Clare M. Kimber
Pompano Beach,FL
Summary
Detail-oriented executive assistant skilled in managing executive schedules, coordinating communications, and maintaining confidential records. Proven track record of supporting leadership initiatives through effective organization and timely responses. Strong abilities in document preparation and customer service enhance overall office efficiency.
Overview
1
1
Certification
30
30
years of professional experience
Work History
Executive Assistant to President/CEO
Women In Distress of Broward County
Pompano Beach, FL
01.2024 - Current
- Coordinated scheduling and logistics for executive meetings and events to ensure seamless execution.
- Developed reports and presentations for leadership teams to inform decision-making.
- Facilitated communication across departments and external stakeholders to enhance collaboration.
- Maintained detailed records for confidential information and correspondence.
Sales Gallery Assistant (Part-time, weekends)
Douglas Elliman (Alina Residences)
Boca Raton, FL
01.2022 - Current
- Provided excellent customer service to gallery visitors and potential buyers.
- Supported marketing efforts by promoting exhibitions through social media channels.
- Assisted in organizing gallery exhibitions and events for high-end properties.
- Managed client inquiries and provided exceptional customer service during showings.
- Coordinated with artists and vendors to ensure timely delivery of artwork.
Building Admin. Coordinator (Contract)
Princess Cruises
Fort Lauderdale, FL
01.2024 - 01.2024
- Managed inventory of supplies needed for various onboard activities and events.
- Collaborated with teams to ensure compliance with safety regulations and protocols.
- Facilitated booking processes for shore excursions and onboard services.
Office Manager/Bookkeeper (Contract)
American Bath and Shower
Pompano Beach, FL
01.2023 - 01.2024
- Coordinated office operations to support daily activities and improve workflow.
- Oversaw inventory management, ensuring supplies were always available.
- Developed office policies to streamline communication and processes.
- Trained new employees on office procedures and company standards.
- Facilitated meetings, documenting minutes and distributing information promptly.
- Maintained filing system for records, correspondence and other documents.
Administrative Assistant/Reception
Zinober Diana & Monteverde
Fort Lauderdale, PA
01.2023 - 01.2024
- Managed client communications and scheduled appointments for legal consultations.
- Prepared legal documents and maintained organized case files for attorneys.
- Conducted research on legal precedents and assisted in case preparation.
Executive Assistant/HR Specialist
Circle House Coffee Cafe
Fort Lauderdale, FL
01.2022 - 01.2023
- Coordinated executive schedules and meetings across multiple departments.
- Managed communications and correspondence on behalf of senior leadership.
- Assisted in preparing reports and presentations for board meetings.
- Fostered positive relationships with internal and external stakeholders.
- Maintained confidential records and files related to executive operations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Performed data entry tasks in various software programs including MS Excel spreadsheets.
Weekend Inside Sales Specialist (Part-time weekends)
American Bath and Shower
Pompano Beach, FL
01.2022 - 01.2022
- Managed customer inquiries and provided product information to enhance sales.
- Utilized CRM software to track customer interactions and sales progress effectively.
- Assisted in preparing sales proposals and presentations for prospective clients.
- Conducted market research to identify potential leads and opportunities for growth.
Senior Executive Assistant/Sales
ACS Laboratory
Boca Raton, FL
01.2021 - 01.2022
- Prepared comprehensive reports and presentations for senior leadership meetings.
- Acted as a primary point of contact for internal and external stakeholders.
- Maintained confidential files and documents, ensuring information security and accessibility.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Customer Service Representative (Remote Part-time)
1-800Pet Meds
Delray Beach, FL
01.2021 - 01.2022
Office Manager/Billing and Accounting/H.R. Specialist
Campus Ivy
Sunrise, FL
01.2019 - 01.2021
Mortgage Loan Processor (Remote Part-time)
Arvarden Consulting
Boston, MA
01.2018 - 01.2021
Executive Assistant to Revenue Collections Manager
City of Fort Lauderdale
Fort Lauderdale, FL
01.2018 - 01.2019
Administrative Assistant to Plant Manager (Contracted to South Central Regional Wastewater Treatment Board)
Agency
Delray Beach, FL
01.2017 - 01.2018
Executive Assistant to Vice President
Cen-West Communities, Inc. (Century Village)
Boca Raton, FL
01.2016 - 01.2017
HR Department/Pension Assistant (Contracted Position)
Albion Staffing Solutions, Inc.
Coral Springs, FL
01.2014 - 01.2016
HR Department (Office Assistant II); City Managers Office (Budget Assistant); Unsafe Structures/Code Compliance-Development Services (Secretary I)
City of Pompano Beach
Pompano Beach, FL
01.1997 - 01.2014
Education
Boston, MA - Fashion Merchandising
Burdett School College
Boston, MA04-1987
Cambridge, MA -
Cambridge Rindge And Latin High School
Cambridge, MA05-1986
Boston, MA - Business Administration
Bay State College
Boston, MASkills
- Custom Software / Data Entry and 10 key Proficiency / HAACP Program / Microsoft Suites Proficiency / Visio / Client Relations & Supervision / AS400 (HTE) / HAACP Program Presentations / Navi line Series / AIB Gold Standard / Bookkeeping & Controls / QuickBooks / Budgeting / Cross Functional / CQI Meeting Notes / Microfiche / Cognos Software / Kronos / Buy speed & FAMIS / ADP Payroll & Paychex Flex Payroll Encompass Digital Mortgage Solution / Encompass360 / Calyx Point / Account Management / CRM Software/ HubSpot / Outbound Sales / Inbound Sales / Calendar Management / Process of Packaging and Sending Legal Documents/ File Management / Zoom / Microsoft Teams / Google Docs/ Google Suite / Adobe Photoshop / Calendar Management / CRM / Typing / Research / Project Management / Personal Assisting / Word / Excel / Power Point / AP Experience with Oracle and SharePoint and Document Management / Dropbox / Zen reach / Canva for Social Media
- Meeting coordination
- Event Coordination
- Document preparation
- Schedule management
Personal Information
Driving License: Yes
Certification
Certified Notary Signing Agent, First Aid, CPR, AED Certified, FEMA ICS-100.b Introduction to Incident Command System, November 2012, FEMA IS-700.a National Incident Management Systems (NIMS), November 2012, FCIC-NCIC Certified Customer Service Experts, November 2012, FAU Concierge Level Customer Service in Public Service, March 2013, Certified Loan Processor, February 10, 2018, FEMA ICS-200 Initial Action Incident, March 2019, City of Fort Lauderdale Fire Rescue Stop the Bleed, April 2019, MainTrac 3.1 Certification, June 2019, FEMA IS-800.c National Response Framework, July 2019, HIPAA Certification Security Rules of Business Association July 2019, Bonded Notary Public State of Florida, Commission #HH797173 Expires June 3, 2030, Driver License State of Florida, Expires June 18, 2031, Certified Loan Processor, March 6, 2020
Timeline
Executive Assistant to President/CEO
Women In Distress of Broward County
01.2024 - Current
Building Admin. Coordinator (Contract)
Princess Cruises
01.2024 - 01.2024
Office Manager/Bookkeeper (Contract)
American Bath and Shower
01.2023 - 01.2024
Administrative Assistant/Reception
Zinober Diana & Monteverde
01.2023 - 01.2024
Sales Gallery Assistant (Part-time, weekends)
Douglas Elliman (Alina Residences)
01.2022 - Current
Executive Assistant/HR Specialist
Circle House Coffee Cafe
01.2022 - 01.2023
Weekend Inside Sales Specialist (Part-time weekends)
American Bath and Shower
01.2022 - 01.2022
Senior Executive Assistant/Sales
ACS Laboratory
01.2021 - 01.2022
Customer Service Representative (Remote Part-time)
1-800Pet Meds
01.2021 - 01.2022
Office Manager/Billing and Accounting/H.R. Specialist
Campus Ivy
01.2019 - 01.2021
Mortgage Loan Processor (Remote Part-time)
Arvarden Consulting
01.2018 - 01.2021
Executive Assistant to Revenue Collections Manager
City of Fort Lauderdale
01.2018 - 01.2019
Administrative Assistant to Plant Manager (Contracted to South Central Regional Wastewater Treatment Board)
Agency
01.2017 - 01.2018
Executive Assistant to Vice President
Cen-West Communities, Inc. (Century Village)
01.2016 - 01.2017
HR Department/Pension Assistant (Contracted Position)
Albion Staffing Solutions, Inc.
01.2014 - 01.2016
HR Department (Office Assistant II); City Managers Office (Budget Assistant); Unsafe Structures/Code Compliance-Development Services (Secretary I)
City of Pompano Beach
01.1997 - 01.2014
Boston, MA - Fashion Merchandising
Burdett School College
Cambridge, MA -
Cambridge Rindge And Latin High School
Boston, MA - Business Administration
Bay State College