Dariane Shaw

Gorham,ME

Summary

Detail-oriented office administrative assistant with over 10 years of experience in managing office operations and financial records. Skilled in clear communication, data entry, and providing exceptional customer service, driving operational efficiency and supporting team goals.

Overview

years of professional experience

Work History

Office Manager /Office Administrative Assistant

Shaw Earthworks, Inc.

09.2018 - 06.2025

Maintained office operations, enhancing workflow efficiency and communication among owners, employees, customers & vendors.
Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Streamlined office operations by implementing efficient filing systems and organizational strategies.
Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
Completed weekly payroll for 15-20 employees.

Administrative Assistant & Accounts Payable

Shaw Brothers Construction

06.2011 - 02.2017

Managing accounts payable for numerous vendors, maintaining accounts in good standing.
Supporting HR department head with data entry.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Maintained confidentiality of sensitive information by adhering to strict privacy policies.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.

Education

No Degree - Business

University of Southern Maine

Portland, ME

Skills

Customer service
Office management
Organizational skills
Office administration
Data entry
Clear oral/written communication

Billing
Payroll processing
Document management
Account reconciliation
Mail handling

Timeline