ensuring timely communication with customers to resolve issues promptly.
Executive & Marketing Assistant
Salter Inc.
09.2021 - 03.2023
- Provided administrative and marketing support to 3 Senior Vice Presidents by preparing marketing materials, including qualifications, project lists, resumes, firm profiles, brochures, and references to enhance client engagement.
- Collaborated with the marketing department to develop fee proposals, enhancing presentation and clarity through writing, editing, and organizing proposal materials.
- Managed follow-up on marketing correspondence, ensuring timely delivery of requested information and fostering effective communication with clients..
- Assisted with filing and organizational tasks to maintain an efficient filing system.
Education
Bachelor of Science - Business Administration
Sonoma State University
Rohnert Park12-2020
Skills
- Executive/Administrative Support
- People Operations
- Recruiting
- Office Operations
- Human Resources
- Investor Relations
Timeline
Executive Assistant / Operations Specialist
NewLimit
03.2025 - Current
Executive & Accounting Assistant
Salter Inc.
03.2023 - 11.2024
Executive & Marketing Assistant
Salter Inc.
09.2021 - 03.2023
Bachelor of Science - Business Administration
Sonoma State University