Deborah Buchta
Summary
Dedicated Office Specialist with over 27 successful years of clerical experience in busy office environments achieving superior levels of administrative effectiveness. Excels in telephone support and greeting arriving visitors. Strong knowledge of Excel, Word, MyAvatar and history achieving high data output. Experience with YRTC as 2 years working for the YRTC Kearney facility. Detail oriented, Driven, dedicated to excellence. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Office Specialist
YRTC
Kearney, Nebraska
07.2020 - Current
- Responded to inquiries from callers seeking information.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Delivered clerical support by handling range of routine and special requirements.
- Provided quality clerical support through data entry, document management, email correspondence and overseeing operation of office equipment.
- Interacted with customers by phone, email or in-person to provide information.
- Checked documentation for accuracy and validity on updated systems.
- Managed multiple projects simultaneously using organizational and analytical skills.
- Boosted file efficiency and reduced storage space with proactive management of records and elimination of redundancy.
- Created and worked with youth in a summer enrichment program to help with the school staff.
- Public Based Standards for all 3 YRTC facilities
- Navigate and utilize both NFOCUS as well as myAvatar.
- Fill all record request for current as well as former youth from Geneva and YRTC-Kearney to outside agencies while maintaining HIPPA laws.
- Correspondence Approval letters for youth and from other adult and juvenile facilities.
- Maximized office productivity by digitizing and reorganizing over 300 youth files as well as maintaining the Mental Health files of current and former youth.
- Train new staff and current staff in various jobs.
- supervise staff of 3.
- KRONOS
- Probation staffing, Visions Committee and Department head meeting notes which are confidential.
- Prepare and Seal court ordered files to be sealed.
- Prepare and maintain annual goals and write monthly newsletter.
- Chairman of the Employee Recognition Committee. create and organize fundraising events, design company apparel for online store.
- Event planning for ceremonies to benefit the employees, such as, All Staff Appreciation Day, Christmas Party and Awards Ceremonies.
Inventory Specialist
The Buckle
Kearney, Nebraska
05.1997 - 06.2020
- Performed data entry and completed proper paperwork.
- Recorded information, shortages and discrepancies to keep records current and accurate.
- Kept documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
- Completed scheduled inventory counts and supply audits to track shrinkage and inform purchasing decisions.
- Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
- Reviewed inventory to eliminate unnecessary expenses and provide optimal stock levels.
- Verified contents of inventory loads against Bills of Lading.
- Utilized special programs to prepare and maintain records and reports of inventories, price lists, shortages, shipments and expenditures.
- Reviewed and analyzed forecast data to determine and address inventory needs.
- Drafted concise and accurate reports detailing inventory, trends and sales for distribution to upper management and use in strategic planning.
- Increased traceability of cargo through documentation and use of remote tracking systems.
- Strategized, introduced and updated purchasing procedures and objectives to adapt to shifting customer demand.
- Created production forecasts and plans based on sales forecasts, historical usage and product trends.
- Created timetables and production commitments using data from sales forecasts.
Education
No Degree - Psychology
Florida State University
Panama Central AmericaCosmetology - Cosmetology Education
Josephs College of Beauty And Design
Kearney, NE04.1987
High School Diploma -
Kearney High School
Kearney, NE05.1985
Skills
- Microsoft Windows
- Outgoing Mail Preparation
- Business Correspondence
- Oracle JD Edwards EnterpriseOne
- Data Recording
- Office Supply Management
- Microsoft Outlook
- Data Entry and 10-Key
- Microsoft Office
- Office Supplies and Inventory
- Materials Organization
- Obtaining Authorizations
- Record Sorting and Filing
- Information Confidentiality
- Microsoft Excel
- Data Gathering
- Customer Satisfaction
- Employee Timesheet Processing
- Call Transfers
- Time Management
- Social Perceptiveness
- Information Updates
- Database Organization
- Customer Inquiries
- Creating Presentations and Proposals
- Schedule Preparation
- Memo Preparation
- Travel Accommodations
- Departmental Support
- Patient Registration
- Data Verification
- Reading Comprehension
- Active Listening
- Information Processing
- Inventory Records
- Material Preparation
- Customer Service
- Xerox Copiers
- Meeting Transcription
- Social Media Sites
- Postage Meter
- Writing
- Mathematics
Certification
Med Aide
Cpr Certified
Languages
Spanish
Professional Working
Timeline
Office Specialist
YRTC
07.2020 - Current
Inventory Specialist
The Buckle
05.1997 - 06.2020
No Degree - Psychology
Florida State University
Cosmetology - Cosmetology Education
Josephs College of Beauty And Design
High School Diploma -
Kearney High School
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