Dalia Zelaya
Houston,TX
Summary
Accomplished Executive Assistant skilled in supporting company leaders with key functions, including managing busy schedules, organizing projects, and providing exceptional administrative support. Utilizes sound judgment and professionalism to analyze and prioritize tasks.
Overview
6
6
years of professional experience
Work History
Senior Executive Assistant
BBA Immigration
Houston
07.2024 - Current
- Developed stakeholder relationships, successfully oversaw projects while adhering to budgets, proficient in Microsoft Office Suite and G Suite.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Researched and prepared information for presentations to high-level executives.
- Delivered optimal administrative, customer service and case management support.
- Took detailed notes in meetings and disseminated information afterward.
- Coordinated multiple schedules using online calendaring system.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Coordinated customer-facing webinars, developing relationships with vendors and tracking customer attendance and post-webinar follow-up.
Executive Assistant
Indeed.com
Remote
11.2021 - 05.2024
- Serve as the administrative point of support to Product Executives, Coordinate travel arrangements and prepare travel itineraries, Manage expense reports in a timely matter, Schedule meetings, engagements, and daily activities as needed, Attend meetings and capture takeaways when requested, Handle all confidential/sensitive information and documentation, Assist with special projects and perform other duties as assigned, Manage 5 executive calendars, Run quarterly audits of all executive meetings for best time management, down to the minute, Coordinated International meetings successfully for Sr VP of International Business, Coordinated weeklong offsites complete with itinerary and agenda, Worked closely with comms teams and chief of staff to best support executive.
Talent Acquisition Coordinator III
Q2ebanking
Austin
09.2019 - 11.2021
- Coordinated travel and itinerary, Managed calendar for Director of TA, Mass calendar scheduling including onsite, phone, and zoom interviews, Responsible for all executive interviews, Coordinated and lead monthly TA All Hands meetings, Created a new referral program for the company, Managed a corporate credit card, Promoted a positive candidate/client experience.
Recruiting Coordinator
Indeed.com
Austin
01.2019 - 09.2019
- Prompted offer letters for new hires, Onboarding/offboarding generation, Coordinated with mass calendar management, Scheduled onsite, phone, and video interviews for candidates, Booked itinerary for candidates/new hires, Reviewed resumes on a daily basis, Data scrubbing using Avature, Member of all IRG groups at Indeed.com, Promoted a positive and memorable candidate experience.
Education
Business Administration and Management, General -
University of Houston
Skills
- Advanced calendar management
- Travel coordination (domestic and international)
- Meeting and event planning
- Confidentiality and discretion
- Stakeholder management
- Project management
- Budgeting and expense tracking
- Proficiency in software (Microsoft Office Suite, G Suite, Trello)
- Client management
- Data scrubbing
Languages
Spanish
Native/ Bilingual
English
Native/ Bilingual
Timeline
Senior Executive Assistant
BBA Immigration
07.2024 - Current
Executive Assistant
Indeed.com
11.2021 - 05.2024
Talent Acquisition Coordinator III
Q2ebanking
09.2019 - 11.2021
Recruiting Coordinator
Indeed.com
01.2019 - 09.2019
Business Administration and Management, General -
University of Houston
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