Denise Brennan
Redding,CA
Summary
Seasoned administrative professional adept in client relationship management and data handling. Excels at implementing streamlined processes for office leases and invoicing, contributing to enhanced operational efficiency while safeguarding confidential information.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Larry Walker Associates, LLC
Davis, CA
09.2011 - 06.2018
- Managed scheduling and calendared appointments for company-wide events, ensuring timely coordination and availability of resources.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Prepared meeting agendas, presentations and minutes for executive meetings, strategic planning sessions and annual budgets.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies with secure filing systems.
- Managed, tracked and updated onboarding/exit materials, employee handbooks and updated employee guidelines/materials.
- Provided editing support of client reports to our project staff through attention to detail.
- Handled outgoing client invoices by collecting time and billing receipts for client review and facilitating communication between clients and project managers.
- Assisted with the planning of yearly corporate meetings, company retreats, team building activities and special occasions including all travel and hotel arrangements.
- Coordinated office leases and managed property for six locations.
- Analyzed data and tracked materials to create new annual budgets for office leases, vendor contracts, office supplies, and equipment leases.
- Updated company website content regularly to ensure accuracy and relevance.
- Coordinated, managed and distributed season tickets for multiple professional sports venues.
- Spearheaded corporate office and bay area offices' relocation by scouting new locations, negotiating leases, obtaining vendor quotes, coordinating utility changes, implementing packing/unpacking systems, and supporting staff throughout the transition.
Administrative Assistant
Glenn County Office Of Education
Willows, CA
08.2006 - 06.2009
- Provided executive support to the Superintendent of Schools.
- Tracked and maintained accurate records and supply levels across departments to support operational efficiency.
- Managed the tracking of all equipment leases, lease renewals and maintenance for all office equipment.
- Prepared meeting agendas and minutes for strategy and strategic planning sessions.
- Coordinated with the Business department the creation, tracking, distribution and filing of all vendor checks including confidential payroll.
- Supported Human Resources by fingerprinting all new hires through the Department of Justice as well as managing ongoing communication of technical issues and policies through the DOJ.
- Oversaw multiple department budgets, ensuring accurate tracking of expenses and timely payments. for the Facilities department by tracking expenses, tracking/paying invoices and providing monthly reports for each department and site location.
- Collaborated with vendors to schedule services, optimizing operational workflows across properties.
- Resolved maintenance requests promptly and communicated clearly to improve department satisfaction.
- Coordinated vendor relations, negotiated contracts, and monitored performance metrics to enhance service delivery.
- Ensured property safety by coordinating routine inspections, working closely with facility personnel to address potential risks proactively.
- Managed the Material Safety Data Sheets (MSDS) for all chemical inventory for all site locations.
Education
High School Diploma -
Woodland High School
Woodland, CASkills
- Budget management
- Vendor management
- Data management
- Recordkeeping
- Office software
- Client relationship management
- Verbal communication
- Professional demeanor
Timeline
Administrative Assistant
Larry Walker Associates, LLC
09.2011 - 06.2018
Administrative Assistant
Glenn County Office Of Education
08.2006 - 06.2009
High School Diploma -
Woodland High School