Cindy Hardigree
Dawsonville,GA
Summary
With 40 years of administrative experience, I offer a professional and knowledgeable approach to my work. I excel in efficient planning, problem-solving, and communication. I am interested in advancing my career with Forsyth County School System. Throughout my career, I have consistently achieved outstanding results within tight deadlines, demonstrating my ability to deliver exceptional outcomes.
I am experienced with coordinating administrative tasks and maintaining organized office environments. I utilize strong organizational skills to enhance office efficiency and support team operations. And, track record of effective communication and multitasking to meet diverse administrative needs.
Overview
40
40
years of professional experience
Work History
Administrative Assistant to Assistant Superintendent Support Services
Barrow County School System, Professional Development Center
Winder, GA
08.2022 - Current
- Provide comprehensive administrative support to enhance operational efficiency for Assistant Superintendent Support Services and Deputy Superintendent.
- Assisted in budgeting and expense tracking for departmental projects.
- Authenticated and notarized documents on behalf of Barrow County School System, maintaining accuracy and confidentiality in all processes.
- Oversaw budget management across multiple departments, including support services, deputy superintendent, athletic and student activities, student services, health services, safety and security, project aware, data assessment and accountability, and communications to optimize resource allocation.
- Prepare purchase orders for Support Services, Deputy Superintendent, Athletic/Student Activities, REACH, Student Services, Health Services, Safety & Security, Project Aware, Data, Assessment & Accountability, and Communications
- Submit and monitor financial reports and budget amendments using Munis
- Utilize Simbli eBoard to add agenda items for BOE Work Sessions and Board Meetings
- Coordinated conference registration and travel arrangements to ensure seamless participant experience.
- Executed entry and reconciliation of employee leave records in YOSS for Assistant Superintendent of Support Services and Deputy Superintendent.
- Collaborate with school Data Clerks and administrators to compile enrollment numbers for Student Count reports every 20 days
- Process requests for high school transcripts and verification of graduation using ScribOrder (web-based software)
- Point of Contact for all school administrators, parents, and hearing officer regarding disciplinary tribunal hearings and waivers
- Coordinate preparation of student records which have been subpoenaed
- Facilitate timely preparation and efficient flow of written communications between school administrators, Data Clerks, and parents, in person and by telephone and email, while being discreet regarding confidential information
- Maintain calendar for disciplinary hearings
- Serve as liaison for school Data Clerks regarding maintenance of student records and electronic handling using DocuShare and Person Documents
- Provide support to Registration during peak enrollment periods
- Collaborate with Chief Financial Officer on special project relating to 9/4/2024 incident at Apalachee High School with varying degrees of complexity while maintaining confidentiality of sensitive information; process individual counseling reimbursements through Employee Self Service or gather information to get providers setup as a vendor in Munis; liaison between employees, vendors and Accounts Payable to maintain effective lines of communication; develop and maintain detailed records
- Collaborate with Business Services on special project with varying degrees of complexity while maintaining confidentiality of sensitive information; upon request from Victims Compensation Division Program, research and verify the presence of students at Apalachee High School on 9/4/2024
- Maintain permanent student records; designed a map of records room; merged transcript cards and permanent folders
- Identify and recommend changes to existing ScribOrder products and collaborated to create an electronic delivery option for current or former students to receive transcripts to improve efficiency and quality service
- Manage filing system for disciplinary hearings and waivers, maintain database and complete other clerical tasks such as scanning and verifying behavior resolution in Infinite Campus
- Coordinate office supply inventory, proactively order necessary items before depletion to avoid workflow disruptions
- Assist HR by volunteering to cover PDC Receptionist position by answering multi-line phone system, routing calls, delivering messages and greet visitors; coming in early and leaving late during first week of school to ensure student safety
- Maintain database of student transcripts
- Review Hospital Homebound Teacher and Registration timesheets for accurate time reporting and proper funding assigned prior to submission to Payroll
- Process student record requests for withdrawn students and graduates
- Excellent knowledge of Microsoft, Infinite Campus, DocuShare, YOSS, Bank of America Works
- Point of contact for Standard Office Solutions regarding copier supplies and service
- Perform various administrative duties to assist with System Wide donations to Barrow County Cooperative Benevolence Ministry, Inc.; collect and receipt money, prepare forms, coordinate deposit with stakeholder; establish and maintain up-to-date detailed records
- Perform various administrative duties to assist School Social Workers with a mental health summit; collect and receipt money, prepare forms, coordinate deposit with stakeholder; establish and maintain up-to-date detailed records
Receptionist/Clerk/Bookkeeper
Barrow County School System, Center for Innovative Teaching
Winder, GA
10.2018 - 08.2022
- Process fingerprints and background checks; retrieve results from GBI
- Manage database with background investigation results
- Ensure highly confidential records are secure
- Create and maintain web-based calendar to manage fingerprint appointments
- Coordinate background checks for employee recertification; upon receipt of results, notify Planning & Personnel, format Microsoft Excel spreadsheet to streamline ordering process; collabrate with BIB to upload, monitor, and receive results; create, update, and maintain spreadsheet in SharePoint with background results
- Take badge pictures for new hires; upload to Google Drive and notify Planning & Personnel
- Assist Planning & Personnel with Employment Eligibility Verification (Form I-9) in EMP Trust HR (Employee Onboarding Software); physically examine acceptable identification documents provided by the employee; authorize and release information to E-Verify
- Utilize EMP Trust HR (Employee Onboarding Software) to print Authorization for Release of Information for employees who did not provide required paperwork at fingerprint appointment
- Collect monies for fingerprinting fee; prepare receipt and Monies Collected Form, deliver to PDC for deposit; keep copies and maintain supporting documentation
- Receive and reconcile Background Investigation Bureau (BIB) and GBI invoices and for Accounts Payable
- Assist with the successful completion of the GCIC Audit; complete the Pre-Audit; ensure the User Agreement between GCIC and Barrow County Schools was renewed; oversee the Security Awareness Training; compile all requirements which resulted in all areas of the audit being found in full compliance
- Download GBI Sex Offender Registry Data, map addresses for a visual reference, and distribute to stakeholders
- Utilize BIB to review and approve volunteers; update Barrow County Schools Approved Volunteer List and file reports
- Collaborate with Barrow County Schools Planning & Personnel, Primero and Aligned Cleaning to provide fingerprinting results
- Process volunteer background checks; create, update, and maintain an Excel spreadsheet in Microsoft Office for BCSS Approved Volunteers; work closely with District and School Level Mentor Coordinators
- Interact effectively with general public, students, faculty & staff, parents, and administrators
- Greet visitors to Center for Innovative Teaching, determine nature of business, and direct appropriately
- Monitor, prepare and submit Travel Expense Forms for Chief Safety & Security Officer
- Submit work orders for Chief Safety & Security Officer and AIM utilizing Asset Essentials
- Answer telephones, respond to inquires, and transfer calls appropriately
- Maintain financial records and submit reports
- Enter requisitions in Munis
- Schedule events for Center for Innovative Teaching
- Order supplies for Chief Safety and Security Officer & AIM
- Receive all monies for AIM, prepare and make deposits; provide documentation to Accounts Receivable and maintain supporting documentation
- Adhere to School Accounting Guidelines
- Code attendance in Infinite Campus
- Create student schedules, make schedule changes, create Activity Rosters
- Coordinate grading window open/closing with teachers for progress reports and report cards; follow-up to ensure deadlines are met; print reports and distribute
- Use Frontline to create, approve, and reconcile faculty & staff absences
- Collaborate with County Line Elementary School Nutrition Manager to provide lunch count and notify changes
- Perform Clinic Worker duties; receive medication from parents; create and maintain log of medications and dispense medication daily and/or as needed; take student temperature, provide ice, bandages, evaluate symptoms; assist Type 1 diabetic students with insulin and blood sugar monitoring
- Prepare invoice for Primero
- Assist with Contact Tracing for AIM; prepare letters; contact parents; update attendance in Infinite Campus; update and maintain quarantine spreadsheet in Microsoft Teams
- Prepare and submit School Level Fund Raising Approval Form, BOE Fundraiser Form, and Student Count for AIM
- Collaborate with Payroll to confirm direct deposit changes
- Issue receipt books to teachers; maintain log where members must check receipt book out and in when money collection is complete for the school year
- Utilize S2 To reconcile scan in/scan out reports
Registrar
Barrow County School System, Westside Middle School
Winder, GA
03.2015 - 09.2018
- Ensure integrity, accuracy, and security of all academic records of current and former students
- Facilitate student registration and withdrawals
- Build student schedules
- Completed backscanning
- Monitor and update proof of residency for current students
- Monitor Georgia Immunization Form3231 for current students
- Work with parents to obtain required documentation for provisional enrollments
- Provide student count data to Director of Student & Data Services
- Pick-up food bags for "Food 2 Kids"
- Utilize Infinite Campus, DocuShare, Registration Gateway/Scan Site, FTETrack, GRITS (Georgia Registry of Immunization Transactions and Services), Google Drive
- Assist principal secretary/bookkeeper with collecting/counting/reporting monies collected and take deposits to bank
- Prepare money boxes for sporting activities
- Familiar with requisitions, purchase orders and Munis
Special Education Paraprofessional
Barrow County School System, Apalachee High School
Winder, GA
10.2014 - 03.2015
- Provide administrative support maintaining student records, grading and assessing student work
- Assist with student assessments and collecting data on student progress
- Ensure the classroom, equipment and other resources are maintained in safe and sanitary conditions
- Assist with routing record keeping
- Supervise students in classroom
- Attend school and district meetings and programs for training and development
- Maintain confidentiality of special education records
Extended Day Program Coordinator
Hebron Christian Academy
Dacula, GA
08.2012 - 10.2014
- Developed and started the Extended Day Program at Hebron Christian Academy
- Supervise a team of6 before and after-school teachers and approximately40 students (kindergarten-8th grade)
- Work closely with elementary & middle school principals
- Communicate with parents in person and via email and phone calls
- Organize lunch and activities for early release days
- Assign work schedules
- Promote and advertise before and after school program
- Recruit, review employment applications, interview and hire staff
- Schedule and lead staff meetings
- Monitor staff-to-student ratio
- Purchase snacks and materials
- Ensure student safety
- Process payroll
- Organize receipts for accounting
- Develop, implement, modify and document recordkeeping and accounting systems, making use of current computer technology
- Assist in the office performing general office duties such as typing, operating office machines such as photocopiers, scanners, facsimile machines, personal computers
- Assist with the organization of fundraising activities such as Walk of Faith, Grandparents Day and Auction for Education
- Camp Invention Director, June2014
Frontline Supervisor
The United States Department of the Treasury
Chamblee, GA
03.1986 - 09.2011
- Supervise a team of 12-30 Accounting Technicians in an office environment processing tax returns and controlling / balancing accounts for the Internal Revenue Service
- Prepare, examine, and analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards
- Report to management regarding the finances of establishment
- Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology
- Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs
- Assign work schedules, following work requirements, to ensure quality and timely delivery of service
- Recruit and hire staff members
- Process and review employment applications to evaluate qualifications or eligibility of applicants
- Select applicants meeting specified job requirements and refer them to hiring personnel
- Interview job applicants
- Inform job applicants of their acceptance or rejection of employment
- Schedule training activities
- Train staff members to perform work activities, such as using computer applications, proper operational procedures and functions, and explain policies
- Explain company personnel policies, benefits, and procedures to employees or job applicants
- Answer questions regarding salary, benefits and other pertinent information
- Observe and evaluate workers' performance to ensure quality service and compliance
- Take disciplinary action to address performance problems
- Collaborate with staff members to plan and develop programs of events, schedules, or conferences
- Meet with various levels of management to stay informed of changes affecting operations
- Resolve customer complaints regarding worker performance and services rendered
- Requisition necessary supplies, equipment and services
- Analyze and record personnel and operational data, write related activity reports
- Maintain logs of activities and completed work
- Process payroll information and make travel arrangements
- Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence
- Record data for each employee, including such information as addresses, weekly earnings, absences, amount of production, supervisory reports on performance and dates of and reasons for terminations
- Perform general office duties such as typing, operating office machines, and sorting mail
- Track materials removed from files in order to ensure that borrowed files are returned
- Inspect work areas and operating equipment to ensure conformance to established standards in areas such as security, cleanliness and maintenance
- Participate in continuing education to stay abreast of trends and developments
- Compile, sort and verify the accuracy of data before it is entered
- Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers according to classification and identification information
- Assign and record or stamp identification numbers or codes in order to index material for filing
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
- Open, sort, and distribute incoming correspondence, including faxes and email
- Gather personnel records from other departments
- Examine employee files
- Compile and prepare reports and documents pertaining to personnel activities
- Provide assistance in administering employee benefit programs and worker's compensation plans
- Answer telephones, direct calls, and take messages
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
- Compute, record, and proofread data, such as records or reports
- Review files, records, and other documents to obtain information to respond to requests
- Troubleshoot problems involving office equipment, such as computer hardware and software
- Check data input or verify totals on forms prepared by others to detect errors in arithmetic, data entry, or procedures
- Monitor, evaluate and record training activities of staff
- Offer specific training programs to help workers maintain or improve job skills
- Assess training needs through surveys, interviews with employees, focus groups, or consultation with managers, instructors or computer representatives
- Select and assign instructors to conduct training
- Schedule classes based on availability of classrooms, equipment, and instructors
- Attend meetings and seminars to obtain information for use in training programs, or to inform management of training program status
- Develop emergency management plans for recovery decision making and communications, continuity of critical departmental processes, or temporary shut-down of critical departments to ensure continuity of operation
- Oversee the daily performance of computer systems
Education
GED -
Technical College System of Georgia
Georgia10-1986
Skills
- File management
- Document preparation
- Problem-solving
- Calendar management
- Expense reporting
- Travel arrangements
- Budget tracking
- Customer service
- Computer skills
- Dedicated team player
- Data collection
- Critical thinking
Awards
Due to consolidation of the Atlanta Submission Processing Center, in September2011 I retired from the Internal Revenue Service following twenty five years of loyal service. Upon my retirement from the Federal service, I received the ALBERT GALLATIN AWARD. This is the highest career service award in the United States Department of Treasury. I began my career as a data transcriber, moving to a lead data transcriber and promoted to a frontline supervisor for my last fifteen years of service.
Timeline
Administrative Assistant to Assistant Superintendent Support Services
Barrow County School System, Professional Development Center
08.2022 - Current
Receptionist/Clerk/Bookkeeper
Barrow County School System, Center for Innovative Teaching
10.2018 - 08.2022
Registrar
Barrow County School System, Westside Middle School
03.2015 - 09.2018
Special Education Paraprofessional
Barrow County School System, Apalachee High School
10.2014 - 03.2015
Extended Day Program Coordinator
Hebron Christian Academy
08.2012 - 10.2014
Frontline Supervisor
The United States Department of the Treasury
03.1986 - 09.2011
GED -
Technical College System of Georgia