Microsoft Suite
Colleen Vigna
Paralegal/Administrative Assistant/Office Administrator
Eastampton,NJ
Summary
Personable Legal Administrative Assistant and Office Administrator highly skilled at administering business needs. Possesses more than 20 years of experience coordinating operations needs and providing administrative support to improving team productivity and reduce costs.
Overview
3
3
Certifications
1
1
year of post-secondary education
32
32
years of professional experience
Work History
Legal Administrative Assistant/Office Administrator
Wade Long Wood & Long LLC
Laurel Springs, NJ
06.2010 - 04.2021
- Prepared drafts of forms, letters and agreements for legal staff use.
- Managed 10 employees and delegated work load as appropriate.
- Kept office efficient and organized by managing tasks of such as supply restocking and general upkeep without oversight.
- Processed expense reimbursements and updated QuickBooks accounts with current information.
- Reviewed wide-ranging contracts.
- Handled office scheduling and made notes for deadlines, motions and other important dates.
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Worked alongside attorneys on complex cases and legal processes.
- Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Developed positive working relationship with courts, clients, law enforcement members and attorneys.
- Completed document revisions, court document filings and client billing.
- Reviewed, edited and proofread legislation drafts for proper grammar, spelling, punctuation and formatting.
- Completed electronic filings, initiated billing statements and managed firm administrative matters.
- Transcribed weekly and bi-weekly calendar meetings for staff and attorneys.
- Processed payroll, funded retirement accounts and managed all administrative duties of the firm and the senior partners' additional business ventures.
Legal Administrative Assistant
John J. Palitto Jr., P.C.
Blackwood, NJ
04.2001 - 06.2014
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Answered multi-line phone system and greeted callers enthusiastically.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Handled office scheduling and made notes for deadlines, motions and other important dates.
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Completed document revisions, court document filings and client billing.
- Reviewed, edited and proofread drafts for proper grammar, spelling, punctuation and formatting.
- Scheduled appointments, court appearances and depositions for busy law firm.
Legal Secretary
Sheri Desaretz, L.P.
Collingswood, NJ
03.1993 - 04.2001
- Filed documents with courts on behalf of attorney.
- Scheduled all appointments, appearances and briefings.
- Maintained calendar and tickler system for managing partner, associate attorney and senior paralegal.
- Answered and directed calls using multi-line switchboard.
- Created, indexed and maintained client binders.
- Organized files for court proceedings.
- Scheduled and made appointments for two attorneys.
- Completed accident reports, trial and courtroom requests and applications for clients.
- Entered new cases into company database.
Education
Certified Paralegal - Paralegal Studies
Camden County Vocational School
Sicklerville, NJ 09.1998 - 06.1999
Skills
Notary Public/Certi Signing Agent 20 years
Problem Solving
Office Administration
Legal Document Preparation
QuickBooks
Adobe Acrobat
Microsoft Office
Administrative Functions
Invoice Preparation
Legal Procedures
Typing Speed 80
Client Billing
Software
Time Slips
QuickBooks
Certification
Certified Paralegal
Timeline
Certified Notary Signing Agent
01-2019
Legal Administrative Assistant/Office Administrator
Wade Long Wood & Long LLC
06.2010 - 04.2021
Legal Administrative Assistant
John J. Palitto Jr., P.C.
04.2001 - 06.2014
Certified Paralegal
06-1999
Certified Paralegal - Paralegal Studies
Camden County Vocational School
09.1998 - 06.1999
Notary Public
01-1995
Legal Secretary
Sheri Desaretz, L.P.
03.1993 - 04.2001