Daniela Tapia
Escondido
Summary
Dedicated administrative professional with a strong background in optimizing office operations and fostering positive client and vendor relationships. Skilled in managing diverse tasks, coordinating schedules, and maintaining accurate filing systems to enhance organizational efficiency.
Overview
13
13
years of professional experience
Work History
Administrative Assistant
Arch
Escondido
01.2026 - Current
- Provided executive and personal assistance to streamline daily operations.
- Developed, implemented and administered departmental office systems and procedures.
- Coordinated schedules for meetings and events with various departments.
- Processed correspondence, documents, and reports to support clerical staff.
- Managed office supplies and inventory for smooth daily operations.
- Answered incoming calls and directed messages to correct party.
- Maintained filing system to ensure easy access to documents and records.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Assisted in preparing reports and presentations to support executive decision-making.
- Processed payroll and maintained employee records to ensure compliance with compensation policies.
- Managed accounts payable to facilitate timely vendor payments and maintain positive relationships.
- Communicated with vendors and reconciled invoices to resolve discrepancies.
- Communicated with clients and vendors to resolve inquiries effectively.
- Entered purchase orders and quotes into the system for processing.
- Read and interpreted technical drawings to support project execution.
- Human Resources Manager & Machine Scheduling
Jr Planner
C&H Machining
Escondido
01.2025 - 06.2026
- Assisted in developing production schedules for machining operations.
- Coordinated with team members to ensure timely material availability.
- Supported project planning by analyzing workflow and resource allocation.
- Reviewed technical drawings to verify project specifications and requirements.
- Communicated with suppliers to facilitate timely delivery of components.
- Reviewed design documents to ensure compliance with project requirements.
- Managed vendor relationships by providing timely feedback on deliverables received or expected results.
Human Resources Manager
Planetary Machine & Engineering
01.2023 - 01.2024
- Maintained a high level of Professionalism while addressing guest inquiries and resolving complaints.
- Managed recruitment processes to attract top talent in engineering and manufacturing.
- Assisted HR supervisors with recruitment activities, enhancing candidate selection through thorough resume searches, phone screenings, and organized interview scheduling.
- Managed performance management processes, advising managers on effective employee evaluation practices.
- Implemented HR policies aligning with organizational goals and industry standards.
- Facilitated regular team meetings to identify and implement improvement strategies.
Administrative Assistant & Human Resources
Bolt Medical
Carlsbad
01.2019 - 01.2023
- Provide support to Hiring and HR Managers with recruitment activities including resume searches, phone screening, scheduling interviews, reference checks.
- Processed, verified, and maintained personnel related documentation for staffing and recruitment purposes.
- Assisted with onboarding new employees by ensuring all necessary paperwork and identification were properly completed, received, and filed.
- Maintain and distribute current employee information, company policies, and other communication materials.
- Ensure relevant HR documents are accurate then filed.
- Assist HR Manager with planning and implementation of employee bonding activities.
- Startup Company: Carlsbad CA
Account Manager
Real Seal
Escondido
01.2018 - 01.2019
- Communicated with clients via email, phone, screen-share, and in-person meetings.
- Converted opportunities into active customer accounts through initial communications and presentations, generating quotations, negotiating pricing, contracts, and T&Cs.
- Increased revenue by 10% by cultivating and securing new accounts while providing value-added services to existing clients.
Data Entry Specialist/Receptionist
County of San Diego
San Diego
01.2013 - 01.2018
- Answered and directed incoming calls on multi-line system, facilitating effective communication.
- Greeted visitors, assessed needs, and directed to appropriate personnel to ensure efficient service.
- Directed clients to appropriate personnel to address concerns and resolve complaints promptly.
Education
BBA - Business Accountancy
Arizona Sate University
Arizona City, AZ06-2028
High School Diploma -
Orange Glen High
01-2013
Skills
- Microsoft Office
- Calendar management
- Appointment Scheduling
- Records Management
- Organize Files
- Spreadsheet Management
- Administrative Background
- Inventory management
- Supply Inventory Control
- Vendor Management
- Account Management
- Client Relations
- Onboarding process
- Multitasker
- Adaptable
- Building Relationships
- Customer focus
- Problem-solving Aptitude
- Recordkeeping
Personal Information
Title: ADMIN/HUMAN RESOURCE MANAGER
Timeline
Administrative Assistant
Arch
01.2026 - Current
Jr Planner
C&H Machining
01.2025 - 06.2026
Human Resources Manager
Planetary Machine & Engineering
01.2023 - 01.2024
Administrative Assistant & Human Resources
Bolt Medical
01.2019 - 01.2023
Account Manager
Real Seal
01.2018 - 01.2019
Data Entry Specialist/Receptionist
County of San Diego
01.2013 - 01.2018
BBA - Business Accountancy
Arizona Sate University
High School Diploma -
Orange Glen High