COURTNEY HILL
Redondo Beach,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful professional with 20+ years of experience assisting with work of high-achieving executives.
Overview
13
13
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
TriLinc Global
02.2023 - Current
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated quarterly board meetings and bi-monthly team monthly meetings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant to the Senior VP of Sales
Wedgewood
06.2022 - 11.2022
- Organized and coordinated conferences and monthly meetings
- Processed travel expenses and reimbursements for executive team and senior management group
- Heavy calendar management for Senior VP of Sales
- Organized travel for senior management and large groups including air travel, ground transportation, and evening events
- Ran daily reports for Senior VP of Sales
- Prepared agendas for weekly and monthly meetings
- Organized lunches for executives and board of directors.
Executive Assistant
Ong Institute of Plastic Surgery and Health
08.2020 - 03.2022
- Heavy calendar and schedule management
- Help organize price sheets and built spreadsheets for all supplements and medicines ordered by different suppliers
- Manage all credit card reconciliation each month, Collect and organize all business receipts
- Help interview and hire support staff
- Screened personal and business calls and directed to appropriate party.
Executive Assistant to the Chairman of the Board
Steel Partners Ltd
01.2018 - 07.2020
- Typed documents, and compiled information for meetings
- Organized and attended meetings and compiled related documents and reports
- Experienced with productivity tools such as Slack, Zoom, Google Docs and Sheets, Dropbox, and Asana
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services for both private and commercial flights
- Oversaw personal and professional calendars and coordinated appointments for future events
- Maintained household inventory and maintenance schedules
- Managed and maintained investment property.
Executive Assistant to the President and CEO
Episource, LLC
12.2015 - 12.2017
- Day-to-day meeting and travel schedules
- Arranged appropriate travel, visas, agendas, necessary contacts and country information
- Scheduled Board of Directors meetings and assisted with meeting materials and agendas
- Served as liaison between company President and CEO and clients regarding client accounts and new business.
Executive Assistant to CEO, HR Supervisor
Media Partners Worldwide
03.2011 - 10.2015
- Served as primary contact for CEO of busy advertising company
- Maintained CEO's calendar- scheduled meetings and events and arranged travel and handled reservations
- Served as the liaison between the CEO and other key team members and clients
- Assisted with payroll, 401k contributions, and accounts payable
- Administered on-line banking functions such as ACH processing and wire transfers
- Administrator for new employee benefits and 401k
- Bookkeeping and bank reconciliations
- Manage all new hires and terminations.
Education
Bachelor of Science - Sports Injury Management
University of Nevada Las Vegas
Skills
- Calendar Management
- Task Delegation
- Phone Etiquette
- Microsoft Office proficiency
- Google Suite proficiency
- Slack, Zoom, Dropbox, Teams, and Asana proficiency
- Verbal and Written Communication
- Office Administration
- Travel Arrangements
- Presentation Development
Hobbies and Interests
- Yoga
- Beach volleyball
- Hiking
- Traveling
- Hanging out with my dog
Timeline
Executive Assistant to the Chief Executive Officer
TriLinc Global
02.2023 - Current
Executive Assistant to the Senior VP of Sales
Wedgewood
06.2022 - 11.2022
Executive Assistant
Ong Institute of Plastic Surgery and Health
08.2020 - 03.2022
Executive Assistant to the Chairman of the Board
Steel Partners Ltd
01.2018 - 07.2020
Executive Assistant to the President and CEO
Episource, LLC
12.2015 - 12.2017
Executive Assistant to CEO, HR Supervisor
Media Partners Worldwide
03.2011 - 10.2015
Bachelor of Science - Sports Injury Management
University of Nevada Las Vegas
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