Cynthia Vasquez
Lehigh Acres,FL
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Administrative Assistant, Senior
Lee Virtual School - SDLC
07.2019 - 06.2023
- Answered multi-line telephones and greeted visitors and parents to facilitate office operations.
- Exercised judgment within district policy guidelines to alleviate administrations' workload.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Built and maintained excellent customer relationships through timely response to school/district related inquiries and going above and beyond to accommodate requests.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail and emails.
- Participated in meetings, workshops, committees and trainings to covey or gather information to perform job functions.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Assisted with onboarding of new hires, transfers, terminations, changes in job classifications, and certifications to main human resources files.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Prepared cash deposits from school activities and made bank deposits.
- Reconciled account balances and financial documentation such as bank statements, cash receipts and school accounts.
- Placed orders for all classroom and office supplies.
- Arranged out-of-county travel for conferences, workshops, trainings, and field trips.
Bookkeeper
Manatee Elementary & East Lee County High School
12.2015 - 06.2019
- Maintained and processed invoices, deposits, & cash receipts.
- Reported financial data and updated financial records in ledgers and spreadsheets to district office.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Matched purchase orders with invoices and recorded necessary information.
- Reconciled district purchasing card monthly.
- Input financial data and produced reports using Manatee and PeopleSoft.
- Maintained account accuracy by reviewing and reconciling accounts monthly.
- Created detailed expense reports to facilitate reimbursement for district expenses incurred.
- Arranged out-of-county travel for conferences, workshops, trainings.
Information Specalist
Colonial Elementary School - SDLC
03.2014 - 12.2015
- Maintained cumulative student records for school.
- Documented attendance, grades and test scores to update permanent records using Mainframe and Pinnacle.
- Answered multi-line telephones and greeted visitors and parents.
- Processed student registrations and withdrawals.
- Managed filing system, entered data and completed other clerical tasks.
Accounting Clerk Trainee
Payroll - SDLC
04.2013 - 03.2014
- Assisted Transportation Payroll Specialist with accurate record time keeping using PeopleSoft and Kronos.
- Maintain employee files for the Payroll Department and retention.
- Assisted with other various payroll tasks.
ESE Paraprofessional
Lehigh Senior High School - SDLC
01.2010 - 04.2013
- Oversaw students in classroom and common areas to monitor, enforce rules, and support classroom teacher.
- Monitored students on field trips, handling roll call, and group movement to keep students safe.
- Prepared instruction materials, constructed bulletin boards, and set up work areas.
Education
High School Diploma -
Lehigh Senior High School
Lehigh Acres, FL05.2007
Skills
- Organization
- Problem Solving
- Adaptability
- Strong Work Ethic
- Cross-Functional Collaboration
- Microsoft Office & Google Suites
- Office Management
- Customer Relations and Communications
Certification
- Notary Public, State of Florida - March 2017 - Present
- Licensed Florida Real Estate Sales Associate - September 2022 - Present
Timeline
Administrative Assistant, Senior
Lee Virtual School - SDLC
07.2019 - 06.2023
Bookkeeper
Manatee Elementary & East Lee County High School
12.2015 - 06.2019
Information Specalist
Colonial Elementary School - SDLC
03.2014 - 12.2015
Accounting Clerk Trainee
Payroll - SDLC
04.2013 - 03.2014
ESE Paraprofessional
Lehigh Senior High School - SDLC
01.2010 - 04.2013
High School Diploma -
Lehigh Senior High School
- Notary Public, State of Florida - March 2017 - Present
- Real Estate Sales Associate, State of Florida - September 2022 - Present
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